Manual of the Los Angeles Division of the Academic Senate Volume 1: Divisional Bylaws

(A) The membership, duties, powers, and privileges of the Academic Senate are defined by the Standing Orders of the Regents of the University of California.

(B) The Los Angeles Division is a Committee of the Academic Senate of the University of California and, subject to provisions of the Bylaws of the University Academic Senate, is authorized to organize, to select its own officers and committees, and to adopt rules for the conduct of its business as provided below.

Chapter II: Membership

Bylaw 5

(A) General Provisions. Members of the Los Angeles Division are: the President of the University, the Chancellor, the Vice Chancellors, Deans, Directors, Registrar, and Chief Librarian at Los Angeles, all officers of instruction at Los Angeles whose academic title entitles them, by Order of the Regents, to membership in the Academic Senate,* those Senate members holding University wide appointments who elect to enroll in this Division, and any other persons certified for membership by the Secretary of the Division in accordance with Divisional and Senate legislation. Membership does not lapse because of leave of absence or transfer to emeritus status.

(B) Privilege of Instructors and Visitors. Instructors with less than two years’ service may not vote in meetings of the Division or its Faculties. Any members of the Academic Senate from other Divisions may attend meetings of the Los Angeles Division with the privilege of the floor, and may make motions, but may not second motions or vote. [See Divisional Bylaw 55(G) concerning Privilege of the Floor at Legislative Assembly Meetings.] Provision for the transfer of voting privilege to another Division is prescribed in Senate Bylaw 305.

Chapter III: Power and Duties

Bylaw 10

     (A) General Provisions

          (1) The Los Angeles Division is possessed of all authority of the Academic Senate at UCLA not specifically delegated to the Assembly of the Academic Senate or to University Senate committees. Subject to the provisions of Divisional Bylaw 155(B), the Division delegates to the Legislative Assembly its authority to

              (a) originate and take final action on legislation substantially affecting only the Los Angeles Division.

              (b) submit recommendations to the University Academic Senate or to the Assembly of the Academic Senate regarding changes in Senate legislation; and

              (c) originate and take final action on legislation substantially affecting only the Los Angeles Division. Such legislation includes:

                  a. Bylaws, which define the source of authority, membership, powers, duties and organization of the Division and its agencies.

                  b. Regulations, which govern admission and degree requirements and the authorization and supervision of courses and curricula in all academic units under the jurisdiction of the Academic Senate at Los Angeles.

          (2) Legislation is subject to review by the University Committee on Rules and Jurisdiction for conformance with the Manual of the Academic Senate. [See Senate Bylaws 205 and 310(A)(3)]

          (3) The Division and the Legislative Assembly are empowered to receive and consider reports and recommendations from Divisional and University committees of the Academic Senate, from individual members of the Senate, from the Faculties of colleges and schools located at Los Angeles, from local administrative officers, and from other Divisions. However, only the Legislative Assembly may enact, amend or repeal legislation.

          (4) The Division or the Legislative Assembly may transmit resolutions on any matter of University concern directly to the President, with copies to the Assembly of the Academic Senate or such resolutions may be transmitted to the Assembly of the Academic Senate; for its consideration and concurrence.

     (B) Curricular and Degree Changes. No change in the curriculum of a college or school at Los Angeles may be made by the Legislative Assembly until the matter has been formally considered by the Faculty concerned. A proposal by the Graduate Council for a new degree must be approved by the Legislative Assembly before transmittal to the Coordinating Committee on Graduate Affairs. A proposal to disestablish an undergraduate program or major must be voted upon by the Faculty of the school or college concerned; this authority may not be re-delegated by the Faculty to another agency. Disestablishment shall be governed by the procedures of Appendix V. In all such matters, procedures set forth in the Manual of the Los Angeles Division of the Academic Senate shall be followed. [Am 11 Mar 1986]

     (C) For the purposes of sections 45(c) (right of hearing), 55(A)(2) (representation in the Legislative Assembly), 65.2(a) (membership on the Graduate Council), 85(B) (membership on the Committee on Committees) 105 (definition of the Senate Electoral Committee), 150(C)(4) (conduct of elections for the Legislative Assembly), and 184 (membership in the faculty of the College of Letters and Science) of the Manual of the Academic Senate, a Center for Interdisciplinary Instruction shall be treated the same as a department. [En 7 June 1994]

Chapter IV: Organization

Section 1: Officers and Executive Office

Bylaw 15 Chair

     (A) Term. The term is one year, beginning on September first following his or her tenure as Vice Chair. [Am 19 Jan 1988; 25 Apr 1995]

      (B) Duties. It is the duty of the Chair to

          (1) preside over all meetings of the Los Angeles Division and its Legislative Assembly.

          (2) maintain effective communication between the Division and the administration, between the Division and its committees, and between the committees severally. The Chair may participate in a non-voting capacity in the deliberations of any committee of the Division unless the matter under consideration is not to be reported directly to the Division. He or she may refer matters directly to committees of the Division.

          (3) submit an annual budget request to the Chancellor to support the work of the Los Angeles Division and control expenditures from appropriations granted for this purpose; supervise the Executive Office of the Los Angeles Division; report annually to the Division regarding the work of the Executive Office and submit any proposals for the improvement of its operation that require Divisional action.

          (4) determine initially, with the advice of the Committee on Rules and Jurisdiction, whether proposed legislation is solely of Divisional concern. This decision may be appealed to the Legislative Assembly and is subject to Senate Bylaws 205 and 310.

          (5) serve ex officio as Chair of the Executive Board and the Legislative Assembly and as a member of the Assembly of the Academic Senate and the Academic Council.

          (6) transmit actions by the Division or the Legislative Assembly to members of the Divisional committees concerned, to officers and agencies of the Senate, and to administrative officers.

          (7) refer to appropriate committees all petitions of students or other materials for presentation to the Division or the Legislative Assembly.

Bylaw 20 Vice Chair

     (A) Term. The term is one year, beginning on September first following election. At the conclusion of this term, the Vice Chair succeeds to the chairship. If the chairship becomes vacant, the Vice Chair becomes Chair for the remainder of that term and the succeeding one-year term. In the event of a vacancy in the office of Vice Chair, an election shall be conducted within two months.

     (B) Duties. It is the duty of the Vice Chair to

          (1) assume the duties of the Chair in the Chair's absence or incapacity.

          (2) perform such duties as are assigned by the Chair.

          (3) serve as Vice Chair of the Executive Board and as ex officio member of the Legislative Assembly.

Bylaw 25 Secretary

     (A) Term. The Secretary serves at the pleasure of the Division following appointment by the Committee on Committees.

     (B) Duties. It is the duty of the Secretary to

          (1) prepare the Call and Minutes for each meeting of the Division and the Legislative Assembly in accordance with Senate Bylaw 315

          (2) determine the membership of the Division.

          (3) report results of elections to the Division.

Bylaw 30 Parliamentarian

     (A) Term. The Parliamentarian is appointed by the Committee on Committees.

     (B) Duties. It is the duty of the Parliamentarian to [Am 7 Dec 2023]

          (1) Assist the Division in issues of Parliamentary Procedure [Am 7 Dec 2023]

          (2) Provide guidance on questions regarding Divisional Bylaws and Regulations [Am 7 Dec 2023]

          (3) Serve as an ex officio and fully contributing member on the Committee on Rules and Jurisdiction. [Am 7 Dec 2023]

Bylaw 32 Elections Commissioner

The Elections Commissioner is appointed by the Committee on Committees for a three-year term and is responsible for supervising all elections of the Division. [See Divisional Bylaw 150 for election procedures] [En 13 Apr 1982; Am 11 Nov 1986]

Bylaw 35 Executive Office

     (A) Organization. The Executive Office is under the supervision of the Divisional Chair and includes such administrative and clerical employees as are required to assist the Division and its committees.

     (B) Duties. It is the duty of the staff of the Executive Office to

          (1) assist in the discharge of duties assigned to officers and committees of the Los Angeles Division and the University Academic Senate.

          (2) maintain a depository of all records of the Los Angeles Division and its committees, and of the University Academic Senate. [See also Divisional Bylaw 45(I)]

          (3) maintain and keep current a record of the membership of the Division, the Senate committee service of each member of the Division, and the roster of all committees of the Senate.

     (C) Inspection of Records. All records of the Executive Office, except those concerning matters not to be reported directly to the Division and for good cause held confidential, are open for inspection by any member of the Division.

Section 2: Representatives to the University Assembly

Bylaw 40

     (A) Appointment

          (1) Subject to confirmation by the Division, half the allotted number of Representatives and three alternate Representatives are appointed annually by the Committee on Committees. No ex officio member of the Assembly of the Academic Senate may be an appointed Representative. No one who is ineligible under Senate Bylaw 105 to serve as a Representative may be appointed as an alternate. The Chair of the Division shall designate one of the alternate Representatives to serve in the absence or disability of a Representative.

          (2) Any Representative to the Academic Assembly shall be an active Senate appointee or emeriti on recall.

          (3) Should a Representative become emeriti (not on recall) during her or his term, she or he shall complete the term.

          (4) The Committee on Committees may appoint emeriti (not on recall) to the Academic Assembly on a case by case basis, after exception has been granted by the Executive Board. [Am 24 Apr 2008]

     (B) Term

          (1) The term is two years, beginning on September first following their appointment. No Representative may serve for more than two consecutive terms, but a Representative is again eligible after the lapse of at least two years following a second consecutive term.

     (C) Duties

          (1) Members represent the Division in the Assembly of the Academic Senate and report actions of the Assembly to the Division.

Section 3: General Provisions for Committees and Faculties

Bylaw 45 Committees

     (A) Committees of Division

The following agencies are designated Committees of the Los Angeles Division: Standing Committees (including the Executive Board), Special Committees of the Division, each Faculty, the Divisional Legislative Assembly, and Senate Electoral Committees.

    (B) Committee Responsibility and Authority to Report

Each committee is responsible to the agency establishing it and is obligated to report its actions to that agency. Except as provided in Divisional Bylaw 65.2(B) (Duties of the Graduate Council), Standing Committees of the Division normally report to the Division, but they may report concurrently to the Administration, any other Divisional or University Committee, and, in accordance with Senate Bylaw 115, to the Assembly of the Academic Senate. Special Committees, the Executive Board, and committees concerned with faculty governance report directly to the Division. Recommendations made to an officer of the Administration are reported to the Division when consonant with the original charge to a committee, unless the nature of the recommendation is for good cause held confidential. Procedures for standing committees shall be in accordance with Appendix XV of this Manual. [Am 13 Apr 1982; Conforming change 31 Mar 1993]

     (C) Right of a Hearing

In accordance with the Standing Orders of The Regents, each member of the Division shall have the privilege of a hearing by the appropriate committee or committees of the Division on any matter relating to personal, departmental, or University welfare. [Bylaws and Standing Orders of the Regents 103.2]

     (D) Selection of Committee

Unless otherwise specified, the Divisional Committee on Committees shall select the Chair, Vice Chair, and members of committees, and shall report such action to the Legislative Assembly for confirmation. When no provision is made for a Vice Chair in legislation, each committee is authorized to designate a Vice Chair. [Am 13 Apr 1982]

     (E) Composition of Committee

          (1) Each member of a Divisional committee must be a member of the Academic Senate. Committees may be constituted of any combination of ex officio, elected, or appointed members, each exercising the same powers, including the privilege of voting, unless limitations are imposed when the committee is established.

          (2) Membership on the Executive Board, on the Council on Academic Personnel, or on any Governance Committee (see Title 7, Senate Governance Committees) of the Senate is incompatible with service as an administrative officer, as a Department Chair, or as a member of the Faculty Executive Committee of the School or College. Any such incompatibility that is not resolved within ten days shall result in declaration of vacancy by the Committee on Committees under 85. E.2. After full and open debate, the Legislative Assembly may grant and/or the Executive Board may grant exceptions. [En 7 Mar 1995; Am 11 Feb 2003]

          (3) No Chair, Vice-Chair, or Immediate Past Chair of the Senate, nor any Chair of a Governance Committee or of the Council on Academic Personnel, shall accept appointment to an administrative office in the University (not including Department Chair) for at least one calendar year after leaving office. After full and open debate, the Legislative Assembly may grant exceptions. [En 7 Mar 1995; Am 12 Nov 1996;11 Feb 2003]

          (4) The following committees shall include two graduate and two undergraduate student representatives: Academic Freedom; Diversity, Equity, and Inclusion; and Planning and Budget. The Committee on Undergraduate Admissions and Relations with Schools shall have two undergraduate representatives. The Undergraduate Council shall have two graduate and four undergraduate student representatives. The Graduate Council shall have four graduate student representatives. [Am 19 Nov 1985; 24 Jan 1989; 18 May 1993; 8 Nov 1994; 23 May 1995; 23 Nov 2021]

          (5) The remaining Standing Committees (including the Executive Board) shall include both a graduate and an undergraduate student representative with the exception of the following committees: Academic Personnel, Charges, Committee on Committees, Grievance Advisory Committee, Privilege and Tenure, Rules and Jurisdiction, and Senate Electoral Committees. [Am 24 Jan 1989; 22 May 1990; 23 Nov 2021]

          (6) Committees may invite additional representatives if desired. Student representatives on committees shall be entitled to representation on all standing subcommittees. Student representatives shall be invited to attend and participate at all meetings of the committee unless the committee determines that the subject matter of a meeting is not appropriate for their participation. Graduate and undergraduate representatives shall be designated by the appropriate graduate and undergraduate governing bodies of ASUCLA, respectively. The current list of student representatives shall be notified of the time, place and agenda of each committee meeting through their respective offices.

          (7) On all votes in Academic Senate committees attended by student representatives the student votes shall be recorded separately and reported whenever the recommendation or vote of the committee is presented to the Legislative Assembly or other Academic Senate bodies advised by such committees. [Am 23 Nov 1982]

     (F) Term of Members of Standing Committee

Unless otherwise specified, each member serves from September first (or from the date of appointment as a replacement) through August thirty-first of the following year. The normal period of service on a committee is three years, but limitation or extension of that period of assignment is at the discretion of the Committee on Committees.

     (G) Tenure of Special Committees

The tenure of a Special Committee extends until the committee has been discharged by the Division or the Legislative Assembly.

     (H) Annual Reports of Standing Committee

The annual reports of Standing Committees (including the Executive Board) are scheduled for the May meeting or the succeeding Fall meeting of the Legislative Assembly, whichever is determined by the committee to be most consistent with its charge.

     (I) Records

Each Standing and Special Committee of the Division shall file copies of its records, including agenda, minutes, correspondence and reports with the Executive Office of the Academic Senate.

     (J) Use of Ad Hoc and Subcommittees

Each committee is authorized to establish ad hoc committees from outside the ranks of its own membership, or subcommittees of its members, to make in-depth studies of specific issues and report back to the committee for further action on recommendation. In such instances, the parent committee must take final responsibility for any report to the Senate and/or Administration issuing from such a study.

     (K) Meetings

Meetings shall be called by the Chair of the Committee, or in his or her absence, the Vice Chair. [Am 13 Apr 1982]

     (L) Conflicts of Interest [En 7 Mar 1995]

          (1) Every member who receives a stipend, released time, or any other form of remuneration in connection with Senate service shall at the earliest opportunity disclose that fact to the Executive Board, which may require further relevant information; and the Executive Board shall, at least annually, report fully to the Legislative Assembly, by name, the details of each such case, including compensation granted under the provisions of 60. B.3.

          (2) Any member of any Standing or Special Committee of the Division to whom a conflict of interest might reasonably be imputed under (3) below shall abstain from voting on any measure to which the conflict applies; and shall speak on it only after declaring and describing the potential conflict.

          (3) A member has a conflict of interest whenever the matter before the committee:

              (a) involves an individual with whom the member has a personal, familial, or close professional (e.g., collaborative) relationship;

              (b) involves a colleague in the member's Department of instruction, except where it is clear that the member would nonetheless be able to act in the best interests of the University and of the Academic Senate;

              (c) will significantly advantage or disadvantage the member's Department or other unit; or

              (d) is one in which the member has a material financial interest.

          (4) A failure to recuse oneself under the circumstances described in (2) may be challenged by any other member of the committee; and the committee may, after full and open discussion and by an absolute majority of its entire membership, exclude the conflicted member from further participation in the matter.

          (5) An exclusion voted under (4) may be appealed. In the case of the Executive Board, the appeal is to the Legislative Assembly; in the case of all other committees, to the Committee on Privilege and Tenure, which may either decide the matter itself or refer it to the Legislative Assembly. The appeal is decided by simple majority of the votes cast.

Bylaw 50 Faculties of Schools and Colleges

     (A) Membership

The membership of each Faculty is determined by the Bylaws of the Los Angeles Division and includes the following persons:

          (1) The President of the University

          (2) The Chancellor

          (3) The Dean of the college or school

          (4) All members of the Division who are members of departments assigned to the college or school

          (5) Such other members of the Senate as are specified in Divisional Bylaws 160 through 184 (Membership of Faculties).

     (B) Voting Eligibility

Voting in Faculties is limited to members of the Academic Senate. [See Divisional Bylaw 5]

     (C) Organization

Subject to the supervisory and coordinating powers of the Divisional Committee on Rules and Jurisdiction and to the provisions of Divisional and University Senate legislation, each Faculty is authorized to organize, to select its officers and committees, and to adopt procedural rules and regulations. The Dean of the college or school is an ex officio member of the Executive Committee of the Faculty but is not eligible to serve as Chair of the Faculty except in Faculties of colleges and schools which are substantially coincident with departments of the same name. The Chair of the Faculty and members of the Executive Committee are selected by the Faculty. Elections by Faculties of schools and colleges are conducted by the appropriate secretary in accordance with Divisional Bylaw 150.

     (D) Powers and Duties

          (1) The government and supervision of each college and school at Los Angeles is vested in the Faculty concerned. Except as provided in Regental Orders, all graduate study and higher degrees are administered in accordance with the rules and coordinating powers of the Graduate Council.

          (2) Each Faculty is directly responsible to the Division and may report to it. Faculties may present proposals for modification of Divisional and Senate legislation to the Legislative Assembly. The Division or the Assembly of the Academic Senate may from time to time impose specific duties on a Faculty.

          (3) A Faculty may delegate portions of its authority to its committees or executive officers.

          (4) In individual cases of minor adjustments in the requirements for the Bachelor's degree, a Faculty may approve petitions of students to graduate under suspension of Divisional Regulations.

          (5) Final responsibility for approving on behalf of the Los Angeles Division the award of degrees, certificates, and Honors at Graduation rests with the Faculty concerned, or with the Graduate Council in the case of higher degrees. This duty may be delegated to a committee or administrative officer. The list of persons approved for degrees or credentials is filed with the Secretary of the Division by the Registrar.

          (6) In the exercise of its jurisdiction over scholastically disqualified undergraduate students, a Faculty may suspend the regulations regarding dismissal, or specify conditions for such suspension, and may permit students dismissed under these regulations to return to the University.

          (7) Agencies and administrative officers empowered by a Faculty to exercise its authority to administer or suspend regulations regarding graduation and scholastic disqualification shall report periodically to the Faculty concerning the discharge of their responsibility.

Section 4: Standing Committees

Title 1: Legislative Assembly

Bylaw 55 Legislative Assembly

     (A) Membership

          (1) Ex Officio Members. President of the University, Chancellor at UCLA, Chair, Vice Chair and Secretary of the Los Angeles Division, and voting members of the Division's Executive Board. A member the Legislative Assembly may not serve concurrently in more than one ex officio capacity, nor as an ex officio member and an elected member. [Am 13 Apr. 1982; 14 Mar 1989]

          (2) Representatives in the Legislative Assembly are elected in accordance with Divisional Bylaw 150(C) to represent constituencies as follows: Each one-department professional school and each department in other schools and colleges shall elect from among its voting Senate members one representative for each 20 Senate members, or major fraction thereof, except that the Departments of Aerospace Studies, Military Studies, and Naval Studies shall be allocated one representative to the Legislative Assembly among them. Otherwise, every academic department with 30 or fewer Senate members is allocated at least one representative. The allocation of representatives to be chosen by each Senate Electoral Committee is determined at the time of the election by the Elections Commissioner. [See Appendix I, Scale of Representation in the Legislative Assembly] [Am 27 May 1986]

          (3) Each department may designate alternate representatives to the Legislative Assembly. In the uncontested absence or disability of the department representative, the alternate shall assume the rights and obligations of the representative until such a time as the representative can resume duties. [En 24 Apr 2008]

          (4) Administrative officers who hold Academic Senate membership conferred by Regental Standing Order 105.1 shall elect a representative or representatives from their number, according to the allocation formula set forth in (2) above.

     (B) Term of Elected Members

          (1) The term is three years beginning on September first. Terms of elected members are staggered. If an elected member resigns or is unable to complete his or her term, the Secretary of the Division is notified and an election of a replacement to complete the term is conducted by the Senate Electoral Committee concerned within 15 days. Procedures for such elections are determined by the Senate Electoral Committee in conformity with Senate Bylaw 55. [Am 14 Mar 1989]

     (C) Organization

          (1) The Chair, Vice Chair and Secretary of the Division are Chair, Vice Chair and Secretary of the Legislative Assembly. Consonant with the Bylaws of the Senate and the Division, the Legislative Assembly may adopt rules of procedure to expedite its business. One third of the members, exclusive of the President, is a quorum. Any existing vacancies reduce the total number of members for purposes of a quorum.

     (D) Rules of Order

          (1) All meetings of the Legislative Assembly are governed by the procedures specified in Divisional Bylaw 135. A roll call vote on any matter before the Legislative Assembly must be recorded in the minutes upon the request of any Assembly member present.

     (E) Meetings

          (1) Meetings of the Legislative Assembly shall be scheduled as specified in Divisional Bylaw 130(A) and (B).

     (F) Calls and Minutes

          (1) Calls and Minutes of the Legislative Assembly are distributed to all members of the Division according to the procedures prescribed in Divisional Bylaw 140.

     (G) Privilege of the Floor

          (1) Any member of the Academic Senate who is not a member of the Legislative Assembly may attend its meetings and have the privilege of the floor, including the right to make motions, but may not second motions or vote. Each Interdepartmental Degree Program (IDP), and each Department not otherwise represented, shall normally designate a Senate member to attend in this capacity. The Legislative Assembly may invite to its meetings, and extend the privilege of the floor, to administrative officers or such other persons as are concerned with the subject under consideration. [Am 25 Apr 1995]

          (2) Students are invited to attend meetings of the Legislative Assembly as observers on the following basis: All students who have been designated as representatives to standing committees of the Division and whose names have been appropriately filed in the Executive Office as stipulated in Divisional Bylaw 45(E), and an additional five undergraduate students designated by the Commissioner of the Academic Affairs Commission and five graduate students designated by the President of the Graduate Students Association. Permission to attend meetings as observers is limited to those students certified to the Chair of the Division by these student body officers at the beginning of each quarter. Observers have the privilege of the floor, including the right to make motions, but they may not second motions or vote. When necessary, the Chair may convene an executive session from which students are excluded.

     (H) Duties

          (1) The Legislative Assembly is empowered to act in all matters for the Los Angeles Division, subject to the provisions of Divisional Bylaws 120 (Modification of Legislation), 140 (Agenda and Minutes), 145 (Resolutions and Memorials), and 155 (Mail Ballots).

          (2) Members of the Legislative Assembly shall report regularly to their constituents, preferably at Department meetings, on actions by and proposals before the Legislative Assembly, and shall actively seek their input and advice. [En 25 Apr 1995]

Title 2: Executive Board

Bylaw 60 Executive Board

     (A) Membership

          (1) The Executive Board consists of the Chair and Vice Chair of the Division who are Chair and Vice Chair of the Board; the immediate past Chair; eight at-large Senate members, four elected each Spring by the Legislative Assembly, for staggered two-year terms; the Chairs of the Graduate Council, Undergraduate Council, Council on Planning and Budget, Faculty Welfare Committee, and the Committee on Diversity and Equal Opportunity as ex officio voting members (serving only for the duration of their respective term as chair, or two years, whichever expires first) and, as representatives, the Academic Affairs Commissioner and the Graduate Commissioner of Academic Affairs. At all times, at least four of the eleven elected members shall hold appointments in the College of Letters and Science. [Am 14 Mar 1989; 11 Jun 1991; 10 Nov 1992; 25 Apr 1995; 28 May 1996; 6 Apr 2004; 07 Feb 2007; 07 Apr 2016]

     (B) Duties of the Executive Board

          (1) is empowered to act upon all matters except legislation in the name of the Los Angeles Division at times when the Legislative Assembly cannot readily be convened or when haste is required. The Board shall thus act in the name of the Division only when, in its judgment, the action is urgently advisable before the Legislative Assembly can be convened. All such actions must be reported to the Legislative Assembly at its next succeeding meeting; and the Assembly possesses the right to amend or rescind such actions in the same manner in which it may amend or rescind action adopted at preceding meetings of the Assembly itself. During an academic recess, the Board may act provisionally for the Division on all matters except legislation. Such action is subject to confirmation by the Legislative Assembly at the first regular or special meeting following the recess.

          (2) consults with and advises the Chair of the Division. When appropriate the Board advises the Chair in matters requiring the coordination of budgetary decisions, academic programs and policies, educational resources, and the general welfare of the UCLA community. In the execution of this responsibility, the Division charges the Executive Board with giving due consideration to studies and reports of the Division and its committees and sets down as Board policy an open-door practice in which chairs of committees are to be consulted in matters regarding their respective jurisdictions; correspondingly, chairs of committees should inform the Board well in advance of any significant changes of policy that their groups have under active consideration. The Board may refer questions to appropriate committees, or to special ad hoc committees it may select when necessary. [Am 25 Apr 1995]

         (3) with due attention to equity among and uniformity within committees, determines compensation and released time, including any summer ninths, for Senate service out of a pool of resources negotiated annually between the Chair and the Chancellor or the Chancellor's designated representative. [En 7 Mar 1995]

     (C) Vacancies

          (1) Any vacancy on the Executive Board, arising either from resignation or from a declaration by the Committee on Committees, shall be filled by the Legislative Assembly at its next opportunity. [En 25 Apr 1995]

Title 3: Committees on Academic Programs and Policies

Bylaw 65.1 Educational Policies [Repealed]

[Repealed 31 Jan 95]

Bylaw 65.1 Undergraduate Council

     (A) Membership

The Council is selected to give proper representation with full consideration for campus diversity to the academic departments, colleges, professional schools, and inter-departmental programs that offer undergraduate curricula. The Council consists of 19 members: 15 appointed members with vote, and four ex officio members without vote as follows - the Dean of Undergraduate Education, the Vice Provost of Teaching and Learning [Ed 28 Oct 20], the chair of the General Education Governance Committee, and the chair of the Diversity Education Governance Committee. In addition, there are four undergraduate student representatives and two graduate student representatives, who are appointed and will serve in accordance with Divisional Bylaw 45.E (6) and (7). The Chair and Vice Chair are designated by the Committee on Committees. [Am 28 May 1996; 26 May 1998; 1 Jun 2004; 9 Apr 2009; 11 Jun 2009; 30 Nov 2017; 21 May 2020; 23 Nov 2021; 8 Jun 2023]

     (B) Duties

The Council

          (1) in consultation with the Faculties, or the Faculty Executive Committees, makes policy for undergraduate education at UCLA, evaluates the effects of these policies on campus diversity, and advises the Chancellor on all matters pertaining to undergraduate education, including the implementation of Senate Regulation 638B (American History and Institutions Requirement). [Am 11 Jun 2009]

          (2) recommends to the Legislative Assembly undergraduate programs leading to new degree designations; authorizes, supervises, and regulates all undergraduate courses and programs of instruction and of preparatory education and may suspend or withdraw approval of undergraduate courses subject to appeal to the Legislative Assembly; promotes academic enrichment and encourages educational diversity and innovation; appoints the Committees to Administer the Interdepartmental Degree Programs (CAIDPs) for undergraduate programs, and, together with the Graduate Council, appoints CAIDPs with both graduate and undergraduate programs. Members shall serve for three years. In discharging this duty, the Council shall formulate and approve written policies for the selection of the Administrative Committees and the Committee Chairs. In discharging these duties, the Council shall maintain liaison with the Graduate Council and the Faculty Executive Committees. As allowed in Systemwide Bylaw 20, the Undergraduate Council reserves the right to delegate to the appropriate Faculty Executive Committees such decisions concerning course and program actions as are specified in Council's Delegation Guidelines. Delegation Guidelines are on file in the offices of the Senate, Vice Provost for Undergraduate Education, and Registrar. Council will monitor these delegated decisions and at least every three (3) years will review its delegation process and revise its guidelines accordingly. [Am 26 May 1998; 11 Feb 2003; 1 Jun 2004; 9 Jun 2008; Am 8 Jun 2023]

          (3) acts for the Division in the approval of undergraduate majors and in the approval or discontinuation of sub-majors, including specializations, concentrations, and minors.

          (4) As allowed in Systemwide Bylaw 20, the Undergraduate Council delegates administration of the periodic review of all undergraduate programs of study and all programs of preparatory education to the Academic Program Review Committee, in coordination with the Graduate Council. The Councils retain final authority for the approval of the program review reports, closures, and special actions. If the Undergraduate Council judges after review of a program that it should be discontinued, it may initiate proposals to that effect; in the case of discontinuation of undergraduate degree programs, procedures specified in Appendix V shall be observed. [Am 8 Jun 2023]

          (5) makes recommendations consistent with established education policy and gives full consideration to campus diversity issues, to the views of appropriate schools, departments and other academic units in matters relating to their education policy. [En 11 Jun 2009]

          (6) sets standards for honors and recommends procedures for awards of undergraduate scholarships and unallocated prizes.

          (7) in coordination with the Graduate Council, oversees and monitors University Extension courses, instructors, and programs that convey degree credit at UCLA, such as the XL series. [En 23 Nov 2021]

          (8) oversees and develops policy recommendations on academic matters involving students with special needs, including student athletes, students with disabilities, transfer students, and international students. For intercollegiate athletes, this includes the progress of athletes to degree, the special admission of athletes, and the review of practices of the UCLA Athletics Department as they affect the academic process and performance of student-athletes. [En 23 Nov 2021]

Bylaw 65.2 Graduate Council

     (A) Membership. The Council is selected to give proper representation to the academic departments, colleges, professional schools, and inter-departmental programs that offer graduate curricula. The Council consists of 16 members: 15 appointed members with a vote, and one ex officio member, the Dean of the Division of Graduate Education, without a vote. In addition, there are four graduate students who are appointed and will serve in accordance with Divisional Bylaw 45. E (6) and (7). The chair is designated by the Committee on Committees. [Am 11 Nov 1986; 8 Nov 1988; 11 Jan 1994; 8 Nov 1994; 2 Jun 2011; 8 Jun 2023]

     (B) Duties. The Council

          (1) makes policy for graduate education at UCLA and discharges duties in accordance with the stipulations of Systemwide Bylaw 330. In exercising its functions under Systemwide Bylaw 330, the Council reports directly to the Legislative Assembly. [Am 8 Jun 2023]

          (2) consistent with Systemwide Bylaw 330, recommends to the Legislative Assembly graduate programs leading to new degrees; it also authorizes, supervises and regulates all graduate courses and graduate programs of instruction except such courses and programs as have been exempted by action of the Regents. In discharging this duty, the Council shall maintain liaison with the Undergraduate Council. [Am 11 Jan 1994; 25 Apr 1995; 8 Jun 2023]

          (3) As allowed in Systemwide Bylaw 20, in coordination with the Undergraduate Council, the Graduate Council delegates the administration of the periodic review of all graduate programs of study to the Academic Program Review Committee. The Councils retain final authority for the approval of program review reports, closures, and special actions. If the Graduate Council judges after a review of a graduate program that it should be discontinued, procedures outlined in Appendix V shall be observed. [See also Appendix III, Part VII] [Am 11 Jan 1994; 8 Jun 2023]

          (4) is delegated authority from the Los Angeles Division of the Academic Senate to recommend to the Coordinating Committee on Graduate Affairs (CCGA) proposals for:

              (a) new graduate programs leading to existing degrees; and

              (b) new programs leading to graduate level Certificates. [Am 11 Nov 1986]

          (5) appoints the Committees to Administer the Interdepartmental Degree Programs (CAIDPs) for graduate programs, and, together with the Undergraduate Council appoints CAIDPs with both graduate and undergraduate programs; members shall serve for three years. In discharging this duty, the Council shall formulate and approve written policies for the selection of the Administrative Committees and the Committee Chairs, and shall consult with the Executive Committee of the appropriate College or schools if an undergraduate degree is also offered by the Program. [En 24 May 1988; Am 11 Jan 1994; 9 Jun 2008]

          (6) as allowed in Systemwide Bylaw 20 and Systemwide Bylaw 330(C), the Graduate Council reserves the right to delegate to the Dean of the Division of Graduate Education routine administrative decisions related to the regulations and policies of the Graduate Council as described in its delegation guidelines (see Appendix III, Bylaws of the Graduate Council). The Graduate Council will monitor and review these delegated decisions on an annual basis, and revise its delegation guidelines accordingly. [En 28 May 1998]

          (7) In coordination with the Undergraduate Council, oversees and monitors University Extension courses, instructors, and programs that convey degree credit at UCLA, such as the XL series. [En 23 Nov 2021]

          (8) Sets standards for and reviews the Graduate Council diversity fellowships. [En 23 Nov 2021]

Bylaw 65.3 Council on Planning and Budget

     (A) Membership. The Council consists of eighteen members, approximately one-third of whom are appointed annually: eight members from the College of Letters and Science, and eight from the professional schools, including the representative to the University Committee on Planning and Budget, plus the Vice Chancellor for Finance and the Associate Vice Chancellor- Academic Planning and Budget, ex officio. A chair and vice chair are selected from the appointed members [Am 23 Nov 2021]

     (B) Organization. The Council

          (1) appoints such standing and ad hoc committees as are needed to discharge its duties. [Am 21 Jan 1997]

          (2) appoints faculty consultants annually as needed, and for terms which it may extend to provide expertise and continuity in fulfilling its charge; [Am 21 Jan 1997]

          (3) maintains liaison with the Chancellor's Office and associated units such as: Academic Planning and Budget, the Executive Vice Chancellor's Office, and the Administrative Vice Chancellor. [Am 14 Mar 1989; 21 Jan 1997; 23 Nov 2021]

          (4) collaborates with other Academic Senate Committees/Councils with whom there are shared responsibilities. [En 21 Jan 1997]

     (C) Duties. The Council, after appropriate consultation, make recommendations based on established Senate policy to the Chancellor and Senate agencies concerning the allocation of educational resources, academic priorities, development policies and activities, and the planning and budgetary process. The Council specifically reviews and formally articulates a Senate view regarding the campus budget and each major campus space-use and building project at each project's proposal, planning, and building stages. [Am 23 May 1979; 13 Apr 1982; 24 Jan 1989; 14 Mar 1989, 23 Nov 2021]

Bylaw 65.4 Undergraduate Courses and Curricula

[Repealed 31 Jan 95]

Bylaw 65.5 Undergraduate Admissions and Relations with Schools

     (A) Membership. The committee consists of nine members: eight appointed members, one of whom shall be the UCLA member of the Board of Admissions and Relations with Schools, and the Associate Vice Chancellor for Enrollment Management, ex officio, without a vote. The chair and vice chair are designated by the Committee on Committees. [Am 5 Feb 2015]

     (B) Duties. The committee

          (1) determines criteria for admission and considers other issues related to admissions policies. [Am 11 Jun 2009]

          (2) contributes to the admission process, both at the freshman and advanced standing levels. [Am 11 Jun 2009]

          (3) develops and monitors research on admission criteria that can be used to support the university goals and objectives of excellence, access, and diversity. [Am 11 Jun 2009]

          (4) monitors campus procedures for recruitment, outreach and informational services to schools in order to ensure a well-informed and diverse student body. [Am 11 Jun 2009]

          (5) maintains liaison with the University Board of Admissions and Relations with Schools, UCLA Undergraduate Admission, and the campus Chancellor's Enrollment Advisory Committee. [Am 13 Nov 2008]

          (6) reports to and advises the Academic Senate and the Chancellor on matters involving undergraduate admissions and relations with schools. [Am 19 Nov 1985; 23 May 1989]

Bylaw 65.6 Preparatory Education [Repealed]

[Repealed 31 Jan 1995]

Bylaw 65.7 Council on Undergraduate Education [Repealed]

[Repealed 31 Jan 1995]

Bylaw 67.1 International Education

     (A) Membership. The committee, with full consideration for campus diversity, is selected to give proper representation to the academic departments, colleges, professional schools, and inter-departmental programs whose students participate in international education. The committee consists of ten members: five appointed members with a vote (a chair and four Senate members); three ex officio members without a vote (Faculty Director and Administrative Director of the International Education Office, Director of the Center for International Students and Scholars), and one undergraduate and one graduate student representative appointed in accordance with Bylaw 45. [Am 17 Feb 2011; 12 May 2022]

     (B) Duties. The committee:

          (1) Represents the Los Angeles Division in matters concerned with International Education. [Am 17 Feb 2011]

          (2) Provides consultation and makes recommendations to the Los Angeles Division with respect to international education, international exchange, international internships, and international students and scholars. [Am 17 Feb 2011; 12 May 2022]

          (3) Provides consultation to the International Education Office (IEO), the Vice Provost, International Institute and the Center for International Students and Scholars. [Am 17 Feb 2011; 12 May 2022]

          (4) Serves as liaison between the IEO and Academic Senate leadership, helping to ensure that policies and procedures are appropriately vetted by the Senate. [Am 17 Feb 2011]

Bylaw 67.2 Council on Educational Development [Repealed [Repealed]

[Repealed 31 Jan 1995]

Bylaw 67.3 Teaching [Repealed]

[Repealed 23 Nov 2021, Effective 31 Aug 2022]

Bylaw 67.4 Undergraduate Student Support, Honors and Prizes [Repealed]

[Repealed 31 Jan 1995]

Bylaw 67.5 Continuing and Community Education [Repealed]

[Repealed 23 Nov 2021, Effective 31 Aug 2022]

Bylaw 67.6 Intercollegiate Athletics [Repealed]

[Enacted 28 May 1981; Repealed 23 Nov 202; Effective 31 Aug 2022]

Bylaw 67.7 Academic Program Review Committee

[En 8 Jun 2023]

     (A) Membership.

          (1) The committee consists of nineteen Senate faculty members. The Committee on Committees appoints seventeen Senate members, and designates two of the members as Co-Chairs. The Graduate Council and the Undergraduate Council each select one current, respective Council member to serve also as a member of the Academic Program Review Committee as representatives of these Councils. In addition, there will be one undergraduate student representative and one graduate student representative who are appointed and will serve in accordance with Divisional Bylaw 45.E (6) and (7).

          (2) The committee, with full consideration for campus diversity, is selected to give proper representation to the academic departments, colleges, professional schools, and interdepartmental programs that offer graduate and undergraduate curricula.

     (B) Duties.

The committee:

          (1) Periodically reviews and evaluates all undergraduate and graduate programs of study and all programs of preparatory education, normally at intervals not exceeding nine years, as delegated by the Graduate and Undergraduate Councils. In carrying out its duties, the committee shall follow the procedures as specified in Appendix XVI. Changes to the Appendix will be recommended to the Legislative Assembly by the Academic Program Review Committee after consultation with the Graduate Council, the Undergraduate Council and the Committee on Rules and Jurisdiction.

          (2) Advises on and recommends to the Undergraduate Council and the Graduate Council matters pertaining to the review of academic programs. If the Committee judges after review of a program that it should be discontinued, it may recommend such action to the Graduate and Undergraduate Councils; in such cases, procedures specified in Appendix V shall be observed.

          (3) Develops and monitors procedures and policies related to the administration of academic program reviews, in consultation with the Graduate and Undergraduate Councils.

Title 4: Council on Academic Personnel

Bylaw 70 Council on Academic Personnel

     (A) Membership. [Am 11 Mar 1980; 9 Nov 1995; 24 Apr 2008; 27 Sep 2022]

          (1) The council consists of fourteen members, including the Chair and Vice Chair, appointed by the Committee on Committees. Members will hold the rank of full professor, typically at or above Step VI, in the Professor, Professor-in-Residence, or Professor of Clinical X series.

          (2) Membership is selected to represent the campus diversity of academic departments, colleges, and professional schools.

          (3) The term of service is typically three years, shall beginning October 1 (or from the date of appointment as a replacement) and concluding September 30.

          (4) The incoming Chair will consult with the Committee on Committees on the Vice Chair appointment. The Vice Chair will assume the duties of the Chair when the Chair is unavailable, and is expected to assume the role of Chair the following year.

      (B) The Council [Am 27 Sep 2022]

          (1) is authorized represent the Division in discussing with the Chancellor or Chancellor’s designee on academic personnel policies and shall report significant proposed changes to the Executive Board for review by the Academic Senate,

          (2) makes the Senate’s definitive recommendations concerning appointments, promotions, merits, fourth-year appraisals, and other academic personnel actions, and

          (3) submits an annual report to the Division.

      (C) ClinCAP is a standing committee of the Council on Academic Personnel (CAP). [En 27 Sep 2022]

          (1) Membership. Seven voting faculty, appointed by the Committee on Committees for a three-year term. Voting members will be medical or related health sciences faculty and hold the rank of full professor in the Professor, Professor-in-Residence, or Professor of Clinical X series. Preference is given to faculty who previously served on CAP. [Am 23 Nov 2022]

          (2) ClinCAP makes the Senate’s definitive recommendations concerning Health Sciences Clinical Professor series appointments, promotions, merits, fourth-year appraisals, and other academic personnel actions.

Title 5: Committees on Educational Resources

Bylaw 75.1 Committee on Instruction and Technology [Repealed]

[Repealed 9 Apr 2020]

Bylaw 75.2 Library and Scholarly Communication

     (A) Membership. The committee consists of ten members: nine appointed members, one of whom is chair, and the University Librarian of the campus, ex officio.

     (B) Duties. The committee

          (1) advises the Chancellor concerning the administration of the Library and issues related to innovation and forms of scholarly communication.

          (2) represents the Division and its Faculties in all matters of library policy and scholarly communications and advises the Library and scholarly communication administration accordingly.

          (3) submits an annual report to the Division on financial problems, allocations of space, facilities for research, and other matters within its jurisdiction.

Bylaw 75.3 Council on Research

[Am 28 May 1996; 6 June 2000; 30 May 2019]

     (A) Membership. The Council consists of eleven members: 10 appointed by the Committee on Committees, one ex officio member without vote (the Vice Chancellor for Research) who serves on the Council. The Faculty Grants Program Committee consists of 14 members appointed by the Committee on Committees, who serve exclusively on the Committee dedicated to reviewing grant proposals and ad hoc members appointed by the Chair of the Council, as needed, based on the area of expertise and the volume of proposals received. [Am 30 May 2019]

          (1) The Chair and Vice Chair of the Council will be appointed by the Committee on Committees from among the appointed members. The UCORP representative is generally the Chair or Vice Chair of the Council, appointed by the Committee on Committees. [Am 30 May 2019]

          (2) Membership term of the Council on Research will be from three to five years, with initial appointment for a period of three years and with the possibility of a succeeding appointment for one or two years. Faculty Grants Program will be for three years; and UCORP representative will be for two years.

     (B) Council on Research Duties.

          (1) Consults regularly with the Vice Chancellor for Research, advises the Chancellor and informs the Division concerning:

              (a) faculty perspectives on issues pertaining to the research mission at UCLA and the University of California

              (b) campus budgetary needs for support of research and support of research infrastructures, policy, and strategy regarding the pursuit and acceptance of such support;

              (c) promotion and coordination of multidisciplinary research and collaborative work among faculty; and

              (d) policies governing acceptance of extramural funding.

          (2) Provides periodic evaluation of units that support faculty research, including various offices under the purview of the Vice Chancellor for Research such as those relating to the development and support of research infrastructure, as well as the development, processing and administration of grants. [Am 30 May 2019]

          (3) Formulates general guidelines for the review of Organized Research Units (ORUs) and makes recommendations to the Vice Chancellor for Research or the Chancellor's designee based on ORU review reports. [Am 30 May 2019]

          (4) Maintains formal liaison with relevant Senate committees, such as the Graduate Council, and the Council on Planning and Budget.

          (5) Establishes policies and procedures governing the allocation of funds within the purview of the Faculty Grants Program, for the conduct of research and for travel to attend scholarly meetings, informs the Division of these policies and procedures, and periodically evaluates them.

          (6) The Chair of the Council on Research shall coordinate the conduct and activities of the Faculty Grants Program.

     (C) Faculty Grants Program: Subcommittee Duties [En 28 May 1996; AM 6 June 2000]

          (1) Implements policies and procedures governing funding in support of research projects in a competitive grants program which is merit based;

          (2) Reviews and makes recommendations on applications submitted by eligible faculty for research funding

Bylaw 75.4 University Development [Repealed]

[Repealed 23 Nov 2021, Effective 31 Aug 2022]

Bylaw 75.5 Committee on Data, Information Technology and Privacy

[En 9 Apr 2020]

     (A) Membership. The committee consists of seven voting members, one of whom will serve as Chair, to be appointed by the Committee on Committee (ConC). The seven members should represent a cross-section of faculty with expertise on privacy, access, use of data, and digital technology.

The Chief Information Officer, Chief Privacy Officer, Associate Dean of Computing in the School of Medicine and Senate Representative to GoIT (if other than an appointed committee member) serve as supernumerary non-voting ex-officio members. [Am 23 Nov 2021]

     (B) Duties. The Committee

          (1) consults with the Division and its Faculties in all policy matters relating to;

              (a) the acquisition, deployment, and usage of communication and information technology, intellectual property, privacy, and data technology as these relate to education, research and instruction;

              (b) and as these to the policies and governance of communication and information technology including data access, collection, use, protection, ownership, privacy, and security;

          (2) liaises with relevant Senate committees, such as the Graduate Council, Undergraduate Council, Council on Research, and the Council on Planning and Budget;

          (3) interacts regularly with the Vice Chancellor for Administration and the Vice Chancellor for Academic Personnel;

          (4) provides annual updates to the Council on Faculty Chairs to facilitate and encourage open communication with the campus Faculty Executive Committees;

          (5) represents the Division on the Systemwide University Committee on Academic Computing and Communications (UCACC).

Title 6: Committees on University Community

Bylaw 80.1 Academic Freedom

     (A) Membership. The committee consists of seven members. Additionally, in accordance with Bylaw 45, two undergraduate student representatives and two graduate student representatives. [Am 24 Apr 2008]

     (B) Duties. The committee

          (1) studies and reports to the Division concerning any conditions within or without the University which, in its judgment, may affect the academic freedom of the University, its faculty and students, especially with regard to the acceptance of University appointments, resignations from such appointments, and the reputation of the University and individual members of its faculty and student body.

          (2) maintains liaison with the University Committee on Academic Freedom.

Bylaw 80.2 Diversity Equity and Inclusion

[Am 31 Jan 1995; 1 Nov 2007; 27 Oct 2011; 16 Feb 2017]

     (A) Membership. The committee consists of nine voting members, including a Chair and Vice Chair appointed by the Committee on Committees. The Vice Chancellor of Equity, Diversity and Inclusion, and the Associate Dean of Academic Diversity in the School of Medicine serve as supernumerary non-voting ex officio members. In addition, there are two undergraduate and two graduate student representatives appointed in accordance with Bylaw 45. [Am 01 Nov 2007; 9 June 2008; 27 Oct 2011; 09 Apr 2015; 23 Nov 2021]

     (B) Duties. The committee

          (1) advises the Chancellor and makes recommendations to the Division concerning policies and programs to advance, and to identify excellence in improving, faculty diversity, including particularly the recruitment, advancement and retention of women and underrepresented minorities in academic positions; [Am 31 Jan 1995; 1 Nov 2007]

          (2) advises the Chancellor on proposals for waivers of search for academic appointments of "targets of opportunity"; [En 31 Jan 1995]

          (3) reports periodically to the Division data on recruitment, advancement, and retention of faculty from underrepresented groups and recommends any changes of policy or practice that it deems necessary; [En 31 Jan 1995; Am 1 Nov 2007]

          (4) in consultation with the Committee on Academic Freedom, reports periodically on the overall status of the campus as a fair and open academic environment that conforms to the letter and spirit of the University of California anti-discrimination statement; [En 31 Jan 1995]

          (5) maintains liaison with relevant administrative committees and councils, and with University committees concerned with issues of affirmative action and diversity; and [En 31 Jan 1995]

        (6) reports annually to the Division on the Committee's actions and recommendations. [En 31 Jan 1995]

Bylaw 80.3 Faculty Research Lectureship [Repealed]

[Repealed 23 Nov 2021, Effective 31 Aug 2022]

Bylaw 80.4 Faculty Welfare

     (A) Membership. The committee consists of eleven members, of whom at least two should be emeriti, and an undergraduate and a graduate student representative in accordance with Bylaw 45. [Am 23 Apr 1981; 9 Jun 2008; 23 Nov 2021; 27 Sep 2022]

     (B) Duties.

          (1) The committee advises the Division and confers with administrative agencies on all matters involving the economic welfare of the faculty, including but not limited to the level of salaries, salary determination methodology, benefits, insurance, retirement, housing and conditions of employment. Due attention will be given to matters of particular concern to emeriti. [Am 9 Jun 2008; 23 Nov 2021; 27 Sep 2022]

          (2) In consultation with the Chair of the Division, the committee prepares reports and procedures for treating issues with a major welfare component to be presented to the Division, the University Faculty Welfare Committee and administrative agencies in time for appropriate consideration and implementation. [Am 23 Nov 2021]

          (3) To assist in carrying out its functions, the Committee may

              (a) appoint ad hoc committees of faculty members to make use of specialized knowledge and competence; and

              (b) with the approval of the Chair of the Division, employ such consultants as may be needed. [Am 23 Apr 1981]

Bylaw 80.5 Student Welfare [Repealed]

[Repealed 7 Feb 84]

Bylaw 80.5 Campus Community [Repealed]

[Repealed 2 Feb 93]

Bylaw 80.6 University Emeriti and Pre-Retirement Relations [Repealed]

[Repealed 23 Nov 2021, Effective 31 Aug 2022]

Title 7: Senate Governance Committees

Bylaw 85 Committee on Committees

     (A) Membership. The Committee consists of nineteen members, including sixteen members representing the constituencies designated in Appendix XIX, and three at-large members. Approximately one-third of the constituency representatives, and one at-large member, shall be elected annually. One-third of the members shall constitute a quorum. [Am 13 Feb 2001]

     (B) Term. The normal term is three years, beginning on September first. Except as otherwise provided herein, no member is eligible for immediate re-election. Each seat shall be filled successively by units from within the constituency (e.g., departments or departmental divisions); representation must rotate fairly among all units in the constituency. No unit within a constituency shall be eligible to fill a seat in successive terms, and the total continuous length of service by a member or a unit shall not exceed four years. [Am 9 Nov 1995; 27 May 1997; 13 Feb 2001; 24 Apr 2008]

     (C) Vacancies. Constituencies must fill their seats on the Committee without interruption. In the event that an elected representative cannot complete a term (e.g., due to resignation or sabbatical leave), the Chair of the Committee on Committees shall notify the appropriate Faculty Executive Committee within the constituency in question that the seat has been vacated. In these cases, the FEC may appoint a representative to fill the seat until the next regularly scheduled annual Senate election. Appointees should be selected from the unit within the constituency whose representative vacates the seat with consideration for creating a diverse committee. In extraordinary cases, appointees eligible for election may be selected from another unit. Representatives who are elected to serve for the remainder of a term may come from any unit within the constituency that is eligible for election. If the appointee is from the same unit, the term is limited to the years remaining of the term. If the appointee is from a different unit within the constituency, the appointee may serve a full three-year term. [En 13 Feb 2001; Am 24 Apr 2008; 11 Feb 2010]

     (D) Representation. As listed in Appendix XIX, sixteen members of the Committee shall be elected by designated constituencies. The remaining three members shall be elected by the entire Faculty of the Los Angeles Division. The determination of voting constituencies and the solution of problems arising out of their reapportionment are recommended to the Division every four years or as deemed necessary by the Committee on Rules and Jurisdiction. [Am 8 Feb 1983; 22 May 1990; 13 Feb 2001; 11 Feb 2010]

     (E) Organization. The committee elects its own chair and secretary and makes its own rules of procedure, consistent with the Bylaws of the Academic Senate. Members of the Committee are eligible to serve as members, chairs, or vice chairs of other committees. [Am 13 Feb 2001]

     (F) Duties.

          (1) Subject to confirmation by the Legislative Assembly, the Committee on Committees appoints the chair, vice chair, and all non-ex officio members of each Standing Committee of the Division; and annually appoints the alternate representatives and half the allotted number of representatives to the Assembly of the Academic Senate. Appointments of standing committee members are reported to the Legislative Assembly in the Spring term of the year next following the election of the committee in time for the University Committee to determine its appointments for the succeeding academic year. [Am 25 Apr 1995; 16 Nov 1999]

          (2) Subject to confirmation by the Legislative Assembly at its next meeting, the Committee appoints replacements to Standing Committees of the Division upon receipt of resignations or whenever the Committee on Committees determines that vacancies exist. Subject to confirmation by the Division the Committee on Committees can, for good cause, determine that a chair, vice chair or member has failed to fill the committee position and that a vacancy exists.

         (3) Unless otherwise specified by action of the Division or the Legislative Assembly, the Committee appoints the chair and members, or replacement of members, of special committees. Such appointments are effective until the committee is discharged and do not require confirmation.

          (4) The Committee nominates to the University Committee on Committees members at-large (and their replacements when vacancies occur) of University standing and special committees

          (5) Except as otherwise provided, the Committee may confer with the Chancellor regarding the appointment of Deans (or officers of equivalent rank) or, at its discretion, may nominate committees to do so.

Bylaw 95 Privilege and Tenure

     (A) Membership.

          (1) The committee consists of nine members, selected with full consideration for campus diversity and one of whom is appointed from the Law School faculty. [Am 23 May 1989; 23 Nov 2022]

     (B) Duties. The committee is governed by Senate Bylaws 334 through 337 and the Faculty Code of Conduct (APM-015and APM-016)

The committee:

          (a) Has jurisdiction over grievance cases and formal hearings for all matters affecting the professional rights or privileges of Senate faculty members of the Los Angeles Division, including those involving personnel review (SBL 334,335);

         (b) Has jurisdiction over grievance cases involving non-Senate faculty as specified by bylaws or University policy;
          (c) Appoints hearing committees for formal grievance hearings and early termination hearings (SBL 335;337);
          (d) Has jurisdiction over formal hearings for disciplinary cases involving Senate faculty (SBL 336);
          (e) Has jurisdiction over formal hearings for early termination cases involving non-Senate faculty (SBL 337);
          (f) Has the authority to review and agree to settlements of cases that have been forward to the committee (BL Appendix XII§8). [Am 23 May 1989; 23 Nov 2022]

Bylaw 95.1 Charges

(A) Membership. The committee consists of eight members, selected with full consideration for campus diversity, any five of whom shall constitute a quorum. [Am 22 May 1990; 11 Jun 2009]

(B) Duties. The committee conducts investigations regarding complaints made against members of the faculty charging violation of University policy regulating individual conduct in order to determine whether there is probable cause to warrant a disciplinary proceeding before the Committee on Privilege and Tenure. Investigations by the Charges Committee and related procedures are to be conducted in accordance with the statement titled "Campus Procedures for Implementation of University Policy on Faculty Conduct and the Administration of Discipline." (Appendix XII)

Bylaw 95.2 Grievance Advisory Committee

     (A) Membership. The committee consists of seven members: five appointed from members of the Senate, the Chair of Privilege and Tenure, ex officio, and the Chair of Charges, ex officio. [Am 5 Jun 2006]

     (B) Duties. The committee

          (1) exclusive of the ex officio members, advises members of the faculty on grievance procedures concerning their rights and privileges, and advises all members of the University community on procedures for charges resulting from violation of the Faculty Code of Conduct as contained in Appendix IV of the University of California Manual of the Academic Senate.

          (2) consults with departmental chairs and deans on questions concerning promotion and appointment, when the committee deems it necessary as part of the advisory process. [Am 5 Jun 2006]

          (3) conducts periodic review of the grievance procedures, making recommendations to the Senate regarding required changes or modifications in the system. [Am5 Jun 2006]

          (4) maintains a liaison with the appropriate administrative officers. [En 10 Jan 1987; Am 23 May 1989]

Bylaw 100 Rules and Jurisdiction

     (A) Membership. The committee consists of four members: 3 appointed Senate Members, and the Parliamentarian who serves as an ex officio member. [Am 7 Dec 2023]

     (B) Duties. The committee

          (1) exercises formal supervision over all modifications to Divisional legislation proposed by other committees or by members of the Division prior to action by the Legislative Assembly. [Am 11 Feb 2021]

          (2) advises the Chair of the Division as to whether proposed legislation is solely of Divisional concern.

          (3) under the guidance of the University Committee on Rules and Jurisdiction, edits and publishes the Manual of the Los Angeles Division of the Academic Senate when necessary. [Am 11 Feb 2021]

          (4) makes editorial and conforming non-substantive changes in Divisional legislation and reports such changes to the organization directly concerned.

          (5) advises the Division, its officers, committees and Faculties in all matters of organization, jurisdiction, and interpretation of legislation of the Division and its agencies and recommends such organizational changes as appear desirable. Summarizes all such correspondence in the annual report. [Am 11 Feb 2021]

          (6) issues, upon a formal request from any Committee or member of the Division, legislative rulings interpreting the Code of the Los Angeles Division of the Academic Senate. Such rulings shall remain in effect until modified by legislative or Regental action. Legislative rulings of the committee shall be published in the Call for the first regular Legislative Assembly meeting next following the committee's ruling. All rulings of the Committee on Rules and Jurisdiction not superseded by legislative or Regental action shall appear in an appendix of the Divisional manual. [En 11 Feb 2021]

          (7) hears upon petition of no fewer than five members of the Division, challenges to any action of a Divisional committee alleged to be contrary to the Code of the Academic Senate or to the manual of the Division. Hearings of the Committee on Rules and Jurisdiction on these matters shall include the opportunity for parties to present their views orally or in writing and the result of the hearing shall be published as a legislative ruling. [En 11 Feb 2021]

          (8) reviews and reapportions, every four years or as needed, the voting constituencies represented on the Committee on Committees, and recommends to the Legislative Assembly or the Division the solution of problems arising out of any such reapportionment. [Am 13 Feb 2001]

Bylaw 105 Senate Electoral Committee

Senate members in each one-department professional school and in each department of instruction in other schools and colleges, and those administrative officers who hold Senate membership conferred by Regental Standing Order 105.1, constitute a duly established committee of the Los Angeles Division solely to provide a constituency from which representatives are elected to the Divisional Legislative Assembly. Elections of representatives from these constituencies are conducted in accordance with Divisional Bylaw 150(C). [See Bylaw 55(B) for election of replacements.] Senate Electoral Committees may organize as they see fit, but unless otherwise determined, the Chair of the Department, or in a one-department school, the Dean of the school is the Chair of the Senate Electoral Committee. [Am 27 May 1986]

Chapter V: Procedures

Section 1: General Provisions

Bylaw 110

Uniformity of Procedures. All agencies of the Los Angeles Division shall adhere to the procedures specified in Chapter V whenever these procedures are applicable as determined by the Divisional Committee on Rules and Jurisdiction.

Bylaw 115

Definitions. The following definitions apply to all matters within the jurisdiction of the Los Angeles Division:

     (A) Bylaws: The term bylaw denotes statements which define the source of authority, membership, powers, duties and organization of the Academic Senate, the Division and its various agencies. In essence they are a constitution for the Senate and its component parts and express the philosophy and purpose of academic self-government and participation by the faculty in the administration of the University as stipulated in The Standing Orders of the Regents.

     (B) Regulations: The term regulation denotes statements implementing the application of the Bylaws to such University matters as admission and degree requirements and the authorization and supervision of courses within the jurisdiction of the Academic Senate. Divisional Regulations may not modify nor conflict with Senate Bylaws or Regulations.

     (C) Legislation: The term legislation denotes Bylaws and Regulations of a Senate agency.

     (D) Modification of Legislation: The term modification of legislation denotes enactment of new legislation and amendment or repeal of existing legislation.

     (E) Day: The term day denotes a day of instruction unless the contrary is specified. A specific exception is made for notices of meetings of the Division and the Legislative Assembly. For these notices, all calendar days from the beginning of the fall term to the end of the spring term are counted; however, after a holiday or academic recess, only emergency meetings of the Division or the Legislative Assembly may occur before the third day of instruction.

     (F) Memorial to the Regents: The term memorial designates a declaration or petition addressed to the President for transmission to the Regents. [See Divisional Bylaw 145(A) and Senate Bylaws 311 and 90(B)]

     (G) Memorials to the President: The term resolution designates a declaration or petition addressed to the President but not intended for transmission to the Regents. [See Divisional Bylaw 145(B) and Senate Bylaws 310, 311 and 90(A)]

     (H) Division: The term Division denotes the body which incorporates the entire membership of the Academic Senate at Los Angeles. [See Divisional Bylaw 5(A)]

Section 2: Special Provisions

Bylaw 120 Modification of Legislation

     (A) Due Notice and Review. Subject to the provisions of Divisional Bylaw 10(B) and Senate Bylaw 310 and 311, legislation of the Division may be modified at any meeting of the Legislative Assembly provided that the language of the proposed modification and its consistency with existing Divisional and University wide legislation have been reviewed by the Committee on Rules and Jurisdiction and written notice has been sent to each member of the Division at least five calendar days prior to the meeting.

     (B) Jurisdiction of the Division.   Modification of legislation substantially affecting more than one Division is effective only upon approval by the University Senate Assembly. [See Senate Bylaw 310]

     (C) Requisite Majorities. Modification of Divisional Bylaws requires two-thirds affirmative vote of the voting members present at a meeting of the Legislative Assembly, or two-thirds of those voting in a mail ballot. Divisional Regulations may be modified with the approval of a majority of the voting members present at such a meeting, or a majority of those voting in a mail ballot.

     (D) Formal Presentation. All proposed legislation presented to Legislative Assembly shall be accompanied by a statement of the purpose and effect of the proposal, the existing text of legislation to be repealed or modified, and the text of the proposed legislation to be adopted.

     (E) Effective Date. Legislation becomes effective upon the expiration of the period of time allowed for submission to a mail ballot as prescribed in Divisional Bylaw 155, or a subsequent date specified in the legislation. If a mail ballot is conducted, the legislation becomes effective when approved by the mail ballot, or on the subsequent specified date. [Am 11 Apr 1979]

Bylaw 125 Suspension of Regulations

On recommendation of a committee of the Division, any Divisional Regulation concerning students may be suspended in individual instances only by a three-fourths vote of the voting members present at any meeting of the Legislative Assembly.

Bylaw 130 Meetings

     (A) Regular meetings of the Legislative Assembly. The Legislative Assembly meets regularly four times between the first day of instruction of the fall term and the last day of instruction of the spring term each year, with at least one meeting occurring per quarter. Dates for each year's meetings are set at the last regular meeting of the preceding academic year by the Chair and the Secretary of the Division. Scheduled meeting may be canceled by the Chair if there is not sufficient business. [Am 9 Oct 1984; Am 17 Nov 1998]

     (B) Special Meetings of the Legislative Assembly. A special meeting of the Legislative Assembly may be called by the Chair of the Division at any time during the academic year. At the written request of 15 voting members of the Legislative Assembly, a special meeting must be called by the Chair, or in case of the Chair's absence or disability, by the Vice Chair.

     (C) Meetings of the Division. A meeting of the Division may be called by the President of the Senate or the Chair of the Division at any time during the academic year. A meeting of the Division must be called by the Chair, or in case of the Chair's absence or disability, by the Vice Chair, at the request of the Chancellor, a majority vote of the Legislative Assembly, or on petition of 200 members of the Division.

          (1) Meetings of the Division may be called to consider reports and recommendations from local or University Senate and administrative officers and agencies, Memorials to the Regents, petitions of students, or referenda proposed by the Assembly of the Academic Senate. Legislation may not be adopted, modified or repealed at meetings of the Division. [See Divisional Bylaw 10(A)(1)]

          (2) Action taken at a meeting of the Division may be submitted to a mail ballot in accordance with the provisions of Divisional Bylaw 155.

          (3) A quorum consists of 200 voting members of the Division.

          (4) The order of business is specified in Divisional Bylaw 135(B).

          (5) Students may attend meetings of the Division as provided in Divisional Bylaw 55(G)(2) and 130.

Bylaw 135 Rules of Order

All meetings of the Division and the Legislative Assembly are governed by the procedures specified below.

     (A) Regular Meetings of the Legislative Assembly

          (1) Roll Call

          (2) Meetings

          (3) Announcements by the President and the Chancellor

          (4) Other Announcements

          (5) Consent Calendar [See Divisional Bylaw 140(A)(2)]

          (6) Special Orders

          (7) Reports of Special Committees

          (8) Reports of Standing Committees and Faculties

          (9) Petitions of Students

          (10) Unfinished Business

          (11) University and Faculty Welfare

          (12) New Business

This order of business may be suspended by a vote of two-thirds of the voting members present.

     (B) Meeting of the Division and Special Meetings of the Legislative Assembly

          (1) Minutes

          (2) The special business of the occasion

          (3) Any other business authorized by unanimous consent of the voting members present

     (C) Special Orders

          (1) Degree Reports. Consideration of recommendations for undergraduate and graduate degrees are a special order at any meeting of the Legislative Assembly to which they are presented.

          (2) Annual Reports. Annual reports of standing committees are a special order at any meeting of the Legislative Assembly to which they are presented.

          (3) Memorials. A Memorial to the Regents transmitted to the Division or initiated by the Division shall be submitted for immediate discussion as a special order at a regular meeting of the Legislative Assembly, or at the Chair's discretion, at a meeting of the Division.

          (4) Authority in Question of Order.   The current edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure shall govern in all matters not covered by these Bylaws. [Am 7 Dec 2023]

Bylaw 140 Agenda, Notifications, and Minutes of Meeting

     (A) The Call for a Meeting

          (1) Except as otherwise determined by the Chair in the event of an emergency, at least five calendar days before each meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send at least one copy of the Call to the meeting, together with all pertinent documents, to the President of the Senate, to all members of the Legislative Assembly, to the student body presidents, to the executive offices of other Divisions, to the Secretaries of the Academic Senate of the University of California, to each member of the Divisional Committee on Rules and Jurisdiction, and to each member of the University Committee on Rules and Jurisdiction. Except as otherwise determined by the Chair in the event of an emergency, at least seven calendar days before each meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send to every member of the Division the agenda from the Call to the meeting, together with information about how to obtain a full printed or electronic copy of the complete text of the Call to the meeting and the minutes of the meeting. The Call shall include the text of any proposal to be brought before the Division or the Legislative Assembly for final action. The Call for a Legislative Assembly meeting shall also include the text of any legislation to be modified and a statement of the purpose of the proposal and its effect on existing legislation. [Am 18 Nov 1997]

          (2) Agenda items for a meeting of the Legislative Assembly deemed non-controversial by the Chair of the Division, in consultation with the Secretary and the chairs of the committees concerned, may be placed on a Consent Calendar and so identified in the regular Order of Business by an asterisk. Approval of all items on the Consent Calendar requires a single unanimous vote called for as the first order of business following announcements. At the request of any member of the Legislative Assembly prior to or at the meeting, any such Calendar item must be withdrawn and considered in its regular order on the agenda.

          (3) The Call for a special meeting of the Legislative Assembly or for a meeting of the Division shall contain a statement of the purpose of the meeting.

          (4) Action on Items not in the Call. Approval of two-thirds of the voting members present at a meeting of the Division or the Legislative Assembly is required for final action to be taken on any non-legislative item of business not included in the Call for the meeting. Final action is not authorized on legislation [See Divisional Bylaw 115(C) definition of term legislation], not included in the Call to a meeting of the Legislative Assembly.

     (B) Action Items [Am 28 Feb 2019]

          (1) Notification of Actions. Following each Legislative Assembly, the Secretary of the Division will produce a "Notification of Actions" memorandum listing action items from the meeting along with a report of their vote. Action items are defined as any item on the Legislative Assembly agenda, including items on the consent calendar, requiring a vote of approval. [Am 28 Feb 2019]

          (2) No later than 15 instructional days following any meeting of the Legislative Assembly, the Secretary of the Division will send at least one copy of the "Notification of Actions" to the President of the Senate, every member of the Legislative Assembly, the student body presidents, the executive offices of the other Divisions, the Secretary of the Academic Senate of the University of California, the Divisional Committee on Rules and Jurisdiction, and each member of the University Committee on Rules and Jurisdiction. The Secretary shall send to every member of the Division information about how to obtain a printed or electronic copy of the notification of actions. [Am 28 Feb 2019]

          (3) Minutes. Nothing in 140(B) shall be construed as a substitute for or altering the requirement for recording action items in the meeting minutes. [Am 28 Feb 2019]

     (C) Minutes. Prior to the subsequent meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send at least one copy of the minutes of the meeting to the President of the Senate, every member of the Legislative Assembly, the student body presidents, the executive offices of the other Divisions, the Secretary of the Academic Senate of the University of California, the Divisional Committee on Rules and Jurisdiction, and each member of the University Committee on Rules and Jurisdiction. The Secretary shall send to every member of the Division information about how to obtain a printed or electronic copy of the Minutes, as specified in Divisional Bylaw 140(A)(1). [Am 18 Nov 1997]

Bylaw 145 Memorial

There are two kinds of Memorials: Memorials to the Regents and Memorials to the President. [See also Divisional Bylaw 135(C)(3) and Senate Bylaws 90 and 311] [Am 18 Nov 1997]

(A) Memorials to the Regents: The Division may initiate Memorials to the Regents on matters of University wide concern to be submitted to the Regents through the President as prescribed in Senate Bylaw 90(B). A proposed Memorial to the Regents may be forwarded to the Assembly only after its consideration and adoption at a meeting of the Division. [See also Divisional Bylaw 135(C)(3) and Senate Bylaw 311] [Am 18 Nov 1997]

(B) Memorials to the President: The Division may submit Memorials to the President directly to the President with copies to the Assembly of the Academic Senate, University of California. [Am 18 Nov 1997]

Bylaw 150 Elections

     (A) Annual Elections

          (1) Annual Divisional elections occur in time for relevant results to be reported to the Division in the Spring quarter. [Am 9 Oct 1984]

     (B) Conduct of Elections

          (1) The Elections Commissioner supervises elections for the Los Angeles Division and certifies results to the Secretary of the Division, who reports the results to the Division. Elections by Faculties of schools and colleges are conducted by the appropriate Secretary under such supervision as the Faculty determines.

     (C) Election of Legislative Assembly Members

The election of representatives to the Legislative Assembly is conducted by the Chair of the relevant Senate Electoral Committee (105), under the oversight and authority of the Elections Commissioner of the Los Angeles Division. [Am 25 Apr 1995]

          (1) Notice of Election. No fewer than 45 calendar days prior to the date specified by the Elections Commissioner as the deadline for balloting, the Secretary of the Los Angeles Division sends to each voting member of the Division a notice of election in his or her constituency together with a description of the constituency, a tally of the seats to be filled, and the name of the current Chair of the Senate Electoral Committee. [Am 19 Jan 1988; 25 Apr 1995]

          (2) Nominations and Voting. As provided in Bylaw 105, each constituency determines its own procedures for nomination and voting, which require the approval of the Elections Commissioner and may not be changed without a formal vote, preceded by appropriate notice. In all cases, the vote shall be by secret ballot. [Am 19 Jan 1988; 25 Apr 1995]

          (3) Disputed Procedures or Elections. Any case in which an electoral procedure or outcome is disputed by any Senate member shall be decided by the Elections Commissioner, subject to an appeal to the Assembly. The Commissioner, or an appeal to the Assembly, shall have authority to invalidate an election, declare the affected seat(s) vacant, and order a new election for the remainder of the term under 55.B. [Am 25 Apr 1995]

   (D) Election of the Vice Chair/Chair-Elect

          (1) Nominations. Each candidate for Vice Chair/Chair-Elect must submit

              (a) a nominating petition containing the signatures of five members of the Academic Senate, Los Angeles Division exclusive of the candidate's;

              (b) a chronology or summary of past service to the Academic Senate, to Schools, to departments, and to other programs of the University, and be invited to present a statement not to exceed 200 words;

              (c) a signed statement expressing readiness to serve as Vice Chair/Chair-Elect and Chair in corresponding successive years of election and service;

              (d) all materials to the Elections Commissioner within 10 days after the notice of election, as specified by the Elections Commissioner.

          (2) Election. The same procedure indicated for mail or electronic online ballots on issues (155(E)) will apply to mail or electronic online ballots on elections. If there are more than two candidates, the election shall be conducted by the method of alternative vote, in which the voters rank order the candidates; candidates who receive the fewest first preferences are successively eliminated, and their votes are transferred to each voter's second (and if need be lower) preferences, until one candidate receives the required majority. [Am 25 Apr 1995; 12 Nov 1996; 28 May 1998; 08 Apr 2003]

     (E) Election of At-Large Members of the Executive Board

          (1) Nominations. Each candidate for at-large membership on the Executive Board shall at the time of election serve ex officio as a member of the Legislative Assembly and must submit [Am 25 Apr 1995; 24 Apr 2008]

              (a) a nominating petition containing the signatures of three Academic Senate members. [Am 25 Apr 1995; 24 Apr 2008]

              (b) a chronology or summary of past service to the Academic Senate, to Schools, to department, and to other programs of the University;

              (c) all materials to the elections Commissioner within 10 days after the notice of the election, as specified by the Elections Commissioner. [Am 14 Mar 1989]

          (2) Election [Am 25 Apr 1995]

              (a) Election is by secret ballot at the last meeting of the Legislative Assembly.

              (b) The method of election is the cumulative vote, with each member casting as many votes as there are vacancies to be filled and distributing those votes among as few or as many candidates as the voter thinks fit.

              (c) Candidates receiving the highest number of votes are elected. Tie votes are resolved by such run-off elections as may be necessary.

     (F) Elections of At-Large Members of the Committee on Committees [En 13 Feb 2001]

          (1) Notice of Election. Each year the Secretary of the Senate sends to each voting member of the Academic Senate, Los Angeles Division, a notice of election for the open at-large seat on the Committee on Committees, a call for nomination, and a nominating petition.

          (2) Nominations. Each candidate for at-large membership on the Committee on Committees must, at the time of election, be a member of the Academic Senate, Los Angeles Division and must submit:

              (a) a nominating petition containing the signatures of two members of the Academic Senate, Los Angeles Division exclusive of the candidate's signature;

              (b) a chronology or summary of past service to the Academic Senate, to Schools, to departments, and to other programs of the University, and an optional statement of no longer than 200 words;

              (c) all materials to the Elections Commissioner within 10 days after the notice of election, as specified by the Elections Commissioner.

          (3) Election. The same procedure indicated for mail or electronic online ballots on issues (BL 155(E)) applies to mail or electronic online ballots for electing at-large members of the Committee on Committees. The candidate receiving a majority of the votes cast by members of the Academic Senate, Los Angeles Division on the first ballot are elected. If there are more than two candidates, the election shall be conducted by the method of alternative vote, in which the voters rank order the candidates; candidates who receive the fewest first preferences are successively eliminated and their votes are transferred to each voter's second (and if need be lower) preferences, until one candidate receives the required majority. [Am 08 Apr 2003]

     (G) Other Elections

All other elections by mail or electronic online ballot in the Los Angeles Division and its agencies are governed by the following provisions: [Am 08 Apr 2003]

          (1) Notice of Election. The Secretary of the relevant agency sends to each voting member of the agency a notice of election in his or her constituency, a call for nomination and a nominating petition. [En 19 Jan 1988]

          (2) Nominations. Each nominating petition requires the signature of two Senate members from the constituency concerned who are limited in their number of nominations to the number of positions to be filled.

          (3) Number of Votes Required for Election. Candidates receiving a majority vote of the constituency concerned on the first ballot are elected. Any remaining vacancies are filled by plurality vote in a second ballot containing the names of the remaining candidates receiving the most votes, but limited to twice the number of vacant positions, except that persons tied for last place under this limitation are included in the second ballot. If in the run-off election a tie vote results, such subsequent ballots are taken as needed.

          (4) Run-Off Elections. Within five days following certification of election results by the Elections Commissioner, such subsequent ballots as are required to fill a position are sent to each voter. The date of the election is noted on the ballot, this being ten days following deposit of the ballot in the University mail or posting of the ballot on the Senate webpage should electronic online voting be used. [Am 08 Apr 2003]

          (5) Omission of Ballot. If there are no more nominees than vacancies, a mail or electronic online ballot is issued listing the nominee for each vacancy and providing for write-in, or at the next regular meeting of the agency concerned, a single ballot is cast by the appropriate secretary unless nominations are made from the floor. If further nominations are made from the floor, a mail or electronic online ballot listing all nominees for each vacancy and providing for write-ins is issued by the Secretary of the agency immediately following the meeting. In the case of Senate officers, the Legislative Assembly is the agency concerned. [Am 13 Apr 1982; 11 Nov 1986; 19 Jan 1988; 14 Mar 1989; 08 Apr 2003]

Bylaw 155 Mail or Electronic Online Ballots on Issues

The following provisions govern mail or electronic online ballots on Issues. [Am 08 Apr 2003]

     (A) Only main motions and amendments thereto which have been considered at a meeting of the Division or the Legislative Assembly may be submitted to a mail or electronic online ballot. [Am 08 Apr 2003]

     (B) Subject to the provisions of subsection (A) above, action taken by the Legislative Assembly shall be submitted to a mail or electronic online ballot of voting members of the Division if: [Am 08 Apr 2003]

          (1) the request for the mail or electronic online ballot is made at the meeting at which the issue has been considered and one-third of the members of the Legislative Assembly present join in the request; or [Am 08 Apr 2003]

          (2) written petition by voting members equal to one-third of the members of the Legislative Assembly is received, singly or collectively, by the Chair within 10 instructional days after notification of the actions taken at the meeting have been sent to faculty. [Am 11 Apr 1979; 28 May 1998; 28 Feb 2019]

Action taken at a meeting of the Division shall be submitted to a mail or electronic online ballot at the request of: [Am 08 Apr 2003]

          (3) one-third of the members present and voting on the question at the meeting; or

          (4) 35 voting members of the Division by written petition submitted singly or collectively to the Chair within 10 instructional days after notification of the actions taken at the meeting. [Am 28 May 1998; 28 Feb 2019]

     (C) Arguments pro and con, which are submitted within 15 instructional days after the minutes are distributed, are summarized by the Secretary and accompany the ballot. The ballot is sent to electors within five instructional days thereafter and specifies the time and place of the election, which shall be completed within the next ten days. [Am 28 May 1998]

     (D) In certifying the results to the Division the Secretary gives the number of affirmative and negative votes cast and the number of invalid ballots.

     (E) In the event of a written ballot distributed by mail, each voter receives a single envelope addressed to the Elections Commissioner of the Division. This envelope provide space for the name of the department and the signature of the voter. Envelopes lacking the signature are void. To ensure secrecy, the Elections Commissioner will be present at the time of opening and counting the ballots. All ballots will be removed from the envelopes prior to the counting of any ballots. On petition of 1% of all eligible voters, a two-envelope ballot procedure will be used for a specified election. Each voter receives a plain envelope in which to enclose the marked ballot, and a further envelope addressed to the Elections Commissioner of the Division. The latter envelope provides space for the name of the department and the signature of the voter. Envelopes lacking this signature are void. Results of the vote are reported to the Secretary of the Division within six instructional days after the election. [Am 25 Apr 1995; 26 May 1998; 08 Apr 2003]

In the event an electronic online ballot is used, each voter receives access to a secure, web-based, voting system which meets or exceeds campus security standards. The Elections Commissioner shall provide oversight to the administration of the system. The system shall be designed to separate each ballot from the voter who cast it, so that it is impossible to learn how anyone voted. The system shall be designed so that once a vote has been cast, it immediately will be recorded so that neither the voter nor anyone with access to the system will be able to change the vote. Upon request, hard copy ballots shall be provided for those Senate members who do not have access to electronic voting. In case a voter submits both an electronic and a paper ballot, the electronic ballot takes precedence and the paper ballot will be destroyed prior to the count. [En 08 Apr 2003; Am 01 Nov 2007]

Chapter VI: Organization

Section 1: Professional Schools

Bylaw 160 Faculty of the School of Architecture and Urban Planning [Rescinded]

[Rescinded 23 May 95]

Bylaw 161. Faculty in the School of the Arts and Architecture.

Membership in the School of the Arts and Architecture is defined by Bylaw 50(A). [En 23 May 1995]

Bylaw 162. Faculty of the School of Dentistry.

Membership of the Faculty of the School of Dentistry is specified in Bylaw 50(A).

Bylaw 164 Faculty of the School of Education and Information Studies.

[Am 21 May 20]

In addition to membership specified in Bylaw 50(A), the Faculty of the Graduate School of Education and Information Studies consists of such other members of the Academic Senate as may be appointed by the Dean of the School, following consultation with the Executive Committee. The number of appointed members is to be not more than one-third of the ladder faculty of the departments of the School. [Am 23 May 1995]

Bylaw 166 Faculty of the School of Engineering and Applied Science

In addition to membership specified in Bylaw 50(A), the Faculty of the School of Engineering and Applied Science consists of:

(A) one member of the Academic Senate to represent each other department in which courses are accepted in satisfaction of specific requirements in the School of Engineering and Applied Science, to be chosen annually by the Dean of the School;

(B) one member of the Academic Senate to represent the College or School of Engineering on each of the other campuses of the University, to be chosen by the College or School concerned.

Bylaw 168 Faculty of the School of Law.

Membership in the School of Law is defined by Bylaw 50(A).

Bylaw 170 Faculty of the Graduate School of Library and Information Science

[Rescinded 23 May 95]

Bylaw 172 Faculty of the Anderson Graduate School of Management.

Membership in the Anderson Graduate School of Management is specified by Bylaw 50(A). [Am 23 May 1995]

Bylaw 174 Faculty of the School of Medicine.

Membership in the Faculty of the School of Medicine is defined by Divisional Bylaw 50(A)(1) through (4).

Bylaw 175 Faculty of the Herb Alpert School of Music.

Membership in the Faculty of the Herb Alpert School of Music is defined by Divisional Bylaw 50(A). [En 26 May 2016]

Bylaw 176 Faculty of the School of Nursing.

Membership in the School of Nursing is specified by Bylaw 50(A). [Am 23 May 1995]

Bylaw 178 Faculty of the School of Public Health.

Membership in the School of Public Health is defined by Bylaw 50(A)(1) through (4).

Bylaw 179 School of Public Affairs.

Membership in the Faculty of Public Policy, Social Research, and Urban Planning is defined by Division Bylaws 50(A). [En 23 May 1995; Approved 16 Nov 2007]

Bylaw 180 Faculty of the School of Social Welfare [Rescinded]

[Rescinded 23 May 1995]

Bylaw 181 Faculty of the School of the Arts [Rescinded]

[Rescinded 23 May 1995]

Bylaw 182 Faculty of the College of Fine Arts [Rescinded]

[Rescinded 11 Jun 1991]

Bylaw 183 Faculty of the School of Theater, Film and Television.

Membership in the Faculty of the School of Theater, Film and Television is defined by Divisional Bylaw 50(A). [En 11 Jun 1991]

Section 2: Academic Colleges

Bylaw 184. Faculty of the College of Letters and Science

Membership in the Faculty of the College of Letters and Science is defined by Divisional Bylaw 50(A). [Am 23 May 1995]

Chapter VII: Council of Faculty Chairs

[En 23 May 95]

Bylaw 190

The elected chairs of the Faculty of each Professional School and Academic College shall constitute the Council of Faculty Chairs. The Divisional Senate Chair and Vice Chair will be ex officio members of the Council.

(A) The Divisional Senate Chair will, at least three times each academic year, convene and preside over the Council of Faculty Chairs.

(B) The Council will advise the Divisional Senate Chair regarding matters relevant to various Faculties.

Bylaw Appendices

Appendix I - Legislative Assembly

Senate Members	Number of Representatives
1-30	1
31-50	2
51-70	3
71-90	4
91-110	5
111-130	6
131-150	7
151-170	8
171-190	9
191-210	10
211-230	11
231-250	12
251-270	13
271-290	14
291-310	15
311-330	16
331-350	17
351-370	18
371-390	19
391-410	20
411-430	21
431-450	22
451-470	23
471-490	24

Appendix II - Bylaws of Colleges and Schools

School of Arts and Architecture

Part I. Functions

     (A) The Faculty of the School of the Arts and Architecture shall conduct the government of the School in accordance with the rules of the Academic Senate of the University of California, the Standing Orders of the Regents and subject to the rules and coordinating powers of the Graduate Council respecting graduate study and higher degrees.

     (B) Membership of the Faculty is defined by Division Bylaws 50(A, B, C, and D.) [Am 26 May 2016]

Part II. Chair of the Faculty

     (A) The Chair of the Faculty will be elected in the spring every two years according to procedures prescribed in Divisional Bylaw 150. This person will serve on the Faculty Executive Committee (FEC) for three years, first year as Chair-Elect and the following two years as Chair of the FEC. In the interest of shared governance, all effort will be made to rotate the position of Chair among the SOAA departments. No department’s members may hold the Chair of the Faculty for more than one consecutive term unless there are extenuating circumstances. [Am 26 May 2016]

Part III. Meetings of the Entire Faculty

     (A) Meetings of the entire Academic Senate Faculty of the School (as defined in Senate Bylaw 50) may be called by the Chair of the Faculty or at the written request of 20% of the Faculty of the School. The minutes of the meeting will be available 14 days after the meeting is held.

     (B) In all instances except those meetings specifically called by the Dean, the Chair of the Faculty shall preside.

     (C) A quorum shall be 35% of the Faculty to conduct official business at meetings of the entire Faculty. [Am 26 May 2016]

Part IV. Faculty Executive Committee (FEC)

[Am 21 May 20]

     (A) The Chair of the Faculty shall be the chair of the Faculty Executive Committee (FEC). In the absence of the Chair, the Chair-Elect shall serve as Chair, or in the absence of both, an FEC member shall be designated by the Chair or Chair-Elect to lead the meeting.

     (B) Membership

          (1) Faculty members. Each department in the School shall be represented by two faculty members. Members will be elected by their respective faculties according to Division Bylaw 150. Elections will be held in the spring quarter for the following academic year. Members shall hold office for a period of two years, beginning September 1st and ending August 31. Department representatives shall be elected in alternating years to ensure continuity. Equitable distribution of labor among ladder faculty should be considered by departments in the nomination or election process of FEC members in order to facilitate the full and active participation of all faculty in School governance. This includes faculty at all ladder ranks within the respective departments.

          (2) Ex-Officio Members. The Dean and the Associate Dean(s) of the School shall be ex-officio members of the Faculty Executive Committee; their attendance at meetings is without vote and not part of the quorum.

          (3) Student Members. One student from each department shall participate as a non-voting member. Student members shall be elected or appointed by the students of the department. Student members shall be excluded from meetings, or portions of meetings, when personnel actions are considered.

          (4) Visitors. Visitors may attend the FEC meeting and hold the floor at the invitation of the Chair or by majority vote of those attending the meeting.

     (C) Meetings of the Faculty Executive Committee (FEC)

          (1) Meetings will be called at least twice each quarter or as necessary. The notice of meeting will be announced at least 5 working days before the meeting is scheduled and minutes of the meeting shall be available for review to committee members within 30 days of meeting. Minutes will be distributed electronically within 30 days of the meeting.

          (2) A quorum shall consist of a majority of faculty members of the FEC. If a member cannot attend the meeting, a departmental substitute (with vote) may be permitted to attend, subject to the approval of the FEC Chair or by majority vote of the elected FEC members attending that meeting.

          (3) Items requiring FEC approval shall be passed by a majority of those attending and eligible to vote.

     (D) General function of the Faculty Executive Committee (FEC)

          (1) The FEC does not administer Departmental affairs nor is it intended to replace Departmental Chairs, who continue to have the responsibility for administration of departmental budgets, academic and non-academic personnel, curriculum, and the management of day-to-day affairs. Whereas Departmental Chairs will be concerned with departmental interests, the Faculty Executive Committee will take a school-wide perspective.

     (E) Duties of the Faculty Executive Committee (FEC)

          (1) Provide general oversight of the academic programs in the School and bring before the School’s faculty any recommendation it deems advisable.

          (2) Review and approve the academic requirements for the School of the Arts and Architecture set forth in Part II of the Regulations of the Division, UCLA Academic Senate Manual.

          (3) Approve School-wide requirements for writing, foreign language, quantitative reasoning, diversity, general education and others as applicable.

          (4) Review and approve requirements for majors (departmental and interdepartmental) and minors (departmental and free-standing), honors programs, capstone requirements, and any other graduation requirement specified by the faculty.

          (5) Review and approve all new courses or all changes in course descriptions, prerequisites, and grading. If these actions are deemed to be routine and noncontroversial, the FEC Chair or the FEC Chair’s designee may approve them. [Am 21 May 2020]

          (6) Review and approve proposals for new departments, Centers for Interdisciplinary Instruction, and interdepartmental programs that directly impact the educational and research programs of the School.

          (7) Advise the Dean on the School’s priorities, allocation of educational and research resources, utilization of campus building space and facilities, budget and long-term planning issues.

          (8) Appoint and, when appropriate, carry out recommendations made by ad hoc committees created to review specific issues. At least one FEC member should be appointed to each such committee, and when appropriate, at least one student shall be appointed.

          (9) Consult and advise on policy and relation to UCLA public arts organizations, programming, and initiatives.

Part V. The Departments

[En 26 May 2016]

     (A) Each Department shall be responsible for the following matters:

          (1) The recruitment, supervision, and evaluation of departmental academic personnel.

          (2) The development of departmental curricula and the administration of its degree programs.

          (3) The admission and matriculation of departmental students in accordance with University rules and regulations.

          (4) The proper functioning of a grievance procedure for both Department personnel and students.

          (5) Elections of a Senate faculty representative and a student representative to the School FEC annually.

     (B) Each Department Chair will be responsible for the following departmental matters:

          (1) The proper administration of the budget according to the allocations and categories decided by the Dean in consultation with the Chair.

          (2) The periodic review and update of departmental Bylaws.

          (3) The staffing and supervision of the departmental curricula.

          (4) The recruitment, supervision, and evaluation of non-academic personnel in consultation with the Director of Academic Personnel.

          (5) The recruitment, supervision, and evaluation of non-ladder academic personnel.

Part VI. The Dean

[En 26 May 2016]

     (A) The Dean’s Duties. The Dean is responsible for the overall administration of the school, including (but not limited to):

          (1) Allocation of resources to the departments.

          (2) Administration of applicable system-wide and local rules and regulations.

          (3) Oversight of the admission and matriculation of students in the departments in ensure these processes are in accordance with University rules and regulations.

          (4) Maintenance of proper grievance procedures for students and staff.

          (5) Recommend the appointment of a new departmental chair after comprehensive consultation with the faculty.

     (B) Enfranchisement. The Dean of the School shall submit to the Faculty at the beginning of each year the names of all members of the Senate Faculty. Consistent with Standing Order 105, Senate Bylaw 55 and Legislative Rulings 5.67, 5.75B and 12.75, all Senate members of the School, including Emeriti, have the right to vote on substantial matters that concern the faculty of the School.

     (C) Any change in the allocation of FTE among departments or programs that would lead to a de facto disestablishment of a department will require a vote of the entire School of Arts and Architecture Faculty and an Academic Senate Appendix V action.

     (D) The Dean’s Cabinet. The Chair of the Faculty will serve on the Dean’s Cabinet, which is also comprised of the Chair of each department and the Director of each Public Unit (the Hammer Museum, the Fowler Museum, and the Center for the Art of Performance). The Public Unit representatives will not have voting rights on academic affairs. The advice and duties of the Dean’s Cabinet shall not interfere with the duties of the FEC as outlined under IV. E above.

Part VII. Implementation and Amendment of the Bylaws

These Bylaws of the School of the Arts and Architecture may be amended by a 2/3 majority of the Faculty voting by electronic ballot, provided notice shall have been given 14 days prior to the electronic voting deadline. [Am 26 May 2016]

Adopted: April 1995

Revised: July 1, 1995

Revised: May 17, 1996

Revised: April 1998

Revised: May 26, 2016. These Bylaws were revised by a two-thirds vote conducted by secret ballot according to procedures set forth in UC Senate Bylaw 95. The vote was 30 approve, 1 dissent, 1 abstain,1 disqualified (ballot return instructions not met)and was certified on May 4, 2016.

School of Dentistry

[Am 7 March 2024]

Approved by Faculty February 8, 1984
Amended by Faculty July 9, 1986, December 11, 1988, April 1, 1997, June 3, 1998
September 17, 1998, December 3, 2003, March 4, 2013, May 14, 2015
Amended by Faculty and Approved on December 9, 2016 by majority in a secret ballot (34 yes, 1 no, 2 abstain and 10 did not vote)
Amended by Faculty and Approved on September 21, 2017 by 2/3 majority vote (33 yes and 14 did not vote)
Amended and approved on July 10, 2020 by a 2/3 majority vote of the senate faculty (31 yes, 4 no, 1 abstain, and 6 did not vote)
Amended and approved on January 29, 2021 by a 2/3 majority vote of the senate faculty (34 yes, 2 no, 0 abstain, and 7 did not vote)

Part I. Function

The function of the Faculty of the UCLA School of Dentistry is to participate in shared governance of the School of Dentistry as defined by the Standing Orders of the Regents of the University of California and in concert with applicable rules and bylaws of the Academic Senate of the University and its Los Angeles Division. Specific powers and responsibilities reserved for the Faculty include but are not necessarily limited to:
     (a) The authorization and supervision of all courses and curricula offered in pursuit of the degree of Doctor of Dental Surgery, the degree of Master of Science and the degree of Doctor of Philosophy in Oral Biology, the various clinical specialty and certificate programs offered by the School of Dentistry.
     (b) The establishment of policies for the admission of candidates for the degree of Doctor of Dental Surgery, the degree of Master of Science and the degree of Doctor of Philosophy in Oral Biology, the various clinical specialty and certificate programs offered by the School of Dentistry.
     (c) The determination of whether students and trainees are making satisfactory progress in their studies and remedies for students who are not progressing satisfactorily.
     (d) The authority to investigate and make recommendations concerning the allocation of educational and budgetary resources, academic priorities, and the planning and budgetary process within the School of Dentistry. These recommendations may be made to the Dean, to the Los Angeles Division, and/or to the Chancellor.
     (e) As delegated through UC Regents Bylaw 40.1., for all matters except D.D.S. program curriculum and the various clinical specialty and certificate programs curricula, the Faculty is subject to the UCLA and UC Academic Senate, including the authority of the Graduate Council and the Coordinating Committee on Graduate Affairs.”

Part II. Faculty

A. Membership
Membership in the Faculty of the SOD is defined by Regent Standing Order 105.1(a) and Division Bylaw 50 (A)(1-4).

     1. Senate Faculty
     Academic Senate Faculty in the UCLA School of Dentistry includes the following titles: (1) Regular Series; (2) Professor in Clinical X Series; (3) In Residence Series; and (4) Emeriti.

     2. Non-Senate Faculty
     In addition to the Academic Senate titles, the UCLA School of Dentistry faculty also include members in the following Non-Senate Faculty titles: (1) Adjunct Series, (2) Health Science (“HS”) Clinical Series, and (3) Clinical Professor Series/Volunteer Clinical Professor Series.

B. Voting Rights
     1. Voting Rights on Non-Personnel Actions (Substantial Department Questions)
     In accordance with System-wide Bylaw 55.A, members of the following academic Senate series: Regular Series; Professor in Clinical X Series; In Residence Series; and Recalled Emeriti, have the voting right on all non-personnel “substantial department questions” including matters pertaining to the curriculum and student admission.

     Non-Senate faculty with 100% appointment in the Adjunct and HS Clinical Series have been extended advisory voting rights on all non-personnel matters including matters pertaining to the curriculum and student admission. The advisory votes will be recorded and reported separately from the votes of the Academic Senate faculty. The advisory votes will not count towards a majority. [Approved by a 2/3 vote of the Academic Senate faculty 07/10/2020 30 yes; 5 no; 1 abstain; 6 not voting]

     The Clinical Professor Series/Volunteer Series faculty do not have any voting rights.

2. Voting Rights on Academic Personnel Actions
     2.1. Extensions of Academic Personnel Voting Rights
          a) Extensions to Senate Series
          In Residence Series. On May 14, 2015, by more than two-thirds majority of all faculty voting in a secret ballot (24 yes, 0 no, 0 abstain, 11 did not vote), the tenured Associate and Full Professors in the Regular Series extended voting rights on all academic personnel actions to the Associate and Full Professors in In-Residence Series.

          Clinical X Series. On May 14, 2015, by a two-thirds majority of all faculty voting in a secret ballot (24 yes, 0 no, 0 abstain, 11 did not vote), the tenured Associate and Full Professors in the Regular Series extended voting rights on all academic personnel actions to the Associate and Full Professors in the Clinical X Series.

          b) Extensions to Non-Senate Series
          The faculty with 100% appointment in the Adjunct or HS Clinical Series have been extended voting rights as set forth below.

          On November 15, 2016, by a two-thirds majority vote of all faculty voting in a secret ballot (28 yes, 8 no, 1 abstain, 10 did not vote), the Senate Full, Associate, and Assistant Professors extended the right to an advisory vote on all personnel actions to Non-Senate faculty with 100% appointments in the Adjunct and HS Clinical Series in an equivalent or higher rank.

     2.2. Academic Personnel Voting Rights by Type of Action
          a) New Departmental Appointments Conferring Academic Senate Membership Full, and Associate Professors have the right to vote on appointments that confer membership in the Academic Senate.

          b) Promotions to Full Professor
          Full Professors have the right to vote on promotions to Full Professor.

          c) Promotions to Associate Professor
          Full, and Associate Professors have the right to vote on promotions to Associate Professor.

          d) Non-Reappointments/Terminations of Assistant Titles
          Full and Associate Professors have the right to vote on non-reappointments/termination of Assistant titles.

          e) Merit Actions
          Full and Associate Professors have the same rights to vote on all merit actions that are put forward for a vote of the whole faculty as described in Part VI, Section B (6) including Assistant Merits and 4th year appraisals as with promotions.

          f) Five-Year Reviews of Academic Senate Faculty
          Recommended outcomes for five-year reviews of Academic Senate faculty are the responsibility of the Appointments, Promotions, and Appraisal (APA) Committee, which shall transmit its recommendations to the Dean. Five-year reviews are not subject to a general faculty vote.

          g) Joint and Split Appointments
          Joint Appointments without a waiver for personnel actions and all Split Appointments follow the same review and voting procedures for other faculty members of the same rank. Joint and Split Appointments vote on all other non‐personnel substantial department questions (CALL, Appendix 15).

     2.3. Non-Senate
     All academic personnel actions for non-Senate Adjunct and Health Sciences faculty will be handled by the same process as those for Senate faculty.

     Lecturers and Volunteer Series appointments, reviews, and advancements will be reviewed by the Merits and Lectureship Appointments (MILA) Committee.

Part III. Officers

The Officers of the Faculty Executive Committee shall consist of a Chair and a Chair-Elect. The Chair- Elect shall be nominated from and elected through a secret ballot vote by the Senate faculty. The Chair – Elect shall serve a four-year term, the first 2 years as the Chair-Elect, and the following 2 years as the Chair.

In the event the Chair declines or becomes unable to continue service, the Chair-Elect will assume the office of Chair, and an election will be held within four weeks to elect a new Chair-Elect. Both the Chair and Chair-Elect will serve the remainder of the term and continue in their positions for an additional year.

In the event the Chair-elect declines or becomes unable to continue service, an election will be held within four weeks to elect a new Chair-Elect, who will automatically assume the position of Chair at the completion of the term.

Part IV. Meetings of the Faculty

A. The Faculty shall meet at least once quarterly after a call by the Chair with a minimum of one week's notice prior to each meeting. The Faculty may meet at other times with at least two instructional days' notice:
     1. After a call to meeting by the Chair.
     2. After delivery of a written request for a meeting to the Chair. The request must be:
          i. Signed by at least one fourth of the voting members of the Faculty.
          ii. Acted on within 48 hours by the scheduling of a meeting to take place within five calendar days from receipt of the request.

B. The Chair of the Faculty will preside at all Faculty meetings. In the absence of the Chair, the Chair- Elect will preside at Faculty meetings.

C. The agenda of the regular quarterly meetings shall include the following order:
     1. Consideration of the Minutes of the preceding Faculty meeting.
     2. Announcements by the President of the University of California.
     3. Announcements by the Chancellor of the UCLA campus.
     4. Announcements by the Dean of the School of Dentistry and/or his/her designees.
     5. Announcements by the Chair of the Faculty.
     6. Report of the Faculty Executive Committee.
     7. Reports of the Standing Committees.
     8. Reports of Special Committees.
     9. Petitions of Students.
     10. Unfinished Business.
     11. New Business.

The order of the agenda of Faculty meetings may be altered by vote of two-thirds of the voting faculty present at the meeting.

Alice’s Sturgis’ “The Standard Code of Parliamentary Procedure,” shall govern Faculty meetings in all instances not covered by the Bylaws.

D. Actions or measures considered at a meeting of the Faculty must be submitted to a mail ballot when:
     1. Requested by 25% of the voting members present at a meeting of the Faculty.
     2. Requested in writing by 25 faculty members within ten calendar days after distribution of the minutes of the meeting at which the action was taken or the measure considered.

Part V. Quorum

A quorum shall consist of one-third of the full-time voting faculty in the School of Dentistry.

Part VI. Committees

The Dean or his/her designee is an "ex officio" member of all committees without a vote except as herein designated.

A. Faculty Executive Committee (FEC)
     1. Membership
          i. The Chair of the Faculty and the Chair-Elect. The Chair serves for four years, two years as the Chair-Elect and two years as the Chair.
          ii. Six Senate faculty members shall be elected by the Senate faculty. The term of elected members shall be three years, except for the Chair who serves for four years, two years as the Chair-Elect and two years as the Chair. All members shall be eligible for reelection to one immediately succeeding term on the Committee except the Chair. Elections shall be ordered to ensure that at least one faculty member from Oral and Systemic Health Sciences, one from Regenerative and Reconstructive Sciences, one from Diagnostic & Surgical Sciences, and one from Preventive & Restorative Sciences serve concurrently as FEC members. In addition, one member will be elected from each of the following two pairings: 1) Oral and Systemic Health Sciences/ Preventive & Restorative Sciences and 2) Diagnostic & Surgical Sciences/ Regenerative and Reconstructive Sciences. The pairings are based on the number of Senate faculty in each Division and may be adjusted in the future based on restructuring and growth to ensure equitable representation.
          iii. A representative from the School of Medicine who is involved in the SOD teaching program will be invited by the FEC.
          iv. The Dean of the School of Dentistry, or the Dean’s representative shall serve as a non- voting "ex officio” member.
          v. Two faculty members with a full-time appointment in the HS Clinical Series or Adjunct Series shall be elected by the Senate faculty to serve a three-year term. These members will have advisory votes and they do not count towards quorum.

     2. Duties
          i. Advise the Dean and Faculty on matters concerning the school's policies, programs, and budget.
          ii. Consider matters of general concern to the Faculty with respect to matters delegated to it by the Faculty in the Bylaws or by subsequent action.
          iii. Receive reports from the Standing Committees of the Faculty.
          iv. Appoint the Standing Committees of the Faculty established by these Bylaws.
          v. Have general jurisdiction over the curricula and conduct of instruction and requirements for degrees as provided in Division Bylaw 50(D)(5).
          vi. Implement rules and regulations prescribed by the Faculty.
          vii. Report to the Faculty at least quarterly.

     3. Meetings
     The FEC shall meet at the call of the Chair, or at the written request of a majority of its membership and at least once during each quarter.

     4. Quorum
     A quorum of the FEC shall consist of a majority of the elected Senate members.

B. Standing Committees of the Faculty
All Faculty Committees have the right to meet in executive session without their non-voting ex- officio members.

     1. Appointment and Tenure of Standing Committees
          i. The Chairs and the members of the Standing Committees established herein shall be appointed by the FEC.
          ii. When possible, the Standing Committee Chairs will be selected from faculty with a minimum of one year of service in that committee.
          iii. All Standing Committees of the faculty with the exception of the FEC will be appointed each year prior to July 1, to serve three-year terms with the exception of the Student Performance committee which shall be a 4-year term. Approximately one-third of the membership will be replaced each year to foster continuity of the membership. As necessary, the FEC may replace committee members during the course of the term to ensure a functioning committee.
          iv. Each Standing Committee may appoint such subcommittees as it deems necessary to conduct its business.

     2. Admissions Committee
     This committee shall consist of five (5) faculty members from the School of Dentistry, including at least three Senate faculty, plus two Senate faculty members from departments other than Dentistry. The FEC will select the Committee Chair. This Committee will oversee all admissions policies for the School.

          a) D.D.S. Admissions Subcommittee
          The full Admissions Committee plus one predoctoral student each from the 3rd year and 4th year classes and one Alumnae/i Representative (who will serve as members with an advisory vote) will make up the Predoctoral Admissions Committee along with the Associate Dean of Student Services, who also shall be an ex officio member without the right to vote.

          The responsibility of this committee is to select students for admission to the predoctoral program.

          b) Professional Program for International Dentists (PPID) Subcommittee
          This subcommittee, consisting of four members of the faculty, will report to the Admissions Committee. The responsibility of this committee is to select international students for admission with advanced standing to the predoctoral program.

     3. Curriculum Committee
     This committee shall consist of eight (8) faculty members of the School of Dentistry, including at least five Senate faculty, and one Senate member from the School of Medicine. In addition, there shall be the following ex officio members without the right to vote: Associate Dean of Academic Affairs, Associate Dean for Community-Based Clinical Education, Alumni Representative, and one predoctoral student from each class.

     The responsibility of this committee consists of evaluating teaching programs for the D.D.S. degree program, including the PPID, and their educational objectives and of recommending to the FEC changes in the curriculum. All major curriculum changes must be approved by the full Senate faculty.

     4. Student Performance Committee
     The committee shall be composed of nine (9) faculty members of the School of Dentistry, including at least seven Senate faculty. In addition, there shall be the following ex officio members without the right to vote: Associate Dean of Student Services, Associate Dean of Clinical Affairs. As needed, the committee will seek testimony from the students in the predoctoral program.

     This committee shall consider academic performance of all students pursuing a D.D.S. degree. The responsibilities of this committee shall include the review of student performance and recommendations of those students to be graduated, graduated with honors, placed on probation, promoted, dismissed, and readmitted.

     5. Appointments, Promotions, and Appraisals (APA)
     The committee shall be composed of nine (9) faculty members of the Academic Senate at the minimum rank of Associate Professor. The FEC shall appoint three (3) faculty to the committee each year to serve a three-year term.

     The responsibilities of this committee shall include the pre-review and recommendations to the faculty of all professorial appointments, promotions, fourth year appraisals (including appraisals with a concurrent merit) of Assistant Professors, Professor Step VI merit increase reviews, and advancements to Professor Initial Above Scale. The responsibilities of the committee also include Five Year Reviews where its recommendation shall be advisory only to the Dean and not to the general faculty. For reviews other than Five Year Reviews, the voting results of the APA committee shall also be advisory only but will be transmitted to the faculty at the School of Dentistry Faculty Open Meeting to be followed by general faculty voting.

     6. Merit Increase and Lecturer Appointments (MILA)
     The committee shall be composed of nine (9) faculty members of the Academic Senate at the minimum rank of Associate Professor. The FEC shall appoint three (3) faculty to the committee each year to serve a three-year term.

     The responsibilities of this committee shall include the pre-review and recommendation directly to the Dean of all normal on-time and deferred professorial merit increases, including those to Professor Further Above Scale but excluding merits to Professor Step VI. The committee shall also review all Lecturer and Volunteer Series appointments, reviews, and advancements where its recommendations shall be advisory directly to the Dean. For all professorial accelerated merit increases and any regular merit increases which the majority of the MILA committee membership decides the input of the whole faculty is needed, the MILA report and vote result shall not be transmitted directly to the Dean, but will be transmitted to the faculty at a School of Dentistry Faculty Open Meeting to be followed by general faculty voting and Departmental Summary.

     7. Postgraduate Certificate and Residency Program Committee
     This committee shall report to the FEC. The committee will consist of the program director from each of the postgraduate certificate and residency programs of the school of dentistry, including CODA accredited and non-CODA accredited programs, Advanced Clinical Training programs, and Preceptor programs. Up to three Senate advisory members will be appointed by the FEC. The term of the members shall be one year.

          1. Duties
               i. Oversee curriculum, admissions, postgraduate student conduct and grievances, and other issues and policies pertaining to postgraduate education.
               ii. Recommend to the FEC and the faculty uniform admission policies for these programs.
               iii. Evaluate curriculum and their educational objectives and recommend to the FEC and the faculty changes in curriculum.
               iv. Recommend to the FEC and the faculty revisions to postgraduate student conduct and grievance policies. Review of postgraduate students and recommendations of those students to be graduated, graduated with honors, placed on probation, promoted, dismissed, and readmitted.

     The Associate Dean of Clinical Affairs, the Associate Dean of Academic Affairs, the Associate Dean of Student Services, the Assistant Dean of Administration and External Relations, and the Director of the UCLA Dental Specialty and PhD Program shall be ex officio members without the right to vote.

C. Dentistry School Compensation Plan (DSCP) Advisory Committee
This committee shall serve as the APM-670 Advisory Committee. In compliance with APM-670, at least half of the voting members shall be elected by Plan members. In keeping with the May 30, 2017 decision by the faculty of the School of Dentistry, all voting members shall be elected.

The committee shall be composed of five (5) senate and non-senate voting Plan participants in good standing. All voting members of the Committee must have a faculty appointment. The term of elected members shall be three years. All members shall be eligible for reelection to one immediately succeeding term. The committee shall elect their own chair. In addition, there shall be the following ex officio members without the right to vote: Senior Associate Dean, Assistant Dean of Finance, and the Director of Academic Personnel.

If more than three nominations are received for any position, a preliminary vote will be taken of the respective group, and the three nominees receiving the most votes will be placed on the ballot.

Part VII. Amendment to the Bylaws

Proposals to amend the Bylaws may be raised at any regular or special meeting of the faculty (as long as quorum is met), provided that written notice of the amendment has been sent to each member of the faculty at least five (5) days of instruction before the meeting at which the amendment is to be moved.

Amendment of the Bylaws must be approved through a secret ballot process and by two-thirds of the ballots returned.

No amendment inconsistent with legislation of the Academic Senate shall be made.

School of Education & Information Studies

[Am 25 May 2011; Am 21 May 20]

Part I. Functions

     (A) The Faculty of the School of Education & Information Studies, as defined and empowered by Bylaw 50, shall conduct the academic governance of the School. Such governance shall be subject to the rules and coordinating powers of the Graduate Council.

Part II. Membership

     (A) Membership in the Faculty of the School of Education & Information Studies is defined in Divisional Bylaws 50(A) and 164.

     (B)Voting eligibility in the Faculty and on committees shall be as prescribed in Bylaw 50(B) and in UC Bylaw 35.

Part III. Officers

     (A) The Officers of the Faculty are the Chair and Chair‑Elect of the Faculty.

          (1) The Faculty Chair‑Elect shall be elected from among the voting members of the Faculty of the School for a one‑year term and automatically and successively shall become the Faculty Chair. The Faculty Chair‑Elect shall be determined by simple majority of those Education and Information Studies Faculty voting for the Faculty Chair‑Elect. The Faculty Chair-Elect’s responsibilities shall include coordinating the recording of minutes at Executive Committee and at All Academic Personnel meetings, and assuring that approved minutes are added to the archives. The Faculty Chair-Elect shall substitute for the Faculty Chair in the Faculty Chair’s absence.

          (2) The Faculty Chair shall serve for a one‑year term. The Faculty Chair’s responsibilities shall include setting agendas for and chairing All Academic Personnel and Executive Committee meetings and representing the School in meetings of the Academic Senate Council of Faculty Chairs.

          (3) Terms of service ordinarily shall begin September 1 and end August 31.

          (4) Should the position of Faculty Chair become vacant, the Faculty Chair‑Elect shall assume the position immediately.

          (5) Should the position of Faculty Chair-Elect of the Faculty become vacant on or before December 31, then a new election shall be called immediately and the newly elected Faculty Chair-Elect shall assume the position immediately, filling the remainder of the Faculty Chair-Elect term. If the vacancy occurs between January 1 and the annual Spring Quarter elections, the position shall be left unfilled, unless the majority of Executive Committee members attending vote to fill the position immediately. If the position is left vacant, the individual elected in the annual election shall assume the position immediately, not on September 1.

Part IV. All Academic Personnel Meetings

     (A) All Academic Personnel meetings shall be held at least once a quarter during the three quarters of the academic year, unless the Faculty Chair and the Executive Committee determine that such meeting is not needed.

     (B) The Faculty Chair, in consultation with the Dean, sets All Academic Personnel meeting agendas and chairs the meetings. The agenda shall be distributed one week in advance of the All Academic Personnel meeting.

     (C) The Faculty Chair is required to call an All Academic Personnel meeting at the written request of any 10 members of the Faculty as defined by Bylaw 50 (B), and such meeting shall be called within 10 instructional days after receipt of the request.

     (D) Personnel with academic titles and the two departmental student representatives (or alternates) to the Executive Committee shall be invited to attend All Academic Personnel meetings.

     (E) By invitation of the Faculty Chair, GSE&IS students other than the representatives (or alternates)to the Executive Committee and non-academic staff may attend All Academic Personnel meetings.

     (F) At the Faculty Chair’s discretion, an executive session of the Faculty may be called. Only members of the Faculty as designated by Bylaw 50(B) shall be privileged to attend.

     (G)One-third of the voting members of the Faculty shall constitute a quorum. Voting members who are on leave or on sabbatical are not included in the quorum count, but they are eligible to vote.

     (H)Voting is by secret ballot only when requested by a voting member.

Part V. Committees

13. Executive Committee

     (A) Chair. The Executive Committee shall be chaired by the Faculty Chair.

     (B) Membership. The Executive Committee shall consist of:

          (1) the elected Faculty Chair and Faculty Chair-Elect;

          (2) three Education Faculty elected by Department of Education Faculty;

          (3) two Information Studies Faculty elected by Department of Information Studies Faculty;

          (4) two Faculty members elected at large;

          (5) two professional faculty members (one from each department). The professional faculty representatives will be nominated by and voted on by the professional faculty in each department, without vote.

          (6) Dean, ex officio, without vote;

          (7) Associate Dean(s), ex officio, without vote;

          (8) Education and Information Studies Department Chairs, ex officio, without vote, and

          (9) two student representatives. Students in each department separately shall themselves determine the appropriate mechanism to designate a representative and an alternate to serve for the entire year and so inform the Faculty Chair. For each department, the designated student representative or alternate, but not both, shall attend Executive Committee meetings, without vote.

     (C) Elections. Balloted elections shall take place annually in Spring Quarter with those elected taking office on September 1. Faculty Executive Committee members elected by their department or at-large (2, 3, and 4 above)shall hold two-year terms with staggered elections. In the event that more than one position (2, 3, or 4 above)is open in the same election, in the balloting for these positions each Faculty member in the relevant voting unit shall be able to cast one and only one vote for any one candidate. Vacancies in these positions shall be handled in the same manner as vacancies for the Faculty Chair-Elect (III.4.e above) .

     (D) Meetings. Executive Committee Meetings shall be called once a month October through May or as determined necessary by the Faculty Chair or a majority of the voting members of the Executive Committee. The Faculty Chair, in consultation with the Dean, shall set the agenda. Agendas for each Executive Committee meeting shall be sent by email to all Faculty at least one week before the scheduled meeting. Any attachments may be obtained by request from the responsible staff person, if they were not included with the email. Any faculty member may attend any Executive Committee meeting and always has privilege of the floor. Minutes of the meetings shall be approved by the Executive Committee and distributed to all Faculty of the School, and retained by the Assistant to the Dean in the School’s archives.

     (E) Quorum. A simple majority of voting members shall constitute a quorum.

     (F) Duties.

          (1) Provide general oversight of the welfare of the students, faculty, and staff of the School, and bring before the faculty any recommendations that the Executive Committee may deem advisable;

         (2) Advise the Dean on academic policies of the School;

          (3) Advise the Dean on long‑range planning and future direction of the School;

          (4) Advise the Dean on budget considerations;

          (5) Advise the Dean on the allocation of ladder Faculty positions to departments and programs;

          (6) Review proposed University policies and advise the Faculty Chair and/or Dean on GSE&IS’s response;

          (7) Advise the Dean on policy and external relations with public and private organizations in the fields of education and information studies; and

          (8) Establish ad hoc committees as may be deemed necessary to the functioning of the Executive Committee or as requested by vote of the Faculty at an All Academic Personnel meeting. Such ad hoc committees shall be appointed and charged by the Faculty Chair in consultation with the Executive Committee. Such committees shall make reports to the Executive Committee, as requested.

     (G) Voting. Voting is by secret ballot only when requested by a voting member.

          (1) Professional faculty are non-tenure track faculty who participate in the core work of the department (titles include adjunct professors, lecturers, librarians, academic administrators, for example). Ideal candidates would have a sustained commitment to the department, know about the various aspects of work of professional faculty in the department, engage in teaching and be substantively engaged in the department. The department chairs will identify all eligible professional faculty annually.

Part VI. Suspension of Rules

14. At All Academic Personnel meetings, rules may be suspended by majority vote of the Faculty attending. At Executive Committee meetings, rules may be suspended by majority vote of the Executive Committee Faculty members attending. In both cases, suspension of the rules cannot occur if at least 30% of those present and eligible to vote actually vote against the proposed suspension.

Part VII. Amendment of Bylaws

15. The Bylaws may be added to, amended, or repealed at any regular or special All Academic Personnel meeting by a simple majority, provided that written notice of amendment shall have been sent to each member of the faculty at least five instructional days previous to the meeting at which the amendment is to be moved. No amendment shall be made that is inconsistent with legislation of the Academic Senate. A waiting period of 30 calendar days shall be in effect upon the approval of any amendment.

Approved by Faculty 8/1/2000; Approved by R&J 10/2/2000; Approved by LgA 11/14/2000

School of Engineering and Applied Science

Part I. Functions

1. The Faculty of the School of Engineering and Applied Science shall conduct the government of the School of Engineering and Applied Science in accordance with all applicable rules of the Academic Senate of the University of California.

Part II. Membership

2. Membership in the Faculty of the School of Engineering and Applied Science is defined by Divisional Bylaws 50(A) and 166.

Part III. Officers

3. The officers of the Faculty shall consist of a Chair and Vice Chair/Secretary. The Chair shall be elected by the Faculty for a two-year term and shall be Chair of the School of Engineering and Applied Science Executive Committee. The Chair cannot serve more than two consecutive terms. The Vice Chair/Secretary shall be elected annually by the School of Engineering and Applied Science Executive Committee from its faculty membership. If the Chair is unable or unwilling to complete a term of office the Faculty shall elect a new Chair to serve the remaining portion of the term. The Vice Chair/Secretary shall serve as Acting Chair whenever the Chair is absent.

4. Administrative officers of the School of Engineering and Applied Science cannot serve as officers of the Faculty.

Part IV. Elections

5. The term of office of the Chair of the faculty shall commence on July 1 and end on June 30. Election of the Chair shall be concluded prior to July 1 preceding the term of office. The Vice Chair/Secretary of the Faculty shall have the responsibility for conducting the election for the Chair and for the faculty representatives to the Executive Committee. Ballots shall be counted in the presence of the Chair and the Vice Chair/Secretary.

Part V. Meetings of the Faculty

6. The Faculty shall meet at least once annually after a call by the Chair with a minimum of one week's notice prior to the meeting. The agenda of regular meetings shall include the following:

     (A) Consideration of the Minutes of the preceding Faculty meeting;

     (B) Announcements by the President of the University of California;

     (C) Announcements by the Chancellor of UCLA;

     (D) Announcements by the Dean of the School of Engineering and Applied Science;

     (E) Announcements by the Chair of the Faculty;

     (F) Report of the School of Engineering and Applied Science Executive Committee;

     (G) Reports of Standing Committees;

     (H) Reports of Special Committees;

     (I) Petitions of students;

     (J) Unfinished business;

     (K) New business.

7. Special meetings of the Faculty may be held at other times with at least three instructional days’ notice:

     (A) After a call to meeting by the Chair, or

     (B) After delivery of a written request for a meeting to the Chair.

          (1) The request must be signed by at least 10 voting members of the Faculty and the meeting must be scheduled to take place within five instructional days of receipt of the request. Meetings scheduled in response to such a written request shall be limited to consideration of the matters of business specified in the request.

8. The Chair of the Faculty will preside at all meetings of the Faculty. In the absence of the Chair, the Vice Chair/Secretary will preside.

9. Robert's Rules of Order (current edition)shall govern Faculty meetings in all instances not covered by the Bylaws.

10. The order of the agenda of a Faculty meeting may be altered by a two-thirds vote of the voting members present at the meeting.

11. Motions considered at a meeting of the Faculty must be submitted to a mail ballot when:

     (A) requested by 10 or more of the voting members present at the meeting;

     (B) requested in writing by 10 voting members of the Faculty within ten instructional days after distribution of the Minutes of the meeting at which the motion was considered. The written request must be submitted to the Chair of the Faculty. Mail balloting shall be conducted in accordance with procedures established by the Academic Senate.

12. The student representatives to the School of Engineering and Applied Science Executive Committee shall be invited to attend all meetings of the Faculty, and they shall receive the courtesy of the floor. Student representatives shall be permitted to vote, but shall have their votes recorded separately.

Part VI. Quorum

13. One-fifth of the members of the Faculty of the School of Engineering and Applied Science who are voting members of the Academic senate, rounded to the next highest integer, shall constitute a quorum at all meetings of the Faculty.

Part VII. Committees

14. Charges and duties of Committees shall be broadly interpreted in order to allow regular activities without modifications of these Bylaws.

15. The Dean is an ex officio member of all committees without vote except as may be herein designated.

16. Except as may be herein designated, administrative officers of the School of Engineering and Applied Science cannot serve as members of the committees established by these Bylaws.

17. Executive Committee

     (A) Composition: The voting members of the Executive Committee shall consist of:

          (1) the Chair of the Faculty;

          (2) the Dean of the School of Engineering and Applied Science;

          (3) faculty representatives duly elected by the faculty of each Department of the School of Engineering and Applied Science. The number of faculty representatives from a Department shall be one-twelfth of the total regular faculty of that Department at the time of regular annual elections, rounded to the next highest integer. A faculty member with joint appointments in more than one Department shall be counted only in his/her Department of primary affiliation. The Executive Committee shall include two student representatives: one undergraduate student representative duly elected annually by the members of the Engineering Society of the University of California, Los Angeles, and one graduate student representative duly elected annually by the members of the Engineering Graduate Students Association of the School of Engineering and Applied Science. Student representatives shall be permitted to vote, but shall have their votes recorded separately.

          (4) The Executive Committee may, at its discretion, also invite Associate and Assistant Deans of the School of Engineering and Applied Science, or other guests, to its meetings and, if invited, they shall receive the courtesy of the floor.

     (B) Election and Tenure: Terms of office of faculty representatives shall be three years, and shall begin and end on July 1 and June 30, respectively. The Vice Chair/Secretary of the Faculty shall conduct regular elections of the faculty representatives once annually, usually in the Spring Quarter prior to July 1 preceding the terms of office. Elections of faculty representatives from each Department shall be staggered. During the first year under these Bylaws each Department shall elect its first representative for a term of three years, its second representative for a term of two years, and its third representative, if any, for a term of one year. [The preceding sentence shall be deleted from these Bylaws immediately after implementation.] Any vacancy occurring because of the inability or unwillingness of an elected representative to complete a term of office will be filled by special election.

     (C) Meetings: The Executive Committee shall meet at least once each Quarter of the Academic Year at the call of the Chair, or in response to the written request of three or more members. Meetings shall be held with a minimum of three instructional days' notice.

     (D) Quorum: A quorum shall consist of a majority of voting members.

     (E) Charges and Duties:

          (1) The Executive Committee shall consider all matters of general concern to the Faculty and to the welfare of the School of Engineering and Applied Science and its students, including courses and curricula. The Executive Committee shall act for the Faculty in all matters, excepting those matters reserved to the Faculty as a whole by rules of the Academic Senate or by these Bylaws or subsequent action.

          (2) Substantive matters considered by the Executive Committee shall be submitted to the Faculty for mail ballot on request of a majority of the members present at the meeting when the matter is considered, or if requested in writing by 10 voting members of the Faculty within ten instructional days after distribution of the Minutes of the meeting at which the matter was considered.

          (3) The Executive Committee shall appoint the Standing Committees of the Faculty established by these Bylaws, receive reports from these Committees and, when appropriate, take and/or recommend action based on these reports.

          (4) Prior to elections, the Vice Chair/Secretary shall solicit nominations from the Faculty for candidates for Chair.

          (5) Approved Minutes of meetings of the Executive Committee shall be distributed to the Faculty within five instructional days of approval. The Chair of the Executive Committee shall report to the Faculty at the regular meetings of the Faculty and shall present an annual report of Committee activities at the last regular Faculty meeting of the academic year.

18. Standing Committees

     (A) Appointment, Composition, and Tenure:

          (1) The members of the Standing Committees established herein shall be appointed by the Executive Committee.

          (2) Faculty representatives to the Executive Committee may be appointed as Departmental members of Standing Committees.

          (3) The Chair of the Executive Committee shall be an ex officio member, without vote, of each Standing Committee.

          (4) Each Standing Committee shall elect its Chair from among the designated members. The Executive Committee may appoint a Chair pro term.

          (5) Members of all Standing Committees will be appointed for two-year terms, after July 1, to serve for terms extending from October 1 to September 30.

          (6) Each Standing Committee may invite non-voting participation by Associate and/or Assistant Deans of the School of Engineering and Applied science, faculty, consultants and/or student representatives, as it deems appropriate, and may appoint such subcommittees and/or task forces as it deems necessary to conduct its business.

     (B) Reports: Each Standing Committee shall submit a written report of activities to the Executive Committee, which shall be made available to the Faculty, prior to the last regular Faculty meeting of the academic year. The Chair of each Standing Committee shall make other reports as appropriate or requested, including reports at regular Faculty meetings.

     (C) Admissions Policy Committee

          (1) Composition: The Committee shall be composed of one faculty member from each Department of the School of Engineering and Applied Science. The Associate Dean for Student Affairs and the Assistant Dean for Undergraduate Students shall be non-voting members of this Committee and cannot serve as Chair.

          (2) Charges and Duties: The Committee shall make recommendations concerning policy matters related to student admissions.

     (D) Honors and Awards Committee

          (1) Composition: The Committee shall be composed of one faculty member from each Department of the School of Engineering and Applied Science. The Dean of the School of Engineering and Applied Science shall also be a voting member of this Committee but cannot serve as Chair.

          (2) Charges and Duties: The Committee shall nominate and/or select candidates for honors and awards conferred on faculty and students by the School of Engineering and Applied Science.

     (E) Student Conduct Committee

          (1) Composition: The Committee shall be composed of one faculty member from each Department of the School of Engineering and Applied Science. The Associate Dean for Student Affairs, the Associate Dean for Faculty Relations, and the Assistant Dean for Undergraduate Students shall also be voting members of this Committee but cannot serve as chair.

          (2) Charges and Duties: The Committee shall recommend policy related to student conduct, may consider individual cases of alleged student misconduct and, if appropriate, may recommend disciplinary action to the Dean of Students.

     (F) The Executive Committee may appoint such subcommittees, ad hoc Committees and/or task forces, as it deems necessary to conduct the government of the School of Engineering and Applied Science.

Part VIII. Suspension of Rules

20. The rules of the Faculty may be suspended by vote of the Faculty, provided that not more than two voting members present object to such suspension.

Part IX. Amendment of Bylaws

21. The foregoing Bylaws may be added to, amended, or repealed at any regular or special meeting of the Faculty by two-thirds vote of all the voting members present, provided that written notice of amendment shall have been sent to each member of the Faculty at least five instructional days prior to the meeting at which the amendment is moved. If the amendment is voted upon by mail ballot, a two-thirds vote of the Faculty is required for approval. No amendment shall be made that is inconsistent with legislation of the Academic Senate.

Part X. Implementation

22. [This section shall be deleted from the Bylaws immediately after implementation.] These Bylaws shall become effective immediately after approval by two-thirds of the Faculty. Initial elections for the Chair of the faculty and for the faculty representatives to the Executive Committee shall be conducted immediately after approval of these Bylaws. These initial elections shall be conducted by the outgoing Executive Committee and Officers of the Faculty. Dates and deadlines specified in these Bylaws may be relaxed for purposes of conducting initial elections.

AUGUST 1, 1994

School of Law

[Am 27 September 2022]

May 10, 2022 [On May 10, 2022, the School of Law faculty voted 35-1 (no abstentions) to approve the bylaw revision approved by the Committee on Rules and Jurisdiction.]

Part I: Functions

1. The Dean and Faculty shall conduct the government of the School of Law, subject to such rules and coordinating powers of the Board of Regents and the Academic Senate as may be applicable.

Part II: Membership

2. Membership in the Faculty of the School of Law (“Faculty”) is defined by Divisional By-Law 50 (A) of the Academic Senate.

Part III: Officers

3. The Chancellor at Los Angeles is ex-officio permanent Chair of the Faculty.

4. The Dean of the School of Law is ex-officio Vice-Chair of the Faculty.

Part IV: Committees

5. The Elected Committee described in paragraph 6 shall be elected as follows:

In late spring of each academic year a list of all faculty eligible to serve on the upcoming academic year’s Elected Committee (“Eligible Faculty”) shall be compiled by the Vice-Chair or his/her designee. The list of Eligible Faculty shall be circulated to the Faculty and to all Emeriti recalled for the coming year (“Voting Faculty”). Each Voting Faculty member shall vote for up to three Eligible Faculty members and return his/her ballot to the Dean’s Office.

A second round ballot with the names of the five Eligible Faculty members having received the most votes in the first round of voting (“Candidates) shall then be circulated to the Voting Faculty. [In the event of a tie for the fifth-most first round votes all those Faculty members tied for fifth place will be included on the second round ballot.] Each Voting Faculty member shall vote for up to three Candidates and return his/her ballot to the Dean’s Office.

If only one Candidate is selected by a majority of the Voting Faculty in the second round of balloting, that Candidate—and only that Candidate—has been elected to the Elected Committee.

If two or more Candidates are selected by a majority of the Voting Faculty in the second round of balloting, the two Candidates receiving the highest number of votes—and only those two Candidates—have been elected to the Elected Committee.

After the Voting Faculty have been informed of the identity of the Candidate(s) elected in the second round, a ballot listing the names of the remaining Candidates shall be distributed to the Voting Faculty and a third round of voting shall be held. Successive rounds of voting may be undertaken as needed until three Candidates shall have received a majority vote by the Eligible Faculty. A final round will always be held to determine the third and final elected Candidate at such time as two Candidates have been elected and the Voting Faculty have been information of the identity of these two Candidates. At all times, in order to be elected to the Advisory Committee a Candidate must receive a majority of the votes of those voting or a further run-off ballot will ensue. [In any case where a tie vote affects the selection of a member of the Elected Committee, a run-off ballot will ensue and the Candidate with the lowest number of votes on the previous ballot will be removed from this run-off ballot.]

The Candidate with the highest number of votes serves as Chair of the Advisory Committee and as the Law School representative on the Academic Senate Council of Faculty Chairs (CFC).

The Vice-Chair, in consultation with the Elected Committee, shall appoint the Appointed Committees described in paragraph 7. On an annual basis, other committees will be created or disbanded as needed by the Vice-Chair, in consultation with the Advisory Committee. Unless the Faculty determines otherwise, members of all committees described in paragraphs 6 and 7 shall be elected or appointed before the commencement of the academic year during which they will serve (or as soon as practicable thereafter), and shall hold office until their successors are elected or appointed.

6. The Elected Committee of the School of Law shall be:

     The Advisory Committee

     This committee shall be composed of the Vice-Chair, as an ex-officio, non- voting member, and convening officer, and three elected members of the Faculty. It shall be the duty of this Committee (1) to make recommendations on behalf of the Faculty for (a) Senate merit actions (see paragraph 18 below) and (b) non-Senate academic personnel matters (see paragraphs 19-21 below); (2) to advise the Vice-Chair, as needed, on matters concerning appointments, promotions, and the budget; (3) to aid the Vice-Chair in the administration of the School; and (4) to recommend to the Faculty such matters as it deems advisable for the promotion and development of the program of the School.

     The vice dean(s) and others as necessary may also participate ex-officio by invitation of the Vice-Chair or a majority of the elected members.

7. The Appointed Committees of the School of Law shall include:

     A. The Curriculum Committee

     The duties of the Curriculum Committee shall be to study the curriculum and any proposals for changes therein, and to make recommendations with respect thereto to the Faculty.

     B. The Faculty Appointments Committee

     The duties of this Committee are to recommend candidates for appointment to the Faculty and to review the records of faculty members holding temporary appointments and make recommendations concerning their advancement to tenure status. As needed, the Vice-Chair may divide the Faculty Appointments Committee into separate Internal and External Faculty Appointments Committees, or other subcategories as appropriate.

     C. The Admissions Committee

     It shall be the duty of this Committee to assist the Admissions staff as needed in assessing the qualifications of students seeking admission to the School, in accordance with the policies and standards approved by the Faculty; and to study and make recommendations to the Faculty with respect to policies and standards of admission.

     D. The Standards Committee

     It shall be the duty of this Committee to make recommendations to the Faculty with respect to the petitions of students relating to scholarship deficiencies and exceptions to the rules of the Faculty pertaining to academic programs and to make recommendations to the Faculty with respect to policies and standards of academic performance.

     E. The Self-Supporting Degree Programs Committee

     The Committee shall meet as needed to make recommendations to the Faculty with respect to the Master of Legal Studies (MLS) Program and any other self- supporting degree programs, and any other non-JD graduate programs, to which the Dean chooses to assign faculty oversight responsibilities. Committee members shall normally be appointed for a term of one year coinciding with the School of Law’s fiscal year, but they may be appointed for a different term length and on a different schedule if doing so would coincide with the School of Law’s practice of appointing members of other standing committees.

          1. The Chair of the Committee shall be a Senate member of the Law School Faculty appointed by the Dean with the approval of the elected Advisory Committee. The Chair may but need not be a Vice Dean with a faculty appointment who has oversight authority for one or more self-supporting degree programs.

          2. The Dean, with the approval of the Advisory Committee, shall appoint additional voting members of the Committee who are Senate members.

          3. The Dean, with the approval of the Advisory Committee, may appoint additional voting members of the Committee who are not Senate members. The total number of members of the committee is subject to the Dean’s discretion, but Senate members (including the Chair) must make up a majority of the committee’s voting members.

          4. The Dean, with the approval of the Advisory Committee, may appoint additional non-voting members of the Committee.

          5. The responsibilities of the Committee shall include:

               a. Reporting to the Faculty annually on MLS program admissions, enrollment, financial performance, and graduation rates.

               b. Recommending to the Faculty changes to the curriculum, degree requirements, and instructional staffing of the MLS program.

               c. Recommending to the Curriculum Committee new courses to be offered as part of the MLS program.

Part V: Faculty Meetings

8. The Faculty shall meet at such times as it may determine, or at the Call of the Chair or Vice-Chair. Special meetings of the Faculty may be called by written notice signed by three members of the Faculty, posted to all members thereof not less than forty-eight hours before the time of meeting stated in such notice; but a special meeting shall be limited to consideration of the matters of business specified in the notice.

9. Other instructional officers, including Lecturers, Adjunct Professors, Visiting Professors, and senior administrators may be invited by the Vice-Chair to attend Faculty meetings and receive the courtesy of the floor.

10. One elected officer of the Student Bar Association, and, where matters relevant to the related committee will be discussed, one student member of each Committee on which students sit shall be invited to attend Faculty Meetings except those at which personnel matters or other confidential matters are to be discussed, and shall receive the courtesy of the floor.

11. Half of those in residence and entitled to vote at Faculty meetings shall constitute a quorum.

12. Excepted as provided in Part VI:

     A. All Faculty of any series and rank and all recalled Emeriti in attendance may vote at Faculty meetings.

     B. Voting is by secret ballot only when requested by a voting member.

13. Not less than five days before any regular meeting of the Faculty, the Dean’s Office shall post and distribute to all members a written agenda of such meeting. The agenda shall include all matters delivered to the Dean’s Office not less than six days before the meeting. Matters of business not included on said written agenda will not be considered at the meeting over the objection of two members present.

14. After every regular or special meeting of the Faculty, the Dean’s Office shall have recorded minutes available for review upon request by any member of the Faculty, provided the requested minutes are viewable with consideration for said Faculty member’s voting rights or redacted as appropriate. At the end of each academic year the recorded minutes for all faculty meetings shall be provided to the Faculty, with redactions as appropriate. The recorded minutes shall be subject to revision, amendment, or correction by a majority vote of the Faculty, to be requested at a future faculty meeting. When required by the Faculty as a prerequisite to final approval, a copy of the minutes as revised, amended, or corrected shall be circulated to the Faculty by the Dean’s Office and shall be regarded as finally approved when approved by a majority of the Faculty. Minutes shall be entered in the official records of the School only after final approval.

Part VI: Academic Personnel

Senate and Emeriti Faculty Personnel Matters

15. By a two-thirds majority vote of those present, subject to quorum rules, in a secret ballot, the Full Professors, most recently on December 15, 2015, [22 yes, 0 no, 0 abstain] extended to Acting Professors the right to vote on appointments (including joint and split appointments) into all Academic Senate titles.

16. Only Full Professors may vote on promotions from Acting to Full Professor or on interim appraisals of Acting Professors.

17. Emeriti Faculty are not eligible to vote on academic personnel matters unless the Faculty determines otherwise. By a two-thirds majority vote of those present, subject to quorum rules, in a secret ballot, the Full Professors, most recently on December 15, 2015, [22 yes, 0 no, 0 abstain] extended the right to vote on appointments (including joint and split appointments) into all Academic Senate titles to recalled Emeriti Faculty during the period of their recall.

18. By a two-thirds majority vote in a secret ballot of those present, subject to quorum rules, the Full Professors shall vote, at three-year intervals, most recently on December 15, 2015, [19 yes, 0 no, 0 abstain] to delegate Faculty recommendations for merit actions and five-year reviews for Acting and Full Professors to the Advisory Committee.

Non-Senate Faculty Personnel Matters

Paragraphs 19-21, below, were approved by the Faculty, most recently on December 15, 2015. [26 yes, 0 no, 0 abstain]

19. All Faculty of any series and rank are entitled to vote on appointments, promotions, and merit actions for all faculty in non-Academic Senate series, as well as appointments and promotions actions in instructional non-Academic Senate Series (such as Lecturers and Adjunct Professors). Faculty recommendations for merit actions in instructional non-Academic Senate series are delegated to the Advisory Committee. Authority over appointments, promotions, and merit actions for faculty in non-instructional series is delegated to the Vice-Chair and the Advisory Committee.

20. The Appointments Committee may recommend visiting appointments and the appointments of part-time instructors (such as Lecturers and Adjunct Professors) by circulation of a list of names to the Faculty. If three members of the Faculty so request, the name of a prospective visitor or part-time instructor on the list shall be removed and discussed at a faculty meeting. If there is no objection within five business days after circulation of the list, the recommendation is deemed approved. If a visiting appointment is of necessity and there remains less than a week before the AALS’s deadline for extending visiting offers, or in other exigent circumstances, the notice period may be shorter, but in no event may the notice period be less than two working days. The Council on Academic Personnel approved this delegation of authority on September 27, 1994.

21. The summer appointment powers as adopted by the Faculty are as follows. In the event it becomes necessary or desirable to make an appointment in the summer interim to the ranks of Lecturer, Adjunct Professor, or Visiting Professor, the following procedures shall be employed:

The Appointments Committee may recommend to the Vice-Chair that the appointment be made. The Faculty shall be given one week’s notice of the intended appointment. If three members of the Faculty so request, the name of a prospective Visiting Professor, Adjunct Professor, or part-time Lecturer on the list shall be removed and discussed at a faculty meeting. If there is no objection within one week after circulation of the list, the recommendation is deemed approved. Those faculty members attending the meeting, whether or not they would otherwise constitute a quorum, shall be empowered to act on the recommendation for appointment.

If the appointment is one of necessity and the appointment issue arises within two weeks of the commencement of the fall term, the above procedures shall be followed, except that the first notice period (notice of intended appointment) shall be two days, and the notice period for calling the faculty meeting shall be two days.

Additional Personnel Matters

22. Voting on academic personnel matters is by secret ballot unless the Faculty votes to waive the secret ballot by the following procedure: The Faculty may decide on an annual basis to waive the secret ballot with respect to a given class of personnel actions, provided that this be decided unanimously in a secret ballot of Faculty entitled to vote on that class of personnel action, and provided further that a secret ballot shall be taken on a specific vote at the request of one or more voting member.

23. The foregoing Part VI incorporates by reference, each of the provisions delineated in Academic Senate By-Law 55.

Part VII: Miscellaneous Provisions

24. In the event it becomes necessary or desirable to add courses not previously approved by the Faculty to the curriculum during the summer interim, the following procedures will be employed: the Associate Dean for Curriculum and Academic Affairs may approve the course to be offered on a one-time, pilot basis after consultation with the Vice-Chair, the Advisory Committee and the Chair of the Curriculum Committee. If the course will be offered a second time, it must be approved through the regular course approval process.

Part VIII: Amendment of By-Laws

25. The foregoing By-Laws may be added to, amended, or repealed at any regular or special meeting by a two-thirds majority vote, by secret ballot, of the Faculty present, subject to quorum rules. (See page 1 for date of current draft and approval vote.)

26. Not less than five business days before any regular or special meeting at which addition to, amendment of, or deletion of all or any portion of the By-Laws is considered, the Dean’s Office shall post to the Faculty a written notice of any such proposed addition, amendment, or deletion.

College of Letters and Science

Part I. Functions

1. The Faculty of the College of Letters and Science shall conduct the government of the College.

Part II. Membership

1. Membership in the Faculty of the College of Letters and Science is defined by Divisional Bylaws 50(A)and 184.

Part III. Officers

1. The Chair and Vice Chair of the Faculty shall be Chair and Vice Chair of the Faculty Executive Committee. [Am 29 Nov 2018]

2. Chair. The Faculty shall elect a Chair every two years in odd-numbered years, according to procedures prescribed in Divisional Bylaw 150. The chair shall serve a two-year term beginning September first. [Am 02 June 2011]

3. Vice Chair. The Faculty shall elect a Vice Chair every two years, according to procedures prescribed in Divisional Bylaw 150. The Vice Chair shall serve a two-year term beginning September first. The two-year terms of the Vice Chair and Chair shall begin in alternate years. [Am 02 June 2011]

4. If at any time, the Vice Chair is unable to complete their term, an interim appointment shall be made by the Chair of Faculty. [Am 29 Nov 2018]

5. If at any time, the Chair is unable to complete their term, the post shall be filled by the Vice Chair. [Am 29 Nov 2018]

6. If at any time, the Chair is unable to complete their term and the Vice Chair is unable to fill the position, another member of the Faculty Executive Committee, elected by majority vote of the Faculty Executive Committee membership shall fill the post for the remainder of the elected term. [Am 29 Nov 2018]

Part IV. Business of the Faculty of the College

[EC 24 Oct 2006; Am 02 June 2011]

1. The Faculty as a whole shall meet at such times as it may determine or at the call of the Chair or the Vice Chair. Upon the written request of fifty voting members, a special meeting must be called by the Chair or, in her or his absence or disability, by the Vice Chair of the Faculty. Special meetings shall be limited to consideration of the matters of business specified in the request. The call to meetings must be announced to all Faculty of the College at least ten days of instruction prior to the meeting. [Am 02 June 2011]

2. Matters requiring a vote of the Faculty shall be submitted to an electronic ballot conducted in accordance with Senate Bylaws 95 and 340.

Part V. Faculty Executive Committee

1. The Faculty of the College delegates to the Faculty Executive Committee its power to act under Divisional Bylaw 50(D)(3).

     (A) The Chair shall appoint committees to conduct the business of the Faculty of the College that are not otherwise provided for, and shall be an ex-officio members on all such committees.

Part VI. Membership of the Faculty Executive Committee

[Am 02 June 2011]

1. The membership of the Faculty Executive Committee shall consist of elected College faculty, student members, and ex-officio members.

     (A) Faculty Members. The Faculty Executive Committee has fourteen voting members: the Chair and Vice Chair of the Faculty and twelve faculty members, one elected from each of the academic groups below. [Am 14 Mar 2023]

         (1) English; Art History; Classics. [Am 02 June 11; Am 10 Nov 16; 14 Mar 2023]

          (2)Spanish and Portuguese; Near Eastern Languages and Cultures; Slavic, East European, and Eurasian Languages and Cultures; Asian Languages and Cultures. [Am 23 Aug 2006; 10 Nov 2016; 14 Mar 2023]

          (3) Comparative Literature; European Languages and Transcultural Studies; Linguistics; Philosophy; faculty with Humanities Division appointments (without departmental assignment). [Am 10 Nov 16; 14 Mar 2023

          (4) Psychology. [Am 14 Mar 2023]

          (5) Ecology and Evolutionary Biology; Microbiology, Immunology and Molecular Genetics; faculty with Life Sciences Division appointments (without departmental assignment). [EC 24 Oct 06; Am 14 Mar 2023]

          (6) Society and Genetics; Molecular, Cell, and Developmental Biology; Integrative Biology and Physiology. [Am 14 Mar 2023]

          (7) Chemistry and Biochemistry; Atmospheric and Oceanic Sciences; Environment and Sustainability. [Am 23 Aug 2006, 02 June 2011; 14 Mar 2023]

          (8) Physics and Astronomy; Statistics and Data Science; faculty with Physical Sciences Division appointments (without departmental assignment). [Am 29 Nov 18; 14 Mar 2023]

          (9) Mathematics; Earth, Planetary, and Space Sciences. [Am 14 Mar 2023]

          (10) African American Studies; Asian American Studies; Chicana/o and Central American Studies; Communication; Anthropology. [EC 24 Oct 06; Am 29 Nov 18; 14 Mar 2023]

          (11) Economics; Political Science; Geography; faculty with Social Sciences Division appointments (without departmental assignment). [Am 14 Mar 2023]

          (12) Sociology; Gender Studies; History. [Am 14 Mar 2023]

     (B) Student Members. Two undergraduate and two graduate students appointed by the governing bodies of the Undergraduate Student Association Council (USAC) and Graduate Student Association (GSA) shall participate as non-voting members of the Faculty Executive Committee and shall be appointed annually. The student votes shall be recorded separately and reported. [EC 02 June 2011; Am 29 Nov 2018]

     (C) Ex-Officio Members. The College deans shall serve as non-voting ex-officio members. [EC 02 June 2011]

Part VII. Terms for Elected Members of the Faculty Executive Committee [Am 02 June 2011]

2. Term. The term of the elected members shall be two years, beginning on September first. Members representing even numbered groups shall be elected in even numbered years. Members representing odd numbered groups shall be elected in odd numbered years. If at any time, an elected member is unable to complete their term, an interim appointment shall be made by the Chair of the Faculty and shall extend through the remainder of the elected term. [Am 20 Nov 1997; 02 June 2011; 29 Nov 2018]

Part VIII. Elections of the Faculty Executive Committee

3. Elections of members shall follow the procedures for electronic ballots set forth in Senate Bylaw 340 and Divisional Bylaw 150 (G). [EC 02 June 2011]

Part IX. Duties of the Faculty Executive Committee

4. The Faculty Executive Committee shall:

     (A) Provide general oversight of the academic programs in the College and bring before the Faculty of the College any recommendations that the Faculty Executive Committee may deem advisable using procedures set forth in Senate Bylaw 95. [EC 02 June 2011]

     (B) Serve as an advisory body on matters concerning the welfare of students in the College. [EC 02 June 2011]

     (C) Designate the specific courses (including prerequisites and limitations) which shall be accepted in fulfillment of graduation requirements of the College. [EC 02 June 2011]

     (D) Review and approve requirements for College majors, minors, honors programs, and other curricular requirements of the College. [EC 24 Oct 06; 02 June 2011]

     (E) Review and propose for faculty vote changes to College regulations. [EC 02 June 2011]

     (F) Review and approve proposals for new departments, Centers for Interdisciplinary Instruction, and interdepartmental programs. [EC 02 June 2011]

     (G) Consult with concerned faculty members and members of the administration and make recommendations to the Deans based on established Senate policies about the College's allocation of educational resources, academic priorities, and planning and budget issues. [Am 20 Nov 1997; EC 24 Oct 2006; 02 June 2011]

Part X. Meetings of the Faculty Executive Committee

5. The Faculty Executive Committee shall meet at least once each quarter. [EC 24 Oct 2006; Am 02 June 2011]

6. A quorum of the Faculty Executive Committee shall consist of seven voting members. [EC 02 June 2011]

7. If no quorum is present at a scheduled meeting of the Faculty Executive Committee, all matters on the agenda requiring a vote of the Committee may be carried over to the next scheduled meeting or may be submitted to an electronic ballot to the Committee members. [EC 07 May 1980; Am 24 Oct 2006; 02 June 2011]

8. American Institute of Parliamentarians Standard Code of Parliamentary Procedure (current edition) shall govern Faculty Executive Committee meetings in all instances not covered by the Bylaws. [Am 29 Nov 2018]

Part XI. Amendment of Bylaws

9. These Bylaws may be amended by 2/3 affirmative vote of the Faculty voting by electronic ballot, provided notice shall have been given fourteen calendar days prior to the electronic voting deadline.

Revised: November 20, 1997; August 23, 2006; October 24, 2006; and June 2, 2011.

[Am 02 June 2011; Am 10 Nov 2016]

School of Music

Part I. Faculty Function and Membership

Ratified by the Faculty of the School of Music 03.9.2016

Revised by the Faculty of the School of Music 01.19.2018

APPROVED by LgA 06.07.2018

1. The Faculty of the Herb Alpert School of Music shall conduct the government of the School.

2. Membership of the Faculty is defined by UCLA Divisional Bylaws 50(A).

Part II. Chair and Vice Chair of the Faculty

3. Election and Service

     (A) The Chair of the Faculty shall be elected in the spring every two years according to procedures prescribed in UCLA Divisional Bylaw 150.

     (B) No single department’s members may hold the Chair of the Faculty for more than four (4) consecutive years.

     (C) The Vice Chair of the Faculty shall also serve as Secretary of the Faculty, shall be elected by the voting members of the Faculty Executive Committee (FEC) at their first meeting of the academic year, and shall not be a member of the same department as the Chair.

     (D) If at any time the Chair is not able to continue, the post shall be filled by the Vice Chair (see Section 9a) , or if necessary, another member of the Faculty Executive Committee, elected by majority vote of the FEC members. In such cases, an election to replace the office(s)left vacant shall be held by the beginning of the following academic term.

     (E) Administrative officers of the School of Music cannot simultaneously serve as officers of the Faculty.

4. Compensation and Summer Consultation

The Chair of the Faculty shall receive a stipend (up to a summer ninth)from the Dean and is expected to be available for summer consultation and to represent the Faculty of the School during emergencies or other situations arising that require the immediate input of the Faculty. Such actions shall be summarized by the Chair to the FEC in the fall at the first meeting of the year.

Part III. Meetings of the Entire Faculty

5. Meetings of the entire Faculty of the School may be called by the Chair of the Faculty or at the written request of 25% of the Faculty of the School. Such meetings shall be limited to matters of business specified in the call to meeting, which must be sent to the Faculty at least 5 working days before the meeting. The minutes of the meeting will be available 10 working days after the meeting is held.

6. The Chair shall preside at all meetings of the Faculty. In the absence of the Chair, the Vice Chair, or if necessary, a member of the Faculty Executive Committee, elected by majority vote of the FEC, will preside. Sturgis' Standard Code of Parliamentary Procedure (current edition)shall govern Faculty meetings in all instances not covered by the Bylaws. Voting shall be without secret ballot, except that a secret ballot shall be taken whenever requested by a majority of the voting members present.

7. A majority of the members of the Faculty who are voting members of the Academic Senate shall constitute a quorum.

Part IV. Faculty Executive Committee

8. The Chair of the Faculty shall be the chair of the Faculty Executive Committee. In the absence of the Chair, the Vice Chair of the Faculty shall serve as Chair, or in the absence of both, an FEC member shall be designated by the Chair to lead the meeting.

9. Membership

     (A) Faculty Representatives. Inclusive of the Chair and Vice-Chair of the Faculty, two faculty members elected by their respective departments according to UCLA Divisional Bylaw 150 shall represent each department in the School. The necessary departmental elections shall be held in the spring for the following academic year, subsequent to any year’s election of the Chair of the Faculty. Members shall hold office for a period of two years. Department representatives shall be elected in alternating years to ensure continuity. No representative shall serve more than two consecutive terms.

     (B) Ex-Officio Members. The Dean and the Associate Dean(s) of the School shall be ex-officio members of the Faculty Executive Committee; their attendance at meetings is without vote and not part of the quorum.

     (C) Student Members. One student enrolled in its degree programs shall participate as a non-voting member representing each department and interdepartmental program. In a duly constituted election, the students’ associations or students at large shall elect representatives on an annual basis. If necessary, the Chair of any department or interdepartmental program may appoint a student representative, in consultation with the faculty, until an appropriate election is held. Student members shall be excluded from meetings, or portions of meetings deemed confidential by a majority of the present and voting members of the FEC. [Am 07 Jun 18]

     (D) Staff. After consulting the Chair of the Faculty, the Dean shall appoint a staff member to assist the Chair in administering the FEC.

     (E) Visitors. Visitors may attend the FEC meeting and hold the floor at the invitation of the Chair or a majority of voting members attending the meeting.

Part V. Meetings and Duties of the Faculty Executive Committee

10. Meetings of the FEC

     (A) Meetings will be called at least twice each quarter or as necessary. The call to meeting will be announced at least 5 working days before the meeting is scheduled and minutes of the meeting shall be available at least 10 working days after the meeting is held.

     (B) A quorum shall consist of a majority of elected faculty members of the FEC. If a member cannot attend the meeting, a departmental alternate (with vote)may be permitted to attend, subject to the approval of the FEC Chair or by majority vote of the elected FEC members attending that meeting.

     (C) Except as specifically noted below, items requiring FEC approval shall be passed by a majority of those attending and eligible to vote.

     (D) Meetings shall be governed by procedures specified in Senate Bylaw 120(C).

11. The Faculty Executive Committee shall:

     (A) Provide oversight of the academic programs in the School and bring before the School’s faculty any recommendation it deems advisable using the balloting procedures set forth in UC Senate Bylaw 95.

     (B) Review and approve the academic requirements for the Herb Alpert School of Music set forth in Part II of the Regulations of the Division, UCLA Academic Senate Manual.

     (C) Approve School-wide requirements for writing, foreign language, and quantitative reasoning, as well as the diversity requirement and the requirements for General Education. Changes to School-wide requirements must be approved by a majority of the elected members of the FEC.

     (D) Review and approve requirements for majors (departmental and interdepartmental)and minors (departmental and free-standing) , honors programs, capstone requirements, and any other graduation requirement specified by the faculty. Normally a Curriculum Subcommittee of two members, designated by the Chair, will review proposed actions before each meeting and present them to the FEC.

     (E) Review and approve all new courses or all changes in course descriptions, prerequisites, and grading. Normally a Curriculum Subcommittee of two members, designated by the Chair, will review proposed actions before each meeting and present them to the FEC. If the actions are deemed to be routine and non-controversial, the Chair or the Chair’s designee may place such actions directly on the consent calendar for approval.

     (F) Review and approve proposals for new departments, Centers for Interdisciplinary Instruction, and interdepartmental programs that directly affect the educational and research programs of the School. Any proposal that affects the number of departments in the School must be approved by a majority of the elected members of the FEC

     (G) Advise the Dean yearly in writing on the School’s priorities, allocation of educational and research resources, utilization of building space and facilities, and budget and planning issues. This yearly Advisory Report must be approved by a majority of the elected members of the FEC; minority reports may be submitted as well.

     (H) Review the Program Review Reports completed by the Academic Senate in the course of the eight-year reviews for the departments and interdepartmental programs in the School, as well as free-standing minors offered by the School and reviewed by the Academic Senate. [Am 07 Jun 2018]

     (I) Serve as an advisory body to the Dean on matters concerning the welfare of faculty, staff and students in the School.

     (J) Appoint and, when appropriate, carry out recommendations made by ad hoc committees created to review specific issues. At least one elected FEC member should be appointed to each such committee, and when appropriate, at least one student shall be appointed.

12. Dean’s Annual Presentation. At the first FEC meeting of the year (unless otherwise scheduled) , the Dean will give a “State of the School” presentation to the FEC, including (but not limited to)the fiscal health of the School, priorities for the coming year, and an update on the School’s development (fundraising) . This meeting shall normally be open to the Faculty of the School, but may be closed at the request of the Chair.

Part VI. The Departments

13. Each Department shall be responsible for the following matters:

     (A) The recruitment, supervision, and evaluation of departmental academic ladder personnel.

     (B) The development of the departmental curricula and the administration of its degree programs.

     (C) The admission and matriculation of departmental students.

     (D) The proper functioning of grievance procedures for both Department personnel and students.

     (E) The election of representatives to the FEC and support of students to ensure that a student representative is duly elected or appointed annually.

14. Each Department Chair shall be responsible for the following departmental matters:

     (A) The proper administration of the budget according to the allocations and categories decided by the Dean in consultation with the Chair.

     (B) Ensuring that departmental Bylaws are updated and reviewed regularly.

     (C) The staffing and supervision of departmental curricula.

     (D) The recruitment, supervision, and evaluation of non-academic personnel.

     (E) The recruitment, supervision, and evaluation of non-ladder academic personnel.

Part VII. The Dean

15. The Dean’s Duties. The Dean shall be responsible for the overall administration of the school, including (but not limited to)the following duties:

     (A) Ensuring equitably balanced allocation of resources to the departments.

     (B)Managing and accounting for all School endowments and restricted funds to the departments and Faculty.

     (C) Administration of applicable system wide and local rules and regulations.

     (D) Ensuring that the admission and matriculation of students in the departments are in accordance with University rules and regulations.

     (E) Maintaining proper grievance procedures for students and staff.

     (F) Recommending the appointment of new departmental chairs after comprehensive consultation with the faculty.

16. The Dean’s Cabinet

     (A) The Dean of the School shall convene and be advised by a Dean’s Cabinet comprising the Chair of each department. (A Vice Chair or other departmental officer may represent the department if the Chair cannot attend.)Cabinet meetings may include staff members, Faculty Advisory Committee Chairs, heads of Centers, or other guests as deemed necessary by the Dean.

     (B) The Dean’s Cabinet shall meet at the request of the Dean, or of two departmental Chairs, or in any case no less than twice per quarter. Agendas for Cabinet meetings shall be distributed at least 5 working days before the meeting is scheduled.

     (C) The Cabinet shall coordinate departmental and interdepartmental activities and be a clearinghouse for the physical scheduling of classes. It shall also advise the Dean on space allocation, departmental budgets, graduate student funding priorities, and new academic initiatives, as well as longer-term priorities for development and outreach.

Part VIII. Implementation and Amendment of Bylaws

17. These Bylaws of the Herb Alpert School of Music and any subsequent amendments to them must be approved by a two-thirds vote, and a majority vote in each department, using the secret balloting procedures set forth in UC Senate Bylaw 95.

These Bylaws were approved by a two-thirds vote conducted by secret ballot over a two-week period according to the procedures set forth in UC Senate Bylaw 95. The vote (29 approve, 2 dissent, 3 abstain)was certified and announced to the Faculty by the Secretary pro term on March 9, 2016.

Graduate School of Management

Composition and Scope

1.1.

The Faculty Executive Committee will provide advice, counsel, and recommendations to the Dean and Department Chair on all matters of school wide significance including but not limited to:

1.1.1. The allocation of FTE to Academic units and programs, authorizations to recruit, and the appointment of search committees.

1.1.2. The criteria for appointment of ad hoc committees for all academic personnel reviews and appointments.

1.1.3. The adoption, modification, or elimination of degree programs, area concentrations, executive education programs, and interdisciplinary or area study centers.

1.1.4. Criteria and procedures for faculty promotions and tenure.

1.1.5. Oversight of all degree and executive programs to be achieved by reviewing and approving appointments to all standing committees of the school, i.e., the MBA Policy committee, Doctoral Board, Executive Education Program Faculty Oversight Committee (to be established) , Research Committee, and Teaching Improvement Committee, and by coordinating the activities of these committees.

1.1.6. The appointment of Department Chairs, academic and research unit chairs, and other administrative appointments involving faculty activities.

1.1.7. Other matters deemed appropriate for discussion by the Committee.

1.2. The Faculty Executive Committee will be composed of six elected tenure-track faculty members, the Dean and the Department Chairman.

1.3. The elected faculty members will serve (staggered) three-year terms.

1.4. The Dean and Department Chairman will serve as non-voting ex-officio members.

1.5. The Committee will be chaired by an elected faculty member (chosen by the other elected faculty members on the Committee) .

1.6. The FEC is not intended to replace other standing School committees, but rather is intended to be a mechanism for directing and integrating their work. It is not intended to replace the area chairs, who should continue in place and exercise responsibility for course scheduling and staffing as well as for the day-to-day management for their areas. Whereas area chairs most properly will be concerned with area-specific interests, the FEC will take a school wide perspective.

1.7. This committee may request delegation of some authorities from Academic Senate units, i.e., Graduate Division/Graduate Council.

Nominations and Elections

2.1. The Department Chairman will distribute nomination forms to all members of the Academic Senate one month prior to the annual election of Executive Committee members. Nominations should normally occur in April, with elections to follow in May. In all years subsequent to the first election, newly elected members will take office on July 1 following their election.

2.2. Because this is a committee of the Academic Senate, only Senate members will be eligible to run for election. A Senate member must be nominated by at least one other Senate member in order to appear on the ballot. Consent of the candidate must be obtained in order to validate the nomination.

2.3. Nominations will be tabulated and ballots distributed by the Department Chairman. Voting will be done by secret mail ballot of all eligible voters (i.e., all members of the Academic Senate), with one week allowed for voting.

2.4. Staggered terms imply that, after the first election, there would normally be two vacancies per year, with the number occasionally being larger due to sabbaticals, resignations, and the like. For the first election, nominations will be for two one-year, two two-year, and two three-year terms. In subsequent years, nominations will be for two three-year term positions, plus remainder terms for any current member unable to continue to serve.

2.5. For the first election, members will assume office immediately, and will serve for the remainder of the 1992-1993 academic year in addition to the terms for which they are elected.

2.6. Voters may vote for as many candidates as positions to be filled with the stipulation that only one vote may be cast per candidate per voter, i.e., voters may not cast multiple votes for a single candidate.

Operating Procedures

3.1. The Executive Committee will meet at least twice per quarter.

3.2. The agenda for each meeting will be distributed to all faculty in advance.

3.3. Minutes summarizing the Committee's discussions, actions, and recommendations will be distributed to all faculty subsequent to each meeting within a reasonable period of time after each meeting.

3.4. Meetings may be called by the Dean, the faculty co-chair, or a majority of the voting members of the committee.

3.5. Faculty may request any member of the Executive Committee to place an item on the Committee's agenda, and Committee members may individually place items on the Committee's agenda.

3.6. The Departmental administrative assistant will assist the faculty co-chair of the Committee in distributing notices, calling meetings, etc. Under the Executive Committee arrangement, it is envisioned that the AGSM faculty and administration will work in partnership to provide strategic direction and operational oversight to the School.

3.7. A majority of the Faculty Executive Committee will have the power to call a Department or School meeting upon two weeks’ notice.

[En 1 Aug 1994; Am 21 Apr 2011]

School of Medicine

The University of California has a long tradition of shared governance. Faculty and Administration share responsibility for the conduct of activities within the University. Specific responsibilities for the academic program of courses and curriculum are reserved to the Faculty and planning of resource allocation is determined primarily by the Administration. Shared governance generates consensus with regard to significant changes in policy, procedures and organization.

The David Geffen School of Medicine at UCLA (DGSOM), as part of the University of California, is subject to this same spirit and process of shared governance. These Faculty Bylaws define the mechanisms through which the DGSOM Faculty fulfills their obligations to the governance of the School.

Article I: General

Section 1: Purpose

The Faculty shall conduct the government of the DGSOM, subject to the rules and coordinating powers of the Board of Regents and the Academic Senate as may be applicable.

Section 2: Source of Authority

The membership, duties, powers and privileges of the Academic Senate are defined by the Standing Orders of the Regents of the University of California.

The Los Angeles Division is a Committee of the Academic Senate of the University of California and is subject to the Bylaws of the University Academic Senate.

The Faculty of the University of California Los Angeles DGSOM is a Committee of the Los Angeles Division and is directly responsible to the Division and subject to its Bylaws. Except as otherwise provided, the governance of the DGSOM is vested in its Faculty, which is authorized to organize, to select its own officers and committees, and to adopt rules for the conduct of its business.

Article II: Membership

Membership in the Faculty of the DGSOM is defined by Regent Standing Order 105.1(a)and Division Bylaw 50 (A)(1-4) .

Article III: Duties

Section 1: Curricula to Fulfill the Requirements of the M.D. Degree

The Faculty of the DGSOM shall authorize and supervise all courses and curricula offered in pursuit of the degree of Doctor of Medicine (Regent Standing Order 105.2b) .

No change in the curriculum of the DGSOM may be made by any agency, including the Faculty Executive Committee, until the proposed change has been submitted to the formal consideration of the Faculty (Academic Senate Protected Bylaw 51; Division Bylaw 10B) .

The Faculty's control over curriculum does not extend to courses and curricula that lead to other degrees, such as the Ph.D., since review and authorization of these programs remain under the jurisdiction of the Graduate Council of the Los Angeles Division.

Section 2: Admission, Progress, and Promotion of Students Pursuing the M.D. Degree

The Faculty of the DGSOM shall set policies for the admission of candidates for the degree of Doctor of Medicine and for completion of the degree, and select students for admission. This shall be the responsibility of the Admissions Committee and shall be overseen by the Admissions Policy and Oversight Committee.

The Faculty shall determine whether students are making satisfactory progress or shall be required to repeat courses, remediate deficiencies, or be dismissed from the School. [1] This shall be conducted by the Committee on Academic Standing, Progress, and Promotion of Medical Students.

The Faculty shall recommend candidates for the M.D. degree to the President of the University through the Academic Senate, based on a list of candidates proposed by the FEC, with consultation from the DGSOM Vice Dean for Education.

Section 3: Educational and Budgetary Resources

The Faculty of the DGSOM may form a Committee on Planning and Budget analogous to the Los Angeles Division's Council on Planning and Budget (Division Bylaw 65.3). The Faculty has the authority to investigate and make recommendations concerning the allocation of educational and budgetary resources, academic priorities, and the planning and budgetary process within the DGSOM. These recommendations may be made to the Dean, to the Los Angeles Division, and/or to the Chancellor.

Section 4: Other

The powers and duties of the Faculty shall not be construed as limited to those explicitly considered in these Bylaws.

Article IV: Officers

The officers of the Faculty shall consist of a Chair and a Vice-Chair.

The Vice-Chair, who serves as chair-elect, will be elected every two years by the Faculty and shall serve for six years: the first two years as Vice-Chair, the third and fourth years as Chair, and the fifth and six years as Immediate Past-Chair.

The Chair shall serve as Chair of the Faculty Executive Committee.

Article V: Committees

Section 1: Faculty Executive Committee

     (A) Membership

          (1) Voting members:

              (a) Four Faculty members (Regular, In-Residence, or Clinical X series of the rank of Assistant Professor or higher)who have primary appointments in the Pre-Clinical Sciences (Biological Chemistry, Biomathematics, Human Genetics, Microbiology, Immunology & Molecular Genetics (MIMG) , Neurobiology, Molecular and Medical Pharmacology, Physiology) .

              (b) Three Faculty members (Regular, In-Residence, or Clinical X series of the rank of Assistant Professor or higher)who have primary appointments in the Medical Sciences (Emergency Medicine, Family Medicine, Medicine, Neurology, Pediatrics, Psychiatry & Biobehavioral Sciences).

              (c) Three Faculty members (Regular, In-Residence, or Clinical X series at the rank of Assistant Professor or higher)who have primary appointments in the Surgical Clinical Sciences (Anesthesiology and Perioperative Medicine, Head & Neck Surgery, Neurosurgery, Obstetrics & Gynecology, Ophthalmology, Orthopedic Surgery, Pathology & Laboratory Medicine, Radiation Oncology, Radiological Sciences, Surgery, Urology).

              (d) One Faculty member (Regular, In-Residence, or Clinical X series at the rank of Assistant Professor or higher)from the Charles R. Drew University of Medicine and Science.

              (e) Two Faculty members with a full-time appointment in the Health Sciences Clinical series. ²

              (f) One Volunteer Clinical Faculty member recommended by the Clinical Sciences departments and confirmed by the Faculty Executive Committee. [2]

              (g) The Chair of the Faculty (Regular, In-Residence, or Clinical X series).

              (h) The Vice-Chair of the Faculty (Regular, In-Residence, or Clinical X series).

              (i) The Immediate Past Chair of the Faculty (Regular, In-Residence, or Clinical X series).

              (j) The Dean of the School of Medicine, or an Associate Dean, shall serve as an ex-officio member.

          (2) Other members of the FEC shall serve without vote and consist of:

              (a) The Dean of the DGSOM, or his/her designee, as an ex officio member.

              (b) One member of the Volunteer Clinical Faculty.

              (c) Four Medical Students elected annually by each medical student class.

              (d) One Graduate Student nominated by the Graduate Student Council. This student shall be enrolled in a Ph.D. granting program in a Department of the DGSOM or in an Interdepartmental Program that includes the DGSOM.

     (B) Term of Office

          (1) Pre-Clinical Sciences, Medical Sciences, and Surgical Clinical Sciences members shall serve for three years. One or two members from each group will be elected each year.

         (2) The Charles R. Drew University of Medicine and Science member shall serve three years.

          (3) The Health Sciences Clinical Faculty members shall serve three years.

          (4) The Volunteer Clinical Faculty member shall serve two years.

          (5) The Graduate Student and Medical Students shall each serve up to four years depending upon their reelection by their respective bodies.

     (C) Nominations and Elections

          (1) Procedures for nominations and elections are outlined in the Divisional Manual.

          (2) Nominations and elections are to be conducted separately for each of the Faculty groups.

          (3) The Vice-Chair, i.e. chair-elect, shall be elected by the entire Faculty.

          (4) Communications regarding nominations for Faculty Executive Committee positions shall be sent in a timely manner to each eligible Faculty member.

     (D) Meetings

          (1) The Faculty Executive Committee shall hold a regularly scheduled meeting monthly. A meeting notice and agenda shall be circulated to members at least one week in advance of the meeting and also made available to every member of the Faculty.

          (2) Special meetings may be called by the Chair, or in the Chair's absence, the Vice-Chair, or by any three members of the Faculty Executive Committee. A meeting notice and agenda shall be circulated at least one week prior to the meeting.

          (3) Emergency meetings may be called by the Chair, or in the Chair's absence, the Vice-Chair, or by any three members. The meeting notice and agenda shall be circulated at least 48 hours in advance. An effort shall be made to contact every Faculty Executive Committee member.

          (4) The Chair may cancel a meeting for lack of business.

          (5) Any Faculty member may attend a Faculty Executive Committee meeting and participate in its deliberations without the right to vote. However, all or part of a particular meeting may be declared "closed" by a majority vote of the Faculty Executive Committee in order to discuss items of a confidential nature.

          (6) Approval by two-thirds of the voting members of the Faculty Executive Committee is required for final action on any item not included in the agenda. No final action may be taken on any legislative item not announced in the agenda.

     (E) Quorum

          (1) A quorum shall consist of any nine voting members.

     (F) Duties

          (1) Consider matters of general concern to the Faculty, and matters delegated to it by the Faculty in the Bylaws or by subsequent action.

          (2) Consider special problems pertinent to the Faculty in any academic title series, whether members of the University of California Academic Senate or not.

          (3) Advise and assist the administration regarding budgetary matters including, but not limited to, the distribution and allocation of space and resources necessary to achieve academic goals, departmental mergers, and the establishment or disestablishment of programs or departments.

          (4) Receive reports from the Standing Committees of the Faculty.

          (5) In the exercise of its jurisdiction over scholastically disqualified students, may suspend regulations regarding dismissal or specify conditions for such suspension and may permit students who are dismissed under these regulations to return to the University.

          (6) Appoint the Standing Committees of the Faculty established by these Bylaws.

          (7) Report to the Faculty at least once a year.

          (8) Submit substantive questions considered by the Faculty Executive Committee to the entire Faculty for mail ballot, on request of five members of the Faculty Executive Committee or 50 members of the Faculty. This shall be accomplished within ten calendar days following distribution of the minutes of the last meeting at which the action was considered.

          (9) Receive petitions from the medical students, on the request in writing of at least 50 students.

Section 2: Standing Committees of the Faculty

     (A) There shall be six Standing Committees:

          (1) The Admissions Oversight and Policy Committee shall develop and review admissions policy and the academic and non-academic requirements for admission, make policy recommendations to the FEC, monitor implementation of policies and admissions outcomes, and oversee the execution and adherence to policies.

          (2) The Admissions Committee shall be responsible for screening and interviewing applicants, ranking them, and making decisions regarding admission to the DGSOM.

          (3) The Committee on Academic Standing, Progress and Promotion (CASPP) of Medical Students shall monitor the progress and promotion of all medical students toward fulfilling the requirements for graduation, shall address failures to maintain adequate performance, and shall make recommendations for actions.

          (4) The Medical Education Committee shall formulate and periodically review the mission statement for undergraduate medical education; shall review and recommend revisions of the Medical School curricula, including scheduling of courses; and shall evaluate existing courses and clerkships.

          (5) The Medical Student Thesis Committee shall, through a thesis program, encourage scholarship and provide an opportunity for students to carry out original research with UCLA faculty members.

          (6) The Volunteer Clinical Appointments and Promotions Committee shall review dossiers submitted by departments for initial appointment and promotion of volunteer clinical faculty at the level of Associate Professor or above.

     (B) Appointment and Term of Service

          (1) The Chair and members of standing committees shall be appointed by the Faculty Executive Committee, with the exception of the Admissions Committee, where members are appointed by the FEC with input from the Dean for Admissions.

          (2) Standing committee members shall serve three-year terms, renewable with the consent of the Faculty Executive Committee, with the exception of the Admissions Committee, where the members may serve up to three five-year terms.

          (3) The Faculty Executive Committee Chair and Vice-Chair shall be ex-officio members of all standing committees without vote.

          (4) The Dean of the DGSOM, or the Dean's designate, shall be an ex-officio member of all standing committees without vote.

          (5) Standing committees may appoint ad hoc committees as necessary. Ad hoc committees shall disband on completion of their charge.

          (6) General Procedures

              (a) Standing committees shall submit Bylaws and Guidelines for approval to the Faculty Executive Committee. These shall be reviewed every three years and any changes referred to the Faculty Executive Committee for approval.

              (b) Standing committees shall circulate a meeting agenda and the previous meeting minutes to members at least one week prior to a meeting.

              (c) Standing committees shall submit and present an annual report to the Faculty Executive Committee

              (d) Standing committees shall present recommendations to the Faculty Executive Committee for approval. Recommendations shall be presented in writing to the Chair at least two weeks prior to the meeting so that they may be circulated to the Faculty Executive Committee members.

Section 3: Ad Hoc Committees of the Faculty

The Faculty Executive Committee may appoint ad hoc committees to research, study and develop recommendations regarding an issue. An ad hoc committee shall consist of as many members as may be appropriate, plus a Chair. All members and the Chair shall serve only as long as the committee is constituted as determined by the Faculty Executive Committee.

Article VI: Meetings of the Faculty

     (A) The Faculty at large shall meet at least once annually after a call by the Chair. The notice shall be circulated at least one week prior to the meeting.

     (B) The Faculty may meet at other times with at least two instructional days’ notice:

          (1) After a call by the Chair.

          (2) After delivery to the Chair or Vice-Chair of a written request for a meeting signed by at least 25 voting members of the Faculty. The request shall be acted on within 48 hours by scheduling a meeting to take place within five calendar days.

     (C) The Chair of the Faculty shall preside. In the absence of the Chair, the Vice-Chair shall preside. Should the Vice-Chair also be absent, a Faculty Executive Committee member designated by the Chair shall preside.

     (D) Voting members shall consist of DGSOM Faculty in any Academic Senate series and full-time Health Sciences Clinical faculty. [3] Other non-Academic Senate faculty members have the right to attend and participate, but shall not vote.

     (E) The agenda shall include the following, in the stated order:

          (1) Consideration of the preceding Faculty meeting minutes.

          (2) Announcements by the President of the University of California.

          (3) Announcements by the Chancellor of the UCLA campus.

          (4) Announcements by the Dean of the DGSOM.

          (5) Announcements by the Chair of the Faculty.

          (6) Report of the Faculty Executive Committee.

          (7) Reports of the standing committees

          (8) Unfinished business.

          (9) New business.

     (F) The order of the agenda may be altered by vote of two-thirds of the voting Faculty present at the meeting.

     (G) Thirty members of the voting Faculty shall constitute a quorum.

     (H) Actions or measures considered must be submitted to a mail or electronic ballot in the following circumstances:

          (1) Requested by 25% of the voting members present, or 15 members, whichever is smaller.

          (2) Requested in writing by 50 Faculty members within 10 calendar days after distribution of the minutes of the meeting at which the action was taken or the measure considered.

     (I) The latest edition of Robert's Rules of Order shall be used as a guide in proceedings of Faculty meetings when not in conflict with these Bylaws.

Article VIII: Amendments

     (A) New Bylaws may be adopted, or these Bylaws may be amended or repealed, at a regular or special meeting of the Faculty by an affirmative vote of two-thirds of the Faculty voting, provided that a written notice of the proposed change is mailed to each member of the Faculty at least five days of instruction before the meeting at which the action is taken.

     (B) No change in these Bylaws may be made that will be in conflict with the Bylaws, Regulations, or Legislative Rulings of the Academic Senate. (Revised 12/2/1996)

    [1] On the advice of University Counsel, the Dean of the School of Medicine is a student's last "court of appeal" from a decision by the Faculty (Faculty Executive Committee) .

   [2] The Clinical Compensated member and the Volunteer Clinical Faculty member shall not vote on Academic Senate issues per Regent Standing Order 105.1(a)and Divisional Bylaw 50(A)(1-4).

    [3] The Clinical Compensated member shall not vote on Academic Senate issues per Regent Standing Order 105.1(a)and Division Bylaw 50(A)(1-4).

School of Nursing

[Am 9 June 2023]

Part I. Function

1. The Faculty of the School of Nursing participates in the shared governance of the School of Nursing pursuant to the rules and coordinating powers of the Academic Senate of the University of California, and the Standing Orders of the Regents.

Part II. Membership

2. Membership in the Faculty of the School of Nursing is defined by Divisional Bylaw 50(A), the Academic Personnel Manual 110 (APM 110) and the UCLA Call.

     A. The faculty consists of two categories:

          i) Senate Faculty Members are members of the Academic Senate and include Regular Line/Ladder, Emeriti, and In Residence Faculty (Full, Associate, Assistant) and,

          ii) Non-Senate academic appointees including Adjunct Faculty and Lecturers/Senior Lecturers (Unit 18).

     B. Senate members, including recalled Emeriti and Joint (0%) and Split Appointments, have the right to vote on non-personnel substantial questions at the School level. Non-Emeriti Senate members, except for Joint appointees with waivers, have the right by rank to vote on Senate personnel actions.

Part III. Officers

3. The Officers of the Faculty shall consist of a Faculty Executive Committee (FEC) Chair, and FEC Vice Chair. The FEC Chair shall be elected by the voting (Senate) members of the Faculty in Spring quarter for a two-year term commencing September 1. This election shall precede the appointment of the Standing Committees. Should the position of FEC Chair become vacant (e.g., due to illness or resignation) the Faculty shall elect a new FEC Chair to serve out the term of the vacated FEC Chair. The FEC Vice Chair shall be elected for a one year term by the FEC from its membership.

Part IV. Meetings of the Faculty

4. The Faculty shall meet at least once quarterly after a call by the FEC Chair with a minimum of one week's notice prior to each meeting.

5. The Faculty may meet at other times:

     A. After a call to meeting by the FEC Chair.

     B. After delivery of a written request for a meeting to the FEC Chair, and the request must be:

          i) Signed by at least three voting members of the Faculty.

          ii) Acted on within 24 hours by the scheduling of a meeting to take place within five calendar days from receipt of the request.

6. The FEC Chair will preside at all Faculty meetings. In the absence of the FEC Chair, the FEC Vice Chair will be designated to preside at Faculty meetings.

7. The order of the agenda of Faculty meetings may be altered by a simple majority vote of the voting Faculty present at the meeting.

8. Actions or measures considered at a meeting of the Faculty must be submitted to a ballot when:

     A. Requested by 25% of the voting members present at a meeting of the Faculty, or five members, whichever is smaller;

     B. Requested in writing by five Faculty members within ten calendar days after distribution of the minutes of the meeting at which the action was taken or the measure considered.

Part V. Quorum

9. One-third of the voting members of the Senate Faculty shall constitute a quorum.

Part VI. Academic Personnel Actions

10. VOTING PRIVILEGES

SENATE ACTIONS

Tenured Senate members have extended the right to vote on Academic Personnel Actions to In Residence Faculty (3/5/2016; by secret ballot, 2/3 majority, 18 yes; 0 no; 0 abstain, 2 absent). In Residence Faculty will vote according to their rank.

     A. Appointments

     Full and Associate Professors (Tenured and In Residence series) vote on all appointments that confer membership in the academic Senate.

     B. Promotions

          i) Tenured and In Residence Full Professors vote on promotions to Tenured and In Residence Full Professor

          ii) Tenured and In Residence Full and Associate Professors vote on promotions to Tenured and In Residence Associate Professors.

     C. Merits

          i) Accelerated merits, hurdle steps, and fourth year appraisals are voted on by the same ranks as Promotions

          ii) Regular merit votes have been delegated to the Merit Advisory Committee (Vote of Full and Associate Professors; 3/5/2016; by secret ballot, 2/3 majority, 17 yes; 0 no; 1 abstain, 2 absent).

NON-SENATE PERSONNEL ACTIONS

Votes on Adjunct Faculty and Research series follow the same procedures as those for Senate Faculty.

Appointments, non-reappointments, renewals, merits, and promotions for lecturers follow Unit 18 policies. Voluntary Assistant Clinical Professors are appointed by the Dean; there is no voting involved.

11. BALLOT VOTING

Ballot voting shall occur in the event of Academic Personnel Actions, including Voting for Appointments to the Academic Senate, New Hires, Curricular Changes, Committee Chairs, Sub-Committee on Committees and other substantial departmental issues.

Non‐Senate Adjunct Faculty (full or part time) have the right to an advisory vote on non‐personnel substantial departmental issues. Advisory votes are recorded and reported separately from the votes of Senate faculty.

     A. Voting for Academic Personnel Actions with the exception of regular merits. that require Barrier reviews by the (Senate) CAP and contract-required reviews:

          i) The Academic Personnel Manager shall construct and issue a ballot vote for Academic Personnel actions including new hires after the case is presented for discussion by the Committee on the Appointments, Promotions and Appraisals (CAPA) to the eligible Faculty (see PART VI., 11. VOTING PRIVILEGES).

          ii) Faculty shall have five (5) days to respond.

          iii) A simple majority of eligible Academic Senate members voting will indicate a favorable vote.

          iv) A member of the eligible voting (Senate) Faculty will summarize the Faculty discussion and the Faculty vote in a letter to the Dean.

     B. Voting for Curricular Changes

          i) Upon receipt of curricular changes from the curriculum committee by December 1, the FEC Chair in consultation with the FEC shall issue a ballot to Faculty members by February 1 for any changes for the subsequent academic year beginning in Fall quarter.

          ii) A simple majority of eligible Academic Senate members voting on said issue will constitute a carrying vote. Non‐Senate Adjunct Faculty (full or part time) have the right to an advisory vote on non‐personnel substantial departmental issues. Advisory votes are recorded and reported separately from the votes of Senate faculty.

     C. Sub-Committee on Committees

          i) FEC Chair in consultation with the FEC shall issue a ballot to Faculty members for election of three committee members.

          ii) A simple majority of eligible Academic Senate members voting on said issue will constitute a carrying vote.

     D. Committee Chairs

          i) The FEC Chair in consultation with FEC shall issue a ballot to Faculty members for election of all standing committee chairs except the CAPA committee and the Merit Advisory committee (MAC)

          ii) A simple majority of eligible Academic Senate members voting on said issue will constitute a carrying vote.

     E. Substantial departmental issues

          i) FEC Chair in consultation with the FEC shall issue a ballot to Faculty members on the issue.

          ii) A simple majority of eligible Academic Senate members voting on said issue will constitute a carrying vote. Non‐Senate Adjunct Faculty (full or part time) have the right to an advisory vote on non‐personnel substantial departmental issues. Advisory votes are recorded and reported separately from the votes of Senate faculty.

Part VII. Committees

12. The Dean or his/her designate is an ex officio member of all committees without vote except as herein designated.

13. The FEC Chair in consultation with the FEC shall appoint committees of the Faculty for which no other provision has been made or he/she may delegate that responsibility to other Faculty committees or subcommittees or Dean as appropriate. Recommendation for committee membership will be obtained from the Faculty.

14. Faculty executive committee (FEC)

     A. Membership

          i) Voting membership on the FEC shall be in conformity with Bylaw 50(B).

          ii) The FEC Chair

          iii) Chairs of the following Standing Committees:

               1) Curriculum Committee (Chair and Vice Chair)

               2) Faculty Research Committee

               3) Student Affairs Committee

               4) Equity, Diversity, and Inclusion Committee

               5) Each of these chairs will be elected by the full Academic Senate Faculty for two-year staggered terms.

          iv) Two Academic Senate Faculty representatives will be elected by the Academic Senate Faculty in the spring quarter for the following academic year, serving one year terms.

          v) One Non-Senate Faculty representative will be elected by the Non-Senate Faculty in spring quarter for the following academic year and will serve a one year term. The Non-Senate Faculty representative will be an ex officio member with an advisory vote.

          vi) The Chair of CAPA shall serve as an ex officio member without vote.

     B. Duties

          i) Advise the Dean on matters concerning the school’s policies, programs, and budget,

          ii) Consider matters of substantial departmental concern to the Faculty with respect to matters delegated to it by the Faculty in the Bylaws or by subsequent action.

          iii) Coordinate and oversee the business of the Faculty as carried out by the Standing Committees.

          iv) Receive reports from Standing Committees of the Faculty.

          v) Have general jurisdiction over the curricular program offerings and conduct of instruction and requirements for degrees as provided in Bylaw 50(D)(5).

          vi) Discuss and vote on matters identified by the appropriate Standing Committee or the FEC and present such matters to the Faculty for vote if approved by a simple majority of FEC members.

          vii) Implement rules and regulations prescribed by the Faculty.

          viii) Report to the Faculty at least quarterly.

     C. Meetings

          i) The FEC shall meet at least once monthly at the call of the FEC Chair or at the written request of a majority of its membership.

          ii) The FEC Chair will preside at all FEC meetings. In the absence of the FEC Chair, the FEC Vice Chair will preside.

     D. Quorum

          i) A simple majority of voting members shall constitute a quorum.

     E. The FEC will have two (2) subcommittees reporting to it:

          i) Subcommittee on Committees

               1) This subcommittee shall be composed of the FEC Chair and three Academic Senate Faculty elected in Spring quarter. The committee will be chaired by the FEC Chair. Members will serve 1 year terms. The duties of the subcommittee shall be to determine the number of members on the MAC and CAPA in consultation with the SON Academic Personnel Office; obtain recommendation for committee membership from the Faculty; prepare the slate for Committee Chairs during Spring quarter of the following year; conduct an election for Committee Chairs in Spring quarter and call an additional election/s if requisite; and present a recommended list of Committee members to the FEC.

          ii) Evaluation Subcommittee

               1) This subcommittee shall be composed of one representative from each of the four instructional programs who are Academic Senate Faculty and at least one Non-Senate Academic Faculty member. Committee members will be appointed by the SubCommittee on Committees.

               2) The Chair shall be elected from its membership for a two-year term.

               3) The Associate Dean for Academic Affairs, and the Director of Evaluation as appointed by the Dean, shall serve as an ex officio members without vote.

               4) The duties of the subcommittee shall be to review evaluation data related to the School of Nursing’s Total Evaluation Plan (such as the programs of instruction and evaluations and/or achievement scores of Faculty, students and alumni), to interpret data collected, and to provide feedback to the relevant committees or persons. The purpose of this review is to assess progress toward the School’s strategic plan; ensure adherence to our values of equity, diversity and inclusion; and monitor alignment with accreditation standards (e.g., Commission on Collegiate Nursing Education, CA Board of Registered Nursing, Academic Senate Reviews of Academic Programs).

15. Standing Committees of the Faculty

     A. Appointment and Tenure of Standing Committees of the Faculty

          i) The members of the Standing Committees of the Faculty established herein shall be appointed by the Subcommittee on Committees from the Faculty except where herein designated differently. Faculty may be appointed for no more than two consecutive two-year terms to any one Standing Committee.

          ii) The Chair of each Standing Committee shall be elected by the full Academic Senate Faculty for a two-year term. The Chair may be elected for no more than two consecutive two-year terms. The Chair must be a member of the Academic Senate Faculty.

          iii) Except for the FEC Chair, all members of Standing Committees of the Faculty will be elected to two-year staggered terms prior to September 1, to serve a term of two years from July 1, except where herein designated differently.

          iv) Each Standing Committee may appoint such Task Forces as it deems necessary to conduct its business.

          v) All Standing Committees shall include representatives from the major student programs in the School of Nursing except where herein designated differently.

          vi) Changes in substantial departmental matters and policy that are recommended by Standing Committees to the FEC will go to the full Faculty for discussion and vote after approval indicated by a simple majority vote of FEC members.

     B. Membership and Duties of Standing Committees

          i) Committee on the Appointments, Promotions and Appraisals (CAPA)

               1) Membership: CAPA will consist of at least four (4) elected Senate Faculty members for the purpose of pre-reviewing the following types of academic personnel cases:

                    a) Existing Faculty for tenure and promotion

                    b) New hires for rank and tenure

                    c) Fourth year appraisals for Assistant Professors

                    d) Step 6 Reviews for Professorial rank

                    e) Five Year Reviews (these do not go for a full faculty vote)

                    f) All personnel actions that require (Senate) CAP review, e.g., Merit Equity Reviews (called a “MER”), request for acceleration 2 years early.

                    g) 5th-year reviews (excellence reviews) for Lecturers.

               2) CAPA will evaluate dossiers and provide a summary of the pre-review to the faculty.

               3) Eligible Members for Election are Tenured Faculty and In-Residence Associate Professors and In- Residence Full Professors. The elected members will be comprised of a mix of full and associate professor ranks.

               4) The Chair of CAPA will be elected by the committee for a two (2) year term.

               5) Term of Service on CAPA is two years, beginning July 1. Special elections will be held as needed to fill vacancies.

               6) Meetings

                    a) CAPA chair, in consultation with the other committee members, will assign from within this committee appropriate and eligible faculty members to analyze the dossier and to write the brief summary letter which will be discussed at a closed forum of the CAPA committee.

                    b) In the event that there is no appropriate expertise existing among the members needed for the scientific appraisal of a faculty member’s dossier, CAPA may request outside consultation and assistance as needed from within the School of Nursing Faculty.

                    c) Prior to a presentation of the Faculty dossier to eligible academic Senate members (see PART VI., 11. VOTING PRIVILEGES), the CAPA Chair shall call a meeting of the CAPA Committee and establish a quorum in order to discuss the dossier and obtain the degree of support for the candidate underreview.

                    d) The Chair of CAPA, in consultation with committee members, shall call periodic meetings of the Academic Senate Faculty (PART VI., 11., VOTING PRIVILEGES) for the purpose of presentation of the CAPA appraisal of the dossier prior to a ballot vote request from Academic Senate Faculty who are eligible based on rank. Senate members who are ineligible to vote may observe the Eligible Voting Faculty (EVF) meeting.

                    e) For each candidate under consideration, the vote of the Academic Senate members shall occur by secret ballot. Only eligible Senate voting members will be requested to cast ballots (PART VI., 11., VOTING PRIVILEGES).

                    f) All eligible Senate voting members will receive a ballot which must be returned completed in five (5) days. Those choosing not to vote will not be counted in the results.

                    g) The CAPA Chair will call subsequent meetings during the year as needed for consideration of the dossiers of new hires. As described above, the CAPA review of the dossier will be presented prior to the request for a ballot from the eligible senate faculty.

               7) Simple Majority: All CAPA and full faculty personnel actions shall require a simple majority of eligible Senate voting members to indicate a favorable vote. Abstentions, however, shall be duly noted as such, but will not be counted in the deciding results of the election.

          ii) Merit Advisory Committee (MAC)

               1) Purpose and Membership

                    a) Consideration of regular merit increases, and 1-year accelerations, with the exception of personnel actions that require review by the (Senate) CAP, such as full step accelerations and fourth-year appraisals will be evaluated by MAC. (See PART VI., 11., VOTING PRIVILEGES)

                    b) The MAC will consist of at least four (4) elected members from the tenured Faculty, In Residence Associate and In Residence Full Professors. The elected members will be comprised of a mix of Associate and Full Senate Professor ranks.

                    c) The Chair shall be elected from its membership for a two (2) year term.

                    d) They will independently review dossier(s) and make recommendations in writing (brief summary) on merit increases to the Dean that are exempt from required review by the (Senate) CAP.

                    e) Term of Service on the MAC is two years, beginning July 1. Special elections will be held as needed to fill vacancies.

          iii) Curriculum Committee

               1) This committee shall be composed of at least six individuals: the chair and vice chair and at least one Academic Senate Faculty representative from each of the 4 programs: 1) pre-licensure program (baccalaureate and Masters Entry into Practice programs) , 2) Advanced Practice Registered Nurse program, 3) Doctor of Nursing Practice Program and 4) PhD Program. The Chair and Vice Chair shall be elected by the full Academic Senate Faculty for a two-year term. Members shall be appointed by the SubCommittee on Committees for two-year terms. The Associate Dean for Academic Affairs and Associate Dean for Diversity, Equity, and Inclusion shall serve as ex officio members without vote. The duties of the committee shall be to monitor curricular matters, changes in courses, instruction and degree requirements; to oversee comprehensive and qualifying exams and to recommend policies regarding the programs.

               2) Voting within committee: A simple majority of votes from Academic Senate members and Adjunct members on the Curriculum Committee on said issue will constitute a carrying vote within the Curriculum Committee.

          iv) Faculty Research Committee

               1) This committee shall be composed of at least three members with voting privileges and two of whom must be Academic Senate Faculty representatives. The Chair shall be elected by the full Academic Senate Faculty for a two-year term. Members shall be appointed by the SubCommittee on Committees for two- year terms. The Associate Dean for Research, Director of Research, and Associate Dean for Diversity, Equity, and Inclusion shall serve as ex officio members without vote. The duties of the committee are to facilitate faculty research, including the evaluation of internal grants and collaboration with the Office of Research and Innovation on the SON annual research day to support research dissemination, and other events such as the research retreat, and hosting invited speakers. The Committee will also work with the Office of Research and Innovation to provide faculty input on research-related matters and will consult with faculty including those who have research laboratory space, to review and advise the Dean on assignment of research space.

               2) Voting within committee: A simple majority of votes from Academic Senate members and Adjunct members on the Research Committee on said issue will constitute a carrying vote within the Research Committee.

          v) Student Affairs Committee.

               1) This committee shall be composed of at least six faculty representatives, four of whom will be Academic Senate Members representing each of the degree programs: Baccalaureate, Master’s- Level-Entry Programs, Advanced Practice Registered Nurse Program, and Doctoral. At least two members of the committee must be non-Academic Senate Faculty. The Chair shall be elected by the full Academic Senate Faculty for a two-year term. Members shall be appointed by the SubCommittee on Committees for two-year terms. The Associate Dean for Student Affairs shall serve as an ex officio member without vote. Student representatives shall not be included. The duties of the committee shall be to select students for admission to the baccalaureate, masters and doctoral programs, to review student candidates for awards, honors and scholarships, to make decisions and/or recommendations to appropriate funding bodies for recipients of awards, honors and scholarships, and to oversee all matters related to recruitment, progression and retention of students. The Subcommittee on Student Accommodations (SSA) is a subcommittee made up of SAC members that meets annually and as needed to support faculty and students with provison of accommodations in clinical and laboratory courses in consultation with the Center for Acessible Education. The subcommittee does not count towards committee service work for academic faculty.

               2) Voting within committee: A simple majority of votes from Academic Senate members and Adjunct members on the Student Affairs Committee on said issue will constitute a carrying vote within the Student Affairs Committee.

          vi) Equity, Diversity & Inclusion (EDI) Committee.

               1) This committee will be composed of at least two Academic Senate faculty members and up to two non-Senate faculty members but no less than one, with voting privileges. Members will be appointed by the SubCommittee on Committees for two-year terms. Associate Dean for EDI will serve as an ex officio member without vote. The Chair shall be elected by the full Academic Senate Faculty for a two-year term. Students may be invited to meetings for selected topics. The duties of the committee shall be to plan, promote, and evaluate the administration of a periodic Climate Survey; to evaluate progress toward achieving EDI goals and actions within the Strategic Plan and other specific diversity and equity initiatives such as progress in planning, developing, implementing, and evaluating systematic mentoring of faculty, staff, and students; and progress in planning, promoting, and evaluating learning opportunities for faculty that support anti-racism and inclusion. The EDI Committee will also review and make recommendations for faculty and staff EDI awards and honors. The EDI committee may consult with other standing committees in the SON and administrative deans related to EDI, as well as other UCLA campus resources to support conducting activities.

               2) Voting within committee: A simple majority of votes from Academic Senate members and Adjunct members on the EDI Committee on said issue will constitute a carrying vote within the EDI Committee.

Part VIII. (non-standing committee) Faculty Recruitment Committee.

16. The Dean shall appoint a Faculty Recruitment Committee and chair, consisting of 3-5 members. The Associate Dean of EDI of the School will serve as Equity Advisor to this committee. The responsibilities of the Faculty Recruitment Committee include (but are not limited to) recruitment, review of applicants for interviews (full and part time faculty but not WOS), and recommend finalists to the Dean after synthesizing faculty feedback.

Part IX. Amendment of Bylaws

17. The foregoing Bylaws can only be amended by a two-thirds majority of those voting in a secret ballot. Those voting include: all Senate Faculty; all Split appointments; and all Joint Appointments, regardless of whether they have or have not waived rights on Academic Personnel Actions.

Revisions to the Bylaws of the School of Nursing were approved by the faculty on May 3, 2016, by the Committee on Rules and Jurisdiction on May 4, 2016, and the Legislative Assembly of the UCLA Academic Senate on June 4, 2016.

Revisions to the Bylaws of the School of Nursing were approved by the faculty on May 4, 2023, by the Committee on Rules and Jurisdiction on May 4, 2023, and the Legislative Assembly of the UCLA Academic Senate on June 8, 2023.

School of Public Health

Effective November 4, 2010

Part I. Functions

     (A) The Faculty of the Fielding School of Public Health shall conduct the government of the Fielding School of Public Health in accordance with the rules of the Academic Senate of the University of California, the Standing Orders of the Regents and subject to the rules and coordinating powers of the Graduate Council respecting graduate study and higher degrees. [Am 10 Nov 2016]

     (B) Source of Authority. The membership, duties, powers and privileges of the Academic Senate are defined by the Standing Orders of the Regents of the University of California (Senate Bylaw 55). The Los Angeles Division is a Committee of the Academic Senate of the University of California and is subject to the Bylaws of the University Academic Senate. The Faculty Executive Committee of the University of California, Los Angeles Fielding School of Public Health is a Committee of the Los Angeles Division and is directly responsible to the Division and subject to its Bylaws. The Faculty is authorized to organize, to select its own officers and committees, and to adopt rules for the conduct of its business. [Am 10 Nov 2016]

Part II. Membership

     (A) Membership in the Faculty of the Fielding School of Public Health is defined by Divisional Bylaw 50(A); it includes all members of the School faculty with appointments in the regular or in-residence series of the rank of Assistant Professor or higher, all acting professors of the rank of Associate Professor or higher, and all lecturers with security of employment (SOE). [Am 10 Nov 2016]

     (B) The Dean of the School shall submit to the Faculty Executive Committee at the beginning of each year the names of all members of the Faculty. [Am 10 Nov 2016]

Part III. Enfranchisement

     (A) Consistent with Standing Order 105, Senate Bylaw 55 and Legislative Rulings 5.67, 5.75B and 12.75, all members of the Faculty are extended the right to vote on specified personnel actions and all matters of "...substantial departmental concern..."

     (B) Academic Senate Faculty vote on school-wide issues. These votes include all non-emeriti and emeriti Academic Senate members, including emeriti who have not been recalled.

Part IV. Officers

     (A) The Officers of the Faculty Executive Committee are the Chair of the Faculty Executive Committee and the Secretary of the Faculty Executive Committee. [Am 10 Nov 2016]

     (B) The Chair shall be elected by the Faculty for a two-year term by secret ballot. [Am 10 Nov 2016]

     (C) The Chair of the Faculty Executive Committee cannot be elected twice in succession. [Am 10 Nov 2016]

     (D) The Secretary shall be appointed by the Faculty Executive Committee for a one-year term.

Part V. Meetings

     (A) Regular meetings of the Faculty shall be held at least once each quarter with a minimum of one week's notice prior to each meeting.

     (B) In addition, the Faculty shall meet at such times as it may determine, or at the call of the Chair of the Faculty Executive Committee or the Dean of the School. [Am 10 Nov 2016]

     (C) Special meetings of the Faculty may be called by written notice signed by four members thereof not less than forty-eight hours prior to the time of meeting stated in such notice; but a special meeting shall be limited to consideration of the matters of business specified in the notice.

     (D) In all instances except those meetings specifically called by the Dean, the Chair of the Faculty Executive Committee shall preside. [Am 10 Nov 2016]

     (E) One elected officer of the Fielding School of Public Health Students' Association and one student of committees whose reports are included on the Faculty agenda shall be invited to attend all such Faculty meetings except those at which personnel matters are to be discussed, and they shall receive the courtesy of the floor. [Am 10 Nov 2016]

Part VI. Quorum

     (A) One-fourth of the Senate Faculty shall constitute a Quorum of the Faculty.

Part VII. Committees

     (A) Faculty Executive Committee.

          (1) Membership.

              (a) In addition to the Chair, there are five elected Faculty members from the regular, in-residence, or lecturer (SOE) series. Each member is elected by and represents one of the five departments in the Fielding School of Public Health: Biostatistics, Community Health Sciences, Environmental Health Sciences, Epidemiology and Health Policy and Management. Members serve for staggered two-year terms. Nominations shall be made in writing. On the nominating ballot provision shall be made for a nominator and a seconder for each nomination, and each nominee shall acknowledge his/her agreement to serve if elected. Election of the Chair by the Faculty and election of Faculty Executive Committee members by the departments will be held in the Spring quarter when the term of the Chair or a member of the Faculty Executive Committees expires. Newly elected members of the Faculty Executive Committee will work with the current Faculty Executive Committee to appoint or re-appoint all members of the Standing Faculty Committee. Members take office on September 1. Members of the Faculty Executive Committee are limited to two terms in direct succession, in any capacity, except for two terms as Chair. Should the position of any elected member of the Faculty Executive Committee become vacant for one quarter or more due to illness, resignation, sabbatical, etc., a special election shall be held by the relevant constituency to fill the vacant position. [Am 10 Nov 2016]

              (b) The Secretary shall record and distribute to the Faculty minutes of all meetings and all ballots. The Secretary shall receive the courtesy of the floor but does not vote in meetings of the Faculty Executive Committee.

              (c) The Dean of the Fielding School of Public Health and the Associate Dean for Academic Programs are ex officio members of the Faculty Executive Committee without a vote. All meetings of the Faculty Executive Committee are open except when personnel matters are discussed or when the Committee goes into executive session. Non-members shall receive the courtesy of the floor but do not vote in meetings of the Faculty Executive Committee. [Am 10 Nov 2016]

              (d) One elected officer of the Fielding School of Public Health Students' Association (PHSA)shall be invited to attend all meetings of the Faculty Executive Committee except those at which personnel matters are to be discussed. Another student nominated by PHSA may also attend the meeting. The elected student officer and the nominated student shall receive the courtesy of the floor but are not voting members of the Faculty Executive Committee. [Am 10 Nov 2016]

          (2) Quorum. A quorum shall consist of any four voting members.

          (3) Charge. To consider matters of general concern to the Faculty and act for the Faculty with respect to matters delegated to it by the Faculty in the Bylaws or by subsequent action.

          (4) Duties.

              (a) Consider schoolwide and interdepartmental issues, especially those not falling within the purview of other schoolwide committees.

              (b) Receive reports from the Standing Faculty Committees and recommend action when appropriate. [Am 10 Nov 2016]

              (c) The Faculty has the authority and responsibility to review and make recommendations concerning the allocation of educational and budgetary resources, academic priorities, and the planning and budgetary process within the Fielding School of Public Health. These recommendations may be made to the Dean, to the Los Angeles Division, and / or to the Chancellor. [Am 10 Nov 2016

              (d) Appoint all members of the Standing Faculty Committees established by these Bylaws with suggestions from the Dean and Associate Dean of Academic Programs. [Am 10 Nov 2016]

              (e) Review and submit to a Faculty vote any changes to UCLA “Bylaws of the Division” or “Regulations of the Division” that affect the Faculty of the Fielding School of Public Health.

              (f) Submit other substantive questions considered by the Committee to the entire Faculty for ballot on request of: 1)three members of the Committee; 2)a Standing Faculty Committee as established in these Bylaws; or 3)ten members of the Faculty. The secret ballot shall be distributed within ten instructional days following distribution of the minutes of the meeting of the Faculty of the School at which the action was considered. [Am 10 Nov 2016]

     (B) Standing Faculty Committees.

          (1) In addition to the Faculty Executive Committee, there shall be four Standing Faculty Committees. They are Educational Policy and Curriculum Committee, Undergraduate Programs Committee, Student Affairs Committee, and Evaluation Committee. There is also one administrative committee known as the Dean’s Council that will be advisory to the Dean. The Faculty Executive Committee may also constitute ad hoc committees. [Am 10 Nov 2016]

          (2) Appointments and Tenure of Standing Faculty Committees.

              (a) The Chairs and members of Standing Faculty Committees shall be appointed by the Faculty Executive Committee with suggestions from the Dean and Associate Dean of Academic Programs. [Am 10 Nov 2016]

              (b) Members of all Standing Faculty Committees will be appointed to two-year staggered terms. Except for the Executive Committee, necessary replacements for all Standing Faculty Committees will be appointed each year prior to July 1, to serve a term of two years starting September 1. If members are unavailable to continue service, they will be replaced by the Faculty Executive Committee within 20 instruction days of notification. [Am 10 Nov 2016]

              (c) All members of the teaching staff of the School who hold titles in the Adjunct, Lecturer, or Research series may be appointed Advisors or Consultants without vote to any Standing Faculty or ad hoc Committee. [Am 10 Nov 2016]

              (d) There shall be student participation on all Standing Faculty Committees. Student participation on Standing Faculty Committees shall consist of up to two nonvoting students of the Fielding School of Public Health, nominated by the Public Health Students' Association for a one-year term. [Am 10 Nov 2016]

          (3) Charges to, and Reports from Standing Faculty Committees.

              (a) Incorporated each year in the announcement of appointments of members of Standing Faculty Committees will be a "Charge to the Committee" for the coming year. For all Standing Faculty Committees, this charge will be developed by the Faculty Executive Committee with suggestions from the Dean and Associate Dean of Academic Programs. [Am 10 Nov 2016]

              (b) All Standing Faculty Committees will make an annual written report to the Dean, the Faculty Executive Committee and the Faculty of the School by the end of Spring quarter of each year; and when requested a brief oral summary of the committee work at the regularly scheduled meeting of the Faculty in the Spring Quarter; and other written or oral reports when appropriate or when requested. The Annual Report will summarize actions taken by the Committee during the preceding year; will transmit issues to the Faculty Executive Committee, the Faculty, and the Dean of the School for consideration and action as appropriate; and will establish a recommended agenda for the next academic year. [Am 10 Nov 2016]

          (4) Term of Office. Committee memberships will be on staggered two-year terms to insure continuity, renewable with the consent of the Faculty Executive Committee. [Am 10 Nov 2016]

          (5) Quorum. A quorum shall consist of three voting members in all Standing Faculty Committees. [Am 10 Nov 2016]

     (C) Standing Faculty Committees. [Am 10 Nov 2016]

          (1) Educational Policy and Curriculum Committee (EPCC)

              (a) Charge. Sets policy, monitors and evaluates the schoolwide degrees in the Fielding School of Public Health in accordance with Graduate council regulations as specified in Bylaw 65.2 of the Los Angeles division, and addresses policy pertinent to student affairs. In exercising its functions under Bylaw 65.2, the Committee reports directly to the Faculty Executive Committee. [Am 10 Nov 2016]

              (b) Duties. Formulates policy, criteria and procedures for all schoolwide degrees. Monitors the curriculum and admission to schoolwide degree programs. In discharging this duty, periodically reviews and recommends revisions in the curricula and core courses, and sets academic prerequisites for entry into schoolwide degree programs. Authorizes and supervises the courses of instruction. In discharging this duty, the Committee shall maintain liaison with the Departments in the Fielding School of Public Health. The EPCC is responsible for directing academic matters to other appropriate Committees and for considering academic matters that do not fall within the purview of the other Committee. Recommends to the FEC changes in educational policy, changes in the structure of schoolwide degrees and in the content of core courses for ratification by the School Faculty. [Am 10 Nov 2016]

              (c) Membership. Five Academic Senate members, each representing one of the five departments and up to two nonvoting student representatives nominated by PHSA. The Associate Dean for Academic Programs is an ex officio, non-voting member. [Am 10 Nov 2016]

          (2) Undergraduate Programs Committee

              (a) Charge. Sets policy, monitors and evaluates schoolwide undergraduate programs in the Fielding School of Public Health in accordance with Undergraduate Council bylaws as specified in Bylaw 65.1 of the Los Angeles Division. In exercising its functions under Bylaw 65.1, the Committee reports directly to the Educational Policy and Curriculum Committee which, in turn, reports to the Faculty Executive Committee. [Am 10 Nov 2016]

              (b) Duties. Formulates policy, criteria and procedures for undergraduate programs. In discharging this duty, periodically reviews and recommends revisions in undergraduate programs, and sets academic prerequisites for entry into undergraduate programs.

              (c) Membership. Five Academic Senate members, each representing one of the five departments. Other members are the Associate Dean for Academic Programs, the Assistant Dean for Student Affairs, and up to two nonvoting student representatives nominated by PHSA. The two Deans serve as ex officio, non-voting members. [Am 10 Nov 2016]

          (3) Student Affairs Committees

              (a) Charge. Represents the Faculty on all matters pertaining to students and provides liaison between the Faculty, the Administration, and formal and informal groups of students.

              (b) Duties. Reviews all schoolwide programs admissions that represent exceptions to general policy. Reviews all rejected minority applicants to the schoolwide programs. Establishes policy, criteria, and procedure by which students are recommended for available honors, scholarships and awards. Oversees presentation of the annual Honors and Awards Ceremony. Advises the Office of Student Affairs. Represents the Faculty in establishing policy and enforcing the procedures by which students are placed on probation and/or are dismissed. Assumes an ombudsperson function for students and ensures that appropriate grievance mechanisms exist and are available to the student body. Within the facilities available, considers and recommends procedures by which students are provided with access to career counseling and information about available jobs. [Am 10 Nov 2016]

              (c) Membership. Five Academic Senate members, each representing one of the five departments, and up to two nonvoting student representatives nominated by PHSA. The Assistant Dean for Student Affairs is an ex officio, non-voting member. [Am 10 Nov 2016]

          (4) Evaluation Committee.

              (a) Charge. Evaluate the School with regard to its mission and infrastructure and make recommendations to the Dean and Faculty, including School responses to feedback received from external evaluations of the School. [Am 10 Nov 2016]

              (b) Duties. The Committee should be especially concerned with the articulation of the Fielding School of Public Health's objectives in light of the needs of the public health professions for academic research, teaching and service. The Committee shall report its findings to the Faculty Executive Committee and to the Dean in an Annual Report. [Am 10 Nov 2016]

              (c) Membership. Five Academic Senate Faculty, each representing one of the five departments, at least two external members (one of whom should be an alumnus and another a representative of a local or state public health department), up to two nonvoting representatives nominated by PHSA, and the Associate Dean for Academic Programs as a non-voting ex officio member. [Am 10 Nov 2016]

              (d) Members serve for two years on staggered terms.

          (5) Ad Hoc Committees of the Faculty

              (a) The Faculty Executive Committee may appoint ad hoc Faculty Committees to develop recommendations regarding specific issues. An ad hoc committee shall consist of as many members as may be appropriate, plus a Chair. All members and the Chair shall serve only as long as the committee is constituted as determined by the Faculty Executive Committee. [Am 10 Nov 2016]

     (D) Administrative Committee. [Am 10 Nov 2016]

          (1) The Dean's Council [Am 10 Nov 2016]

              (a) Charge. To promote the administration of the Fielding School of Public Health [Am 10 Nov 2016]

              (b) Duties. Facilitate regular communication between Department Chairs, Associate Deans and the Dean about matters at the School and University levels and assist in the administration of the School. [Am 10 Nov 2016]

              (c) Membership. Department Chairs, the Dean, Associate and Assistant Deans. The Chair of the Faculty Executive Committee is an ex officio member without a vote. Meetings are chaired by the Dean. [Am 10 Nov 2016]

Part VIII. Order of Business

All meetings of the Faculty shall be governed by procedures specified in Academic Senate Bylaws 95 and 340. [Am 10 Nov 2016]

Part IX. Suspension of Rules

The rules of the Faculty may be suspended by vote of the Faculty provided that not more than two voting members present objection to such suspension. The Chair shall always state the question as follows: "Those who object to a suspension of the rules will raise the right hand."

Am 1 Aug 1994; 1 July 1998; 4 Nov 2010; 10 Nov 2016.

School of Public Affairs

[En 28 May 96]

Part I. Functions

1. The Faculty of the School of Public Policy and Social Research shall conduct the governance of the School of Public Policy and Social Research in accordance with all applicable rules of the Academic Senate of the University of California.

Part II. Membership

2. Membership in the Faculty of the School of Public Policy and Social Research is defined by Divisional Bylaws 50(A) and 179.

Part III. Officers

3. The officers of the Faculty shall consist of a Chair and a Vice Chair/Secretary who shall also serve as Chair and Vice Chair/Secretary of the Faculty Executive Committee. The Vice Chair/Secretary shall serve as Acting Chair in the absence of the Chair.

4. Administrative officers of the School of Public Policy and Social Research cannot serve as officers of the Faculty.

Part IV. Meetings

5. The Faculty of the School shall meet at least once annually after a call by the Chair of the Faculty or the Vice Chair/Secretary of the Faculty with a minimum of one week's notice prior to the meeting. The agenda of regular meetings shall include the following:

     (A) Consideration of the Minutes of the preceding Faculty meeting;

     (B) Announcements by the President, Chancellor, Dean, Department Chairs;

     (C) Reports of committees;

     (D) Petitions of students;

     (E) Unfinished business;

     (F) New business

6. Special meetings of the Faculty may be held at other times with at least three instructional days’ notice:

     (A) After a call to meeting by the Chair of the Faculty or the Vice Chair/Secretary of the Faculty, or

     (B) A written request for a meeting signed by at least ten voting members of the Faculty, and the meeting must be scheduled to take place within five instructional days of receipt of the request. Meetings scheduled in response to such a written request shall be limited to consideration of the matters of business specified in the request.

7. Non Senate faculty, staff, and students may be invited by the Chair to attend meetings of the Faculty or its committees and receive the courtesy of the floor.

8. The Chair shall preside at all meetings of the Faculty. In the absence of the Chair, the Vice Chair/Secretary will preside.

9. Robert's Rule of Order (current edition)shall govern Faculty meetings in all instances not covered by the Bylaws.

10. Voting shall be without secret ballot, except that a secret ballot shall be taken whenever requested by a majority of the voting members present. Ballots on academic personnel shall be by secret ballot.

Part V. Quorum

11. One third of those entitled to vote at Faculty meetings shall constitute a quorum.

Part VI. Committees

12. The Dean is an ex officio member of all committees without vote except as may be herein designated.

13. Except as may be herein designated, administrative officers of the School of Public Policy and Social Research cannot serve as members of the committees established by these Bylaws.

14. Executive Committee

     (A) The Faculty Executive Committee will provide advice, counsel, and recommendations to the Faculty and/or to the Dean as appropriate on all matters of school-wide significance including, but not limited to:

          (1) Budgetary matters of the School and the Departments, including but not limited to, the distribution and allocation of space and resources necessary to achieve academic goals.

          (2) The allocation of FTEs to Departments, authorizations to recruit, and the appointment of search committees.

          (3) The adoption, modification, or elimination of degree programs.

          (4) Oversight of all degree programs.

          (5) The appointment of Department Chairs, academic and research unit chairs, and other administrative appointments involving faculty activities.

          (6) Other matters deemed appropriate for discussion by the Committee.

     (B) The Faculty Executive Committee is not intended to replace other standing School committees, or Departmental committees, but is intended to be a mechanism for directing and integrating their work. It is not intended to replace Departmental Chairs, who continue to have the responsibility for administration of departmental budgets, academic and non-academic personnel, curriculum, and the management of day to day affairs. Whereas Departmental Chairs will be concerned with departmental interests, the Faculty Executive Committee will take a school-wide perspective.

     (C) The Faculty Executive Committee will be composed of the Chair and Vice Chair/Secretary of the Faculty, one representative from each of the Departments of Policy Studies, Social Welfare, and Urban Planning, and the Dean, as an ex officio non-voting member.

     (D) The faculty representatives of the Faculty Executive Committee will be elected for one-year terms beginning on September 1.

     (E) The elected Chair and Vice Chair/Secretary of the Faculty will also serve as Chair and Vice Chair/Secretary of the Committee.

     (F) Election of Faculty Executive Committee Members.

          (1) Only academic senate members shall be entitled to vote for the Faculty Executive Committee.

          (2) Departmental Representatives. During the Spring quarter, each department will elect one representative and one alternate to serve on the Faculty Executive Committee for the following academic year.

          (3) Chair and Vice Chair/Secretary. During the Spring quarter, the Vice Chair/Secretary will distribute nomination forms to the entire faculty of the School, one month prior to election of the Chair and Vice Chair/Secretary for the coming academic year. A faculty member must be nominated by at least one other member in order to appear on the ballot.

          (4) Consent of the candidate must be obtained in order to validate the nomination. Voting will be done by secret mail ballot of all eligible voters with one week allowed for voting. A candidate is elected if he or she receives a majority of those voting. A run off ballot will be used if no candidate receives a majority on the first ballot.

     (G) The Faculty Executive Committee will meet at least twice per quarter.

     (H) The agenda for each meeting will be distributed to all faculty in advance.

     (I) Meetings may be called by the Chair, or in his absence the Vice Chair/Secretary, or a majority of the voting members of the Committee

     (J) Faculty may request any member of the Faculty Executive Committee to place an item on the agenda, and Committee members may individually place items on the agenda.

     (K) A majority of the Faculty Executive Committee will have the power to call a School meeting upon two weeks’ notice.

     (L) Quorum: A quorum shall consist of a majority of voting members.

15. Committees

     (A) The Chair of the Faculty shall appoint all committees of the Faculty not otherwise provided for.

Part VII. Departments

16. Each Department shall be responsible for the following matters:

     (A) The recruitment, supervision, and evaluation of departmental academic personnel.

     (B) The development of the departmental curriculum and the administration of its degree programs.

     (C) The admission and matriculation of departmental students.

     (D) The proper functioning of a grievance procedure for both Department personnel and students.

17. Each Department Chair will be responsible for the following departmental matters:

     (A) The proper administration of the budget according to the allocations and categories decided by the Dean in consultation with the Chair. Department Chairs, in accordance with the bylaws of the department and with the approval of the Dean, will have flexibility to make adjustments between lines for exceptional circumstances.

     (B) The staffing and supervision of the departmental curriculum.

     (C) The recruitment, supervision, and evaluation of non‑academic personnel.

Part VIII. The Dean

18. The Dean is responsible for the overall administration of the school, including:

     (A) The allocation of resources to the various departments, and those resources are properly accounted for;

     (B) The proper administration of applicable systemwide and local rules and regulations;

     (C) That the curriculum of the various departments is properly staffed and that academic standards are maintained;

     (D) That standards for admission and matriculation of students in the Departments are in accordance with University rules and regulations;

     (E) That appropriate grievance procedures for students and staff are maintained.

19. The Dean, in consultation with the Department Chairs and the Faculty Executive Committee, will allocate to each Department an overall budget, general categories for personnel, administration, and discretionary funds.

Part IX. Amendment of Bylaws

20. The foregoing Bylaws may be added to, amended, or repealed at any regular or special meeting by a two thirds vote of the members present.

21. Not less than ten days prior to any regular or special meeting at which addition to, amendment of, or deletion of all or any portion of the Bylaws is considered, the Secretary shall post to the Faculty a written notice of any such proposed addition, amendment, or deletion.

Part X. Implementation

22. These Bylaws shall become effective immediately after approval by two thirds of the Faculty. Initial elections for the faculty representatives to the Executive Committee shall be conducted immediately after approval of these Bylaws.

School of Theater, Film and Television

Part I. Functions

1. The Faculty of the School of Theater, Film and Television shall conduct the government of the School of Theater, Film and Television.

Part II. Membership

2. Membership in the Faculty of the School of Theater, Film and Television is defined by Divisional Bylaws 50 (A) and 183.

Part III. Officers

3. Chair. The Faculty shall elect a Chair annually, according to the procedures prescribed in Divisional Bylaw 150 and Senate Bylaw 340 (A).

Part IV. Meetings

4. The Faculty shall meet once each term or at the call of the Chair.

Part V. Quorum

5. One-third voting members shall constitute a quorum.

Part VI. Committees

Title I. Appointment and Tenure

6. The Chair shall appoint committees of the Faculty not otherwise provided for. The Dean shall be member ex-officio of all committees, with full voting privileges.

7. Committees shall hold office for a term of one year from July 1st or until successor committees are appointed thereafter.

Title II. Standing Committees

8. Advisory Council. An Advisory Council may be appointed by the President upon recommendation of the Dean to assist in the formulation of policies and in the development of long-range programs. Members of this Council may be selected from outside the University and shall hold office for one year.

9. Executive Committee.

     (A) The Chair of the Faculty shall serve as Chair of the Executive Committee.

     (B) Membership. Each department in the School shall be represented by its chair, ex-officio with full voting privileges, and two faculty members. Members will be elected on an annual basis by their respective faculties according to Divisional Bylaw 150. Elections will be held in Spring Quarter for the following academic year. Members shall hold office for a period of one year, beginning July 1st.

     (C) Student Members. One student from each department shall participate as non-voting members. Student members shall be elected on an annual basis in a duly constituted election by the students in the department or in the absence of such election, representative shall be selected by the faculty of the department. Student members shall be excluded from meetings, or portions of meetings, where personnel actions are considered.

     (D) Meetings. Meetings shall be called once a month or as necessary.

     (E) Duties

          (1) The Committee shall have the general oversight of the welfare of the students, staff, and faculty of the School, and shall bring before the Faculty any recommendations that the Committee may deem advisable.

          (2) It shall designate the specific courses acceptable on the general requirements of the School as well as on the requirements of existing and/or new majors and curricula, including prerequisites and limitations on programs, and alternative electives.

          (3) The Faculty delegates to the Committee its powers to act under the Divisional Bylaws 50 (D)(4), (5), and (6) and authorizes the committee, at its discretion, to re-delegate these powers to the Dean of the School.

          (4) Consent Calendar. Agenda items deemed noncontroversial by the Chair of the Faculty, may be placed on a Consent Calendar. Approval of all business on the Consent Calendar requires a single unanimous vote. At the request of any member any Calendar item must be removed from the Calendar and deferred until consideration of new business.

Part VII. Order of Business

10. All meetings of the Faculty shall be governed by procedures specified in Senate Bylaw 120 (C).

Part VIII. Amendment of Bylaws

11. The Bylaws may be amended by a two thirds vote either at any duly constituted meeting, or if by mail, a majority of returned ballots, provided notice shall have been sent to each member at least five days previous to the meeting, or ten days prior to the deadline for receipt of mail ballot.

Part IX. Suspension of Rules

12. The rules of the Faculty may be suspended by vote of the Faculty, provided not more than two voting members present object to such suspension.

Appendix III - Bylaws of the Graduate Council

Part I. Membership and Duties

The membership and duties of the Graduate Council are defined by Divisional Bylaw 65.2.

Part II. Officers

The Chair and Vice Chair of the Graduate Council are selected by the Committee on Committees of the Los Angeles Division from among the appointed members.

Part III. Meetings

Meetings of the Council are ordinarily scheduled twice a month during the academic year, or at least once each quarter. The Council may meet at such other times as it may determine, or at the call of the Chair. [Am 13 Mar 1990]

Part IV. Quorum

Fifty percent plus one voting member of those serving constitute a quorum. [Am 8 Nov 1988; 23 Nov 2021]

Part V. Committees

Title I. Appointment and Tenure

     (A) Members of Standing Committees of the Graduate Council are appointed by the Chair and hold office for a term of one academic year and until successor committees are appointed thereafter. The Chair shall create committees and make appointments not otherwise provided for. [Am 8 Nov 1994]

Title II. Standing Committees

     (A) Administrative. The Administrative Committee of the Council shall consist of the Chair and Vice Chair of the Council, Co-chairs of the Committee on Degree Programs, Chair of the Fellowships and Assistantships Committee, Chair of the Graduate Student and Postdoctoral Scholar Well-Being Committee and at least one other member, as well as the Dean of the Division of Graduate Education, ex officio, without a vote. This Committee is delegated responsibility to act for the Council as a whole as the need arises, subject to the rules of the Academic Senate and the Graduate Council. [Am 28 May 1982, 06 Jun 2013, 07 Jun 2018; 03 Jun 2023]

     (B) Degree Programs. The Committee on Degree Programs shall consist of at least seven members. The charge of this Committee includes review and recommendation of graduate education policy matters; admission and enrollment issues; proposals of new fields of study; degree procedures and requirements; proposals for extensive changes to existing degree programs; and matters pertaining to courses of instruction. In coordination with the Undergraduate Council’s Curriculum Committee, the Committee is also responsible for advising the Division on policies regarding the quality of instruction, including methods of evaluation of teaching. [Am 13 Mar 1990; 8 Nov 1994; 06 Jun 2013; 23 Nov 2021]

     (C) Graduate Admissions and Enrollment. [Deleted 13 Mar 1990]

     (D) Fellowships and Assistantships. The Committee on Fellowships and Assistantships shall have full power to act for the Council on fellowship matters, and shall have the responsibility for recommending policy where teaching and research assistantships are involved.

     (E) Follow-up Committee. [Am 28 May 1982; 13 Mar 1990; Deleted 06 June 2013]

     (F) Student and Postdoctoral Scholar Well-Being. The joint Undergraduate Council and Graduate Council Committee on Student and Postdoctoral Scholar Well-Being consists of six members: a Chair and a Co-Chair appointed by the Chair of the Undergraduate Council and the Chair of the Graduate Council, along with at least two other members of the Graduate Council, appointed by the Chair of Graduate Council, and at least two other members of the Undergraduate Council, appointed by the Chair of Undergraduate Council Additionally, the Committee shall have one student member of the Undergraduate Council, one student member of the Graduate Council, and one postdoctoral scholar. The Vice Chancellor of Student Affairs serves as a non-voting ex officio member. The charge of this Committee is to develop strategies and policy recommendations to improve and enrich student and postdoctoral scholar intellectual and academic life and foster a sense of academic community at UCLA for all students, including student-athletes, transfer students, international students, students with disabilities, students with dependents, and first-generation students. [Am 07 Jun 2018; 23 Nov 2021]

     (G) Instruction and Degree Requirements. [Deleted 13 Mar 1990]

     (H) Self-Supporting Graduate Professional Degree Programs (SSGPDP) Ad Hoc Advisory. The SSGPDP Ad Hoc Advisory Committee consists of a Chair and at least six other members appointed by the Chair of the Graduate Council, in consultation with the Executive Vice Chancellor and Provost. The SSGPDP Ad Hoc Advisory Committee shall include the outgoing Chair of the Graduate Council. The SSGPDP Ad Hoc Advisory Committee actively engages with proposing units in supporting the development of proposals for Self-Supporting Graduate Professional Degree Programs (SSGPDPs) at UCLA. The Committee guides proposing units on how to fulfill all requirements associated with UCLA’s SSGPDP guidelines, informs the Graduate Council whether proposals satisfy the guidelines, and supports the Graduate Council and the Academic Program Review Committee in the periodic review and audit of existing and new SSGPDPs. [En 23 Nov 2021; 8 Jun 2023]

Part VI. Order of Business

All meetings of the Graduate Council shall be governed by procedures specified in Divisional Bylaw 135. [Am 8 Nov 1994; 8 Jun 2023]

Part VII. Coordinated Reviews

Pursuant to Divisional Bylaw 65.2(B)(3), the Graduate Council delegates administration of the periodic review of each graduate program, normally at intervals not exceeding nine years, to the Academic Program Review Committee. One member of the Academic Program Review Committee shall be a current member of the Graduate Council, assigned by the Graduate Council Chair. Programmatic reviews shall follow the procedures as specified in Appendix XVI. Changes to the Appendix will be recommended to the Legislative Assembly by the Academic Program Review Committee after consultation with the Committee on Rules and Jurisdiction, Graduate Council, and Undergraduate Council. [Am 8 Nov 1994; 06 June 2013; 8 Jun 2023]

Part VIII. Coordinated Reviews

[Rescinded 11 Jun 1991]

Part VIII. Amendment of Bylaws

The foregoing bylaws may be added to, amended, or repealed at any regular or special meeting by a two-thirds vote of all members present, provided that written notice of amendment shall have been sent to each member of the Council at least five days previous to the meeting at which the amendment is to be proposed. [En 8 Nov 1994]

Appendix IV – Undergraduate Requirements

Guidelines and policies concerning undergraduate requirement and admission of disadvantaged students

     (A) Responsibilities of UCLA. The University of California has accepted a social responsibility to facilitate admissions of disadvantaged persons by both special programs and recruitment efforts. The need for programs directed toward reducing cultural and economic barriers to admission is based on commitment to equality of access for all qualified persons. There should be no conflict between this commitment and the University's commitment to educational excellence. The social responsibility for such efforts also rests on the distinctive capacities of the University in helping those from disadvantaged backgrounds break the cycle of poverty and under-achievement and on the potential of the University in helping to establish role models for cultural minorities.

     (B) Cooperation with Other Segments of Higher Education. Other segments of public higher education also have social responsibilities in this area. Within the state's tripartite system, the community colleges and the state university system (CSUC) are responsible for more students. Their programs, designed to meet their responsibility, together with their diversity in students, size, and community proximity, make them in some respects better able to handle the special interests and problems of many disadvantaged students. Nevertheless, UCLA must fulfill its own responsibilities toward improved access for disadvantaged persons. For many persons, community colleges and the state university system (CSUC) will provide the best bridge from disadvantaged segments of the community to UCLA. Cooperation with community colleges and campuses of the state university system, to reduce barriers to university access for their students, is an important aspect of the University's responsibility.

     (C) Cooperation with High Schools and Junior High Schools. High school and junior high school teachers, counselors, and administrators may be helpful in identifying the most capable students from disadvantaged backgrounds. The senior and junior high schools must play a major role in preparing disadvantaged students for college and university work. Neglect at early stages by either senior or junior high schools often leads to remedial needs which could have been avoided by better counsel and preparation. Effective cooperation with those responsible for guidance and teaching at both levels needs to be established and sustained. UCLA has a responsibility to provide information and to cooperate in pinpointing barriers to University access which occur in earlier education.

Part II. Policies

     (A) UCLA should actively recruit qualified students from disadvantaged backgrounds. This recruitment effort must, however, be directed to students intellectually capable of overcoming their disadvantages. It is a disservice to the individuals involved, to the University, and to the community at large to enroll students who cannot complete a program of studies without excessive remedial preparation. Bringing unprepared individuals to the University only leads to failure, frustration, discouragement, and withdrawal or dismissal. This is certainly no way to fulfill the social responsibility of the University in this area. High school GPA as well as performance on standardized tests and recommendations of high school teachers, counselors, and administrators should be taken into account in identifying students capable of completing a program of studies.

     (B) Recruitment programs should search out highly able disadvantaged students at the undergraduate level, should inform them personally of our interest, the programs, and support opportunities at UCLA, and should assist candidates in meeting the complexities of the application process (for admission and for financial support)without lowering of academic standards.

     (C) It is not sufficient for UCLA simply to recruit students with cultural and economic disadvantages. Where necessary, such students must be supported once admitted through special programs of assistance, including specialized counseling, tutoring, and summer programs.

     (D) UCLA should cooperate with other segments of public higher education in programs of recruitment of disadvantaged students at the level of transfer in undergraduate status.

     (E) UCLA should cooperate with high schools and junior high schools serving students with disadvantaged backgrounds in improving their academic programs.

     (F) All programs of recruitment of disadvantaged students must be fully accountable to both the Administration and the Academic Senate. This accountability must include: information on activities, schools, individuals contacted, students enrolled, etc.; information on cooperative programs with other segments of public higher education, high schools and junior high schools; high school GPA, scores on standardized tests, and other measures of previous performance for students admitted; completion rates, persistence rates, and grades received for students; and information on students redirected.

     (G) The Committee on Undergraduate Admissions and Relations with Schools is charged with the continuing responsibility for review of UCLA undergraduate admissions practices--both regular and special--action procedures-to evaluate their conformity with these guidelines and to report each year on the steps taken to implement these policies. [En 11 Apr 1978; Am 13 Nov 2008]

Appendix V – Procedures for Transfer, Consolidation, Disestablishment, Discontinuance, and Suspension of Academic Programs and Units

These UCLA procedures were established pursuant to the Systemwide Policy on Transfer, Consolidation, Disestablishment, and Discontinuance of Academic Programs and Units, dated September 19, 1979 and implemented by the Compendium entitled "A Proposal to Streamline and Expedite Systemwide Review Processes for Academic Programs, Academic Units, and Research Units" dated July, 1995.

For purposes of these procedures an academic program is defined as a sequence of courses and examinations leading to a degree; it does not include a concentration within a major, but it does include an established interdepartmental program. An academic unit is defined as a School, College, department or a division within a School, College, or department. It does not include an organized research unit.

The term "Appendix V action" refers to the transfer, consolidation, disestablishment or discontinuation of an academic program(s)or an academic unit(s) , whether within a campus or from one campus to another. It also refers to the transfer or consolidation of two or more programs or units, whether within a campus or from one campus to another. It also refers to suspension, meaning a temporary interruption of a program or unit (an extraordinary step to be considered only in exceptional circumstances) . It refers to a "major reduction" of budget or FTE (temporary or permanent)of a program or unit which constitutes a de facto Appendix V action. It also refers to a split or division of a program or unit into more than one part

I. Policy

     (A) Purpose

          (1) If the University is to be able to review and redirect itself from time to time, Appendix V actions must be taken. These procedures are promulgated to assure that these actions are properly carried out.

          (2) The purposes for a review under Appendix V are to:

              (a) Provide an opportunity for all interests affected by a proposed Appendix V action to furnish input into the process, and

              (b) Render an academic judgment on the merits of the proposed Appendix V action.

                 (i) For purposes of the preceding sentence, the term “academic judgment” should be interpreted broadly. It includes judgment about the quality of the teaching, research, and public service carried on in a given academic unit, the centrality of its program in the University, the demand among students for the program, the role that its graduates play in the community, the uniqueness of the program (or lack thereof) , whether the program is conducted efficiently, whether it would be viable at a lower level of budgetary support, and similar questions.

     (B) Authority

          (1) The Regents have delegated to the Academic Senate authority over courses and curricula, and to the Administration authority over personnel and resources. Thus, only the Senate may discontinue academic programs; termination of academic units is carried out by the President, the Chancellor, or the Regents. Since these decisions are inextricably interrelated, all Appendix V actions should be preceded by full consultation between Senate and Administration.

     (C) Criteria

          (1) Appendix V actions should be undertaken only for academic reasons pertaining to the teaching and research functions of the University. Societal requirements, long-range fiscal considerations, and planning objectives can be taken into account. Because of the University's long-term commitments to faculty and students, Appendix V actions cannot, in general, be used to realize short-term savings, and so are not an appropriate response to transitory fiscal problems.

     (D) De Facto Disestablishment

          (1) Since any Appendix V action requires prior Senate review, procedures described herein shall be invoked whenever the Designated Committee, as defined below, determines that gradual or sudden reduction of resources is likely to result in de facto Appendix V action.

     (E) Review and Consultation

          (1) Disestablishing a program or unit should be done with great care and consideration, and only after appropriate consultation and evaluation.

          (2) The review process shall include substantive participation by all relevant parties--faculty, students, Academic Senate, staff, and Administration.

          (3) All parties who would be affected by a contemplated Appendix V action shall have timely access to relevant information consistent with the provisions of University personnel policy

     (F) Safeguards for Students

          (1) Students enrolled in a program or unit which is disestablished, consolidated, transferred, discontinued or suspended should have reasonable opportunity to complete their degrees in the program.

     (G) Safeguards for Faculty

          (1) Every effort shall be made to minimize the disruptive effects of Appendix V actions upon the careers of the affected faculty. Policies and procedures governing faculty tenure and related matters shall be strictly followed. A proposal or recommendation for an Appendix V action must be accompanied by a plan for reassignment of the affected faculty.

II. General Provisions

     (A) Designated Committees

          (1) The "Designated Committees" for a Senate Appendix V action are

              (a) Undergraduate Council for undergraduate programs and units [see Bylaw 65.4]

              (b) Graduate Council, for graduate programs and units [see Bylaw 65.2(3)]

     (B) Affected Faculty

          (1) A proposal for an Appendix V action affecting a unit, program or major must be voted upon by the Faculty of the College or School concerned.

     (C) Role of the Executive Board

          (1) The Executive Board shall discharge the following functions in connection with a proposed Appendix V action:

              (a) Make the decision to initiate an Appendix V review; notify Systemwide Senate that an Appendix V review has been initiated;

              (b) Facilitate the process of negotiation between the academic program or unit and the Administration;

              (c) Perform advisory and coordinating functions (including setting deadlines for designated and ad hoc committees).

     (D) Role of the Council on Planning and Budget

          (1) The role of the Council on Planning and Budget under Appendix V is to render assistance to the other actors in the process--faculties, Faculty Executive Committees, ad hoc committees, designated committees, Executive Board, and Legislative Assembly. The Council should also be consulted with reference to a "de facto" Appendix V action. The Council should render assistance both with regard to academic planning issues and also with regard to such budgetary questions as the financial effect of an FTE reduction, the viability of a unit after resources have been reduced, the efficiency with which a unit is operated, and similar questions.

     (E) Coordination

          (1) A designated committee shall:

              (a) notify the Chancellor, and through the Chancellor, the President, early in the process if:

                 (i) the academic program or unit under consideration appears to be unique in the University of California;

                 (ii) the action would involve intercampus transfer or consolidation;

                 (iii) the Appendix V action would have systemwide effects, or effects on higher education within California beyond the University of California.

              (b) promptly notify and confer with the faculties, deans, and executive committee that would be directly affected by such action, the Council on Planning and Budget, and the Chair of the Division.

     (F) Interruption of Procedure

          (1) The Designated Committee may:

              (a) reconstitute the ad hoc committee (specified in IIIA) ;

              (b) terminate the review if further consideration becomes inappropriate.

     (G) Student Representatives

          (1) Student representatives, appointed in accordance with Bylaw 45, are members of the committees to which they have been appointed. However, their votes are counted separately from those of the faculty. Subject to approval by the Committee, the Chair may exclude student representatives from the hearings or deliberations if sensitive personnel issues are to be discussed; this rule holds both for Designated Committees and the ad hoc committees.

     (H) Conflict of Interest

          (1) General rule: A member of any committee, including a student representative that would be directly affected by the outcome of an Appendix V action, must recuse him or herself from any committee engaged in such review. A member is directly affected if the action in question will have an impact on the member's department or other unit separate and distinct from impacts on other departments or units. A member is also directly affected by a decision in which the member has a material financial interest. Such recusals become effective at the time that an Appendix V action is initiated. [See Bylaw 45L for complete language on Conflicts of Interest.]

     (I) Unresolved Issues

          (1) Any issues pertaining to Appendix V actions not covered explicitly by this Appendix shall be resolved by the Executive Board of the Academic Senate subject to approval by the Committee on Rules and Jurisdiction for conformity with the Code of the Academic Senate.

III. Formal Review Proceedings

     (A) Ad Hoc Committee

          (1) The Designated Committee shall select a balanced and knowledgeable ad hoc committee composed of Senate members to investigate the issues and to make recommendations to the Designated Committee on the proposed Appendix V procedure. In selecting an ad hoc committee, the Designated Committee may request suggestions from the Committee on Committees. The ad hoc committee may be composed entirely, partially, or not at all of members of the Designated Committee. The Designated Committee in its discretion may select one or more students as non-voting members of an ad hoc committee.

     (B) Seeking Advice

          (1) The ad hoc committee will seek expert advice on campus, and may also do so off-campus.

     (C) Open Hearing

          (1) The ad hoc committee will invite written arguments from all interested parties, hear oral arguments to the extent feasible, and hold an open hearing at which interested parties can present their views. It will ensure that a vote of the relevant Faculty is taken.

     (D) Report

          (1) The ad hoc committee must report its reasoning and its recommendation in writing to the Designated Committee. The Designated Committee may hold an open hearing at its discretion.

     (E) Transmittals by Designated Committee

          (1) Upon receiving the report of the ad hoc committee, the Designated Committee will seek whatever additional information it believes necessary before arriving at its recommendation in closed session. It shall transmit its recommendation, along with the report of the ad hoc committee, to the chairs of the relevant departments and interdepartmental committees, the Executive Committee of the School or College, the affected faculty members, the Divisional Chair, the Undergraduate Council, the Committee on Diversity and Equal Opportunity, Privilege and Tenure, the Councils on Academic Personnel and Planning and Budget, the Chancellor, the appropriate deans and, to the extent practical, the affected students.

     (F) Designated Committee’s Report

          (1) The Designated Committee's report should:

              (a) contain the arguments, pro and con;

              (b) identify the position of all relevant parties, including majority and minority reports of appropriate committees of the Academic Senate;

              (c) report any votes on the issue by faculty of the program or unit affected, and of the relevant School or College, and comments by the Council on Academic Personnel and the Committee on Privilege and Tenure on the reassignment of the associated faculty.

          (2) The Designated Committee shall submit copies of its report and recommendation promptly for consideration by all members of the Legislative Assembly. The Executive Board shall determine whether the matter is to be raised at the next regularly scheduled meeting, or at a Special Meeting of the Assembly, based on the need to ensure both timely action and adequate opportunity for interested parties to present their case before the Assembly and insert statements in the Notice of Meeting.

     (G) Legislative Assembly Action

          (1) The Legislative Assembly will then take action on the proposal for Appendix V actions. Immediately after the vote of the Assembly, the Secretary shall promptly notify the proper administrative officials of the Senate's action with respect to academic programs or recommendations with respect to academic units.

IV. Alternate Dispute Resolution

     (A) Consensual resolution of an Appendix V action by all parties thereto is not precluded by this Appendix. If a consensual resolution is reached, the full procedures described herein may be dispensed with provided, however, that the final agreement is approved by the appropriate designated committee(s)and the Legislative Assembly.

V. Procedures Related to De Facto Appendix V Action

     (A) If the appropriate Designated Committee, as defined in II, finds prima facie evidence that an actual or proposed reduction of resources is likely to result in de facto Appendix V action, it shall conduct a review and make a determination whether a de facto Appendix V action has occurred or is occurring.

     (B) A complete review will include consultation with the Chair and faculty of the affected unit or program as well as the Chancellor and other appropriate administrative officers.

     (C) A review may be terminated, at the discretion of the Designated Committee, if:

          (1) the resource dispute is resolved,

          (2) a formal proposal for Appendix V action is made by the Administration and the Designated Committee agrees to institute a review,

          (3) the Committee does not find sufficient cause to proceed.

     (D) If, following a complete review, the Designated Committee determines that a de facto Appendix V action has occurred or is occurring, it shall report its findings to the Divisional Chair who shall consult with the Chancellor on the issue.

     (E) If, in the view of the Designated Committee, these consultations do not resolve the matter, the Committee's findings shall be reported to the Legislative Assembly. If the Assembly concurs with these findings, the Designated Committee shall proceed with a normal Appendix V review under the provisions of this Appendix. [Am 11 Mar 1986; 13 Apr 1982; 28 May 1996]

Appendix VI – Appeals

Part I. Graduate Disqualification and Appeals Procedures

     (A) Regulation 904 of the Academic Senate reads as follows: "Disqualification of graduate students is at the discretion of the Dean of the Graduate Division concerned."* With the advice of the Graduate Council, the Dean of the Graduate Division has adopted the following policies and procedures.

     (B) The record for any student who is subject to disqualification for reasons other than failure to maintain a grade point average greater than 3.0** will be reviewed by an Associate Dean in the Graduate Division, in consultation with the Chair or Vice Chair of the student’s program and the student’s advisor, as appropriate. A student who is found to be subject to disqualification, in accordance with Standards and Procedures for Graduate Study at UCLA, will be disqualified from further registration in their current program, and will be given written notice stating the reasons for this action. [Am 07 Jun 2018]

     (C) A student who is academically disqualified in one program would remain eligible to apply to a graduate program in an unrelated field on the same campus. [Am 07 Jun 2018]

     (D)A student who is subject to disqualification or who has been disqualified may submit a written appeal for reconsideration for cause to the Dean of the Division of Graduate Education within 30 calendar days after the date of the notice of disqualification. [Am 28 May 1981] Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, or (b) judgments based upon non-academic criteria in violation of the University of California nondiscrimination policies. [Am 28 May 1981; 5 Oct 2021]. Disagreements over evaluation of academic quality will not be considered as an appropriate basis for such appeals. If a student appeals on non-academic criteria grounds and files a report with an office to investigate, and that office provides the Division of Graduate Education with Investigation Materials that reflect possible substantive mitigating circumstances, the Dean of the Division of Graduate Education will refer the appeal to the Graduate Council's Committee on Degree Programs. In all cases of student appeals, so referred, the student is entitled to a personal appearance before the Committee on Degree Programs. [Am 24 Nov 1992; 5 Oct 2021]

     (E) This Committee, after consultation with the student's department, will make a recommendation to the Dean as to the disposition of the case and the Dean of the Division of Graduate Education will make a final decision. Every reasonable effort will be made to transmit a final decision to the student by the end of the regularly scheduled term following the one in which the original appeal for reconsideration has been submitted. [Am 28 May 1981] In reporting the final decision of the Dean to the student, the basis for the decision, its effective date, and the nature of the recommendations of the Committee on Degree Programs will be included. [Am 24 Nov 1992]

     (F) For students seeking the J.D., M.D., or D.D.S. degrees, the disqualification and appeals process will be according to the written procedures adopted by the Schools of Law, Medicine and Dentistry respectively.

* This regulation constitutes Title III of Part IV of the Regulations. Part IV is titled Scholastic Regulation. Thus the authority of the Dean of the Division of Graduate Education relates to academic disqualification. Authority to terminate student status as a result of disciplinary proceedings rests with the Dean of Students.

** Students who believe that a grade has been assigned by criteria not directly reflective of performance in a course, may appeal by bringing charges against the Instructor. The detailed process is presented in Appendix XII of the Manual of the Los Angeles Division of the Academic Senate as well as Regulation A-306(D).

Part II. Undergraduate Dismissal Appeals

     (A) An undergraduate dismissed for academic reasons, and who believes that such dismissal is not based on appropriate criteria as established by or through the Academic Senate, may petition the Dean or Dean's designate of the student's school or college setting forth in writing his/her reasons for believing that the proposed action is improper. Such a written petition must be made within two weeks of the receipt of the dismissal notice. Upon receipt of such petition, the Dean or Dean's designate shall provide the student an opportunity to appear, be heard, and to present evidence on the question of whether the proposed action was based on appropriate academic criteria. Within 45 days of the receipt of the student's petition, the Dean or Dean's designate shall, after consultation with the student's department, inform the student in writing of his/her decision in the matter. If the decision is to dismiss the student for academic reasons, the decision notice shall set the date on which such action is effective and shall explain any conditions attaching thereto. Dismissal of undergraduate students may not be based on race, sex or handicap not affecting required academic performance. [Am 28 May 1981]

Part III. Graduate Dismissal Appeals Procedure

     (A) An applicant for graduate admission whose application for admission to the University has been rejected, may submit a written appeal for reconsideration for cause to the Dean of the Division of Graduate Education within 30 calendar days after the date of the notice denying admission. [Am 28 May 1981] Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, (b) judgments based upon criteria other than those specified by the University, (c) personal bias, or (d) discrimination on the basis of race, sex, or handicap not pertaining to required academic performance. [Am 28 May 1981] Disagreements over evaluation of academic quality will not be considered as an appropriate basis for such appeals. The Dean will request the department chair or graduate advisor to review the departmental rejection. In cases of appropriate cause, the Dean of the Division of Graduate Education will refer the appeal to the Graduate Council's Standing Committee on Degree Programs. In all cases of admissions appeals, so referred, the applicant must submit a written statement of the basis for the appeal to the Committee on Degree Programs and may, at the discretion of the committee, make a personal appearance before it. [Am 24 Nov 1992]

     (B) This Committee will make a recommendation to the Dean as to the disposition of the case and the Dean of the Division of Graduate Education will make the final decision. Every reasonable effort will be made to transmit a decision to the applicant within 90 calendar days of the receipt of the student's initial written appeal for reconsideration. [Am 28 May 1981] In reporting the final decision of the Dean to the applicant, the basis of the decision and the nature of the recommendations of the Committee on Degree Programs will be included. [Am 24 Nov 1992]

     (C) For the applicants seeking the J.D., M.D. or D.D.S. degree programs, the admissions appeals process will be according to the written procedures adopted by the Schools of Law, Medicine and Dentistry respectively.

Part IV. Undergraduate Admissions Appeals

     (A) An applicant for undergraduate admission whose application for admission to the University has been rejected, and who believes that such rejection was not based on the appropriate academic criteria established for admission by or through the Academic Senate, may petition the undergraduate Admissions Officer setting forth in writing his/her reasons for believing that the application was improperly rejected or the admissions criteria were improperly applied. The Admissions Officer shall consider the petition, shall investigate the allegations contained therein, may grant the applicant an interview to discuss the matter, and shall within 30 days of receiving the petition inform the applicant in writing of the decision. If the Admissions Officer denies the petition, upon request of the applicant, the Admissions Officer shall transmit a copy of the decision to the Chancellor, or his/her designate, who shall review the record, and within 15 days shall inform the applicant and the Admissions Officer of the final decision.

Appendix VII – Candidate in Philosophy Degree

Criteria for graduate council authorization for departments to offer the candidate in philosophy degree

     (A) The Los Angeles Division of the Academic Senate, on recommendation of the Graduate Council and the Committee on Educational Policy and Program Reviews, adopted the following criteria to guide the Council's action on requests from individual departments to award the Candidate in Philosophy degree on the UCLA campus

          (1) The Candidate in Philosophy degree is to be awarded only by departments previously authorized to award the Ph.D.

          (2) The Candidate in Philosophy will be specifically designated as not a terminal degree.

          (3) The Graduate Council will review departmental requirements for advancement to candidacy to ensure uniform criteria for the awarding of the degree of Candidate in Philosophy.

Each department or comparable administrative unit wishing its students to be eligible for this degree shall submit a formal proposal for Council review and approval.

Appendix VIII – Graduate Council – Degree Examinations

Standards and procedures related to the conduct of examinations for graduate degrees will be published in a handbook and distributed to all Senate members.

1. Standards and Procedures to Be Determined by the Graduate Council.

     (A) Constitution of committees, doctoral and master's (thesis plan); nomination and appointment; replacement of members.

     (B) Examinations (doctoral) ; role of department chair in conduct of examinations; evaluation of student performance; degree of consent; final oral examination.

     (C) Foreign language requirements for doctor's degrees; determination by department, subject to approval by the Graduate Council.

     (D) Theses and dissertations: level of performance, degree of consent, final approval.

2. Standards and Procedures to Be Determined by Departments and Interdepartmental Degree Committees.

     (A) Departmental guidance committees: constitution, nomination, responsibility for departmental screening and written qualifying examinations.

     (B) Master's committees (comprehensive examination plan); appointment responsibilities.

     (C) Examinations: departmental screening examinations; master's comprehensive examinations; level of performance on written qualifying examinations required for eligibility for oral qualifying examination; reexamination (including foreign language if required) .

     (D) Foreign language requirements for master's degrees, at the option of departments.

Appendix IX – Council on Research

[Repealed 30 May 2019]

Appendix X – Committee Structure of the University of California Academic Senate and the Los Angeles Division

Appendix XI – Establishment of Undergraduate Programs

Procedures for the Establishment of Undergraduate Programs

(A)Proposals for the establishment of undergraduate programs, including undergraduate majors, may be initiated by departments, by groups of faculty members, by the Executive Committee or the Faculty of the appropriate college or school, or by the Academic Senate through the Undergraduate Council. [Am 13 April 1982].

Appendix XII – Faculty Code of Conduct Implementing Policy

Campus Procedures for Implementation of University Policy on Faculty Conduct and the Administration of Discipline

[Am 23 May 1989; 8 June 1999; 4 Jun 2002; 6 Jun 2013; 07 Jun 2018]

Section 1. Applicability and Summary of Steps and Procedures

     (A) At UCLA the following serves to implement University policy on faculty conduct and the administration of discipline and applies to all members of the Academic Senate and academic staff whose instructional duties are not subject to direct supervision. These persons are called "faculty member" in these procedures.

     (B) Disciplinary sanctions within the terms of the University Policy on Faculty Conduct and the Administration of Discipline adopted by the Regents on June 14, 1974, shall not be imposed except by following the procedures set forth below.

     (C) The following procedures relating to the administration of discipline apply only in those instances in which an individual is charged with improper faculty conduct and have no bearing upon a faculty member's rights in cases not involving discipline. Also see SBL 335.E regarding the relationship between a disciplinary charge and a grievance arising out of the same matter. [Am 4 Jun 2002]

     (D) At UCLA, allegations of violations of the Faculty Code of Conduct (i.e. charges)are to be treated, as far as possible, in a two-tiered process-first, an investigatory stage initiated by the filing of a complaint; and second, where the charge is not resolved prior thereto, in a formal hearing stage. In the first stage, the Charges Committee has the responsibility to determine whether probable cause of a violation of the Faculty Code of Conduct has occurred subject to provisions in Section 5B. If the Charges Committee finds probable cause, the second stage is initiated and the matter is forwarded to the Committee on Privilege and Tenure to convene a formal hearing to determine if the Faculty Code of Conduct was violated as charged.

     (E) The purpose of the investigatory stage is to sift the allegations to ensure that any matter sent forward to the Privilege and Tenure Committee for formal hearing is based on a legally sufficient charge as to which there is sufficient factual evidence to support the holding of that hearing.

          (1) In cases involving violation of the University of California Policy on Sexual Violence and Sexual Harassment (SVSH Policy)or of the Faculty Code of Conduct, APM 015, Part II, Sections A.3, C.6, or D.3, [ fn. 1] the Charges Committee shall proceed according to the guidelines set out in Section 5.B, infra.

          (2) In cases involving a complaint of discrimination under the Faculty Code of Conduct (APM 015 Part II, Sections A.2, C.5, and D.2 [fn. 2]) , the Charges Committee shall proceed according to the guidelines set out in Section 5.C, infra.

          (3) In cases involving research misconduct, the Charges Committee shall proceed according to the guidelines set out in Section 5.D, infra.

          (4) In all other cases, the Charges Committee shall conduct an inquiry as specified in Section 5.A in order to determine whether there is probable cause of a violation of the Faculty Code of Conduct. [Am 07 Jun 2018]

     (F) Opportunities to resolve the disciplinary matter through mediation or negotiation in cases where such mediation is acceptable to the administration shall be made available to the parties whenever appropriate at any stage of the process before the formal hearing stage. The Committee may assist in the selection of an appropriate mediator. Efforts to resolve the matter may involve consultation with the chair of the relevant department(s) or the relevant Dean(s) and the assistance of the Ombudsperson or a member of the Grievance Advisory Committee before submission of the matter to the Charges Committee or may involve actions taken to mediate the matter by the Vice Chancellor, Academic Personnel (hereinafter, the Vice Chancellor) and the Charges Committee (subject to provisions in Section 5J) or the Committee on Privilege and Tenure during the stages in which they are involved in the process. Informal resolution of the matter may result in withdrawal of the complaint by the complainant prior to the matter reaching the Charges Committee or may result in a formal settlement, including conditions and or the acceptance of disciplinary sanction(s) by the faculty member charged. See also SBL 336.C. [Am 4 Jun 2002; 07 Jun 2018]

          (1) The provisions of the Faculty Code of Conduct cited in the text define as “unacceptable conduct” “Sexual violence and sexual harassment, as defined by University policy, of a student” or of “another member of the University community.”

          (2) The provisions of the Faculty Code of Conduct cited in the text prohibit discrimination against students, employees and faculty involving the following categories: “Discrimination, including harassment…on political grounds, or for reasons of race, color, religion, sex, sexual orientation, gender identity, ethnic origin, national origin, ancestry, marital status, pregnancy, physical or mental disability, medical condition (cancer-related or genetic characteristics) , genetic information (including family medical history) , or service in the uniformed services as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994, or, within the limits imposed by law or University regulations, because of age or citizenship or for other arbitrary or personal reasons.” The Faculty Code of Conduct (APM 015, Part II, Sections A.4, C.7, and D.4)also prohibits “Violation of the University policy, including the pertinent guidelines, applying to nondiscrimination …on the basis of disability.”

The following sections (numbered 2 to 13)describe the steps in the process and the role of each agency and participant in the process.

Section 2. Resolution Channels and Steps for Filing

[Am 07 Jun 2018]

     (A) Allegations against a faculty member originating from any source (student, staff, faculty, administrator, or individual outside the University community)shall normally be addressed to the Chair of that faculty member's department or the relevant Dean. In the case of an allegation of sexual violence or sexual harassment, the procedures for initiating a complaint described in the University SVSH Policy should be followed, including referral of the matter to the Title IX Office as specified in that Policy. In the case of an allegation of discrimination, the procedures described in Section 5C should be followed. In the case of an allegation of research misconduct, the procedures described in UCLA Policy 993 (Responding to Allegations of Research Misconduct) should be followed.

     (B) If the matter is not resolved as a result of the initial contact with the Chair or Dean or in course of following the procedures of UCLA Policy 993, the Chair or Dean or a complainant party may file a formal complaint with the Charges Committee. Before the complainant files a formal complaint, he or she shall be given an opportunity to meet with a member of the Grievance Advisory Committee (GAC), who will discuss functions of the Charges Committee and the Committee on Privilege and Tenure, and make available appropriate University documents, including the Formal Complaint Form, the University Policy on Faculty Conduct and Administration of Discipline, and this Appendix. If requested, the GAC representative shall assist the complainant party in completing the Formal Complaint Form.

Section 3. The Formal Complaint

     (A) The formal complaint shall be in writing and shall identify the relevant section(s) of the University Policy on Faculty Conduct and the Administration of Discipline and a full statement of the facts that allegedly constitute a violation of University Policy. Materials elaborating the evidence may be appended to the Form. When a formal complaint is filed with the Charges Committee, the Committee shall promptly transmit a copy of the complaint along with any appended materials to the faculty member complained against, together with appropriate University documents listed in Section 2 (b). The letter transmitting the complaint shall also inform the faculty member complained against of her/his rights to receive information about the pending procedures from a GAC representative, if so desired. [Am 4 Jun 2002]

Section 4. Interim Suspension

     (A) If in the judgment of the Vice Chancellor, there is a high probability that the continued assignment of a faculty member to regular duties will be immediately and seriously harmful to the University community, the Vice Chancellor may place the faculty member on full or partial interim suspension with full pay. Before imposing such an interim suspension the Vice Chancellor shall, to the extent feasible under the circumstances in the individual case, consult with the Charges Committee or such members of the Committee who are available. The Vice Chancellor shall promptly provide the faculty member with a written statement of the reason for such suspension, and shall promptly refer the matter to the Committee on Privilege and Tenure. The Committee on Privilege and Tenure shall promptly provide an opportunity for a hearing to the faculty member, and report its findings and recommendations with respect to the propriety of the suspension to the Vice Chancellor.

     (B) Such a suspension is a precautionary action and not a form of discipline.

Section 5. Role of the Charges Committee

[Am 07 Jun 2018]

     (A) Except as provided in Sections 5.B, 5.C, 5.D below (cases involving allegations of sexual violence or sexual harassment, discrimination or research misconduct, respectively)after the filing of a formal complaint, the Charges Committee shall conduct a factual investigation with respect to the allegations to determine whether there is probable cause to warrant a disciplinary hearing before the Committee on Privilege and Tenure.

     (B) Allegations of Violation of University SVSH Policy

          (1) A complaint that a faculty member has violated the University SVSH Policy will first be investigated by the UCLA Title IX Office. Upon initiation of a formal investigation by the Title IX Office in a case alleging violation of the University SVSH Policy by a faculty member, both the Chair of the Charges Committee and the Vice Chancellor, in addition to the faculty respondent, shall be promptly notified of the initiation of the formal investigation. If such a complaint is filed in the first instance with the Charges Committee, to the extent that the complaint alleges a violation of the SVSH Policy or of APM 015, Part II, Section A.3, C.6, or D.3, the Charges Committee shall hold the complaint in abeyance and refer the case to the Title IX Office for investigation.

          (2) Following all investigations involving Senate Faculty, the Title IX report is to be submitted to the Charges Committee Chair and to the Vice Chancellor. If, after formal transmission of the Title IX investigative report to the Vice Chancellor, a disciplinary complaint alleging violation of the Faculty Code of Conduct, APM-015, Part II, Sections A.3, C.6, or D.3 is filed in the Charges Committee against the faculty member based on the same events considered by the Title IX investigator, the formal conclusion in the Title IX report that the faculty member violated the University SVSH Policy shall constitute probable cause that there was a violation of the Faculty Code of Conduct. In such instance, the Charges Committee shall not engage in any independent factual investigation beyond that carried out by the Title IX investigator. However, the Charges Committee must afford both the complainant and the faculty respondent an opportunity to appear before the Committee to testify, and to submit a written statement to the Committee, in response to the Title IX investigator’s findings. The Committee shall then, based on the record before it, submit a letter to the Vice Chancellor for his or her consideration, concurring in or dissenting from the conclusions reached by the Title IX investigator. The Committee’s letter shall form part of the record forwarded to the Committee on Privilege & Tenure should the case be brought there, and the Committee on Privilege & Tenure shall acknowledge by letter that it has received the Charges Committee’s letter and that it will be considered in its deliberations. In all such cases, the Charges Committee will act as promptly as possible, consistent with fairness to the parties and the Committee’s responsibility to deliberate responsibly.

     (C) Allegations of Discrimination

          (1) Ordinarily a complaint that a faculty member has violated APM 015, Part II, Section A.2, C.5, D.2 will first be investigated by the Discrimination Prevention Office (DPO)if the claim of discrimination is on the basis of a protected classification [fn. 3] or, for a complaint of gender-based discrimination, by the Title IX office of the Office of Equity, Diversity, and Inclusion (EDI) . Similarly, to the extent that a violation of The Presidential Policy on Nondiscrimination, Harassment, and Affirmative Action in the Workplace is alleged to violate APM 15, Part II, § C.8, ordinarily the allegation will first be investigated by the Discrimination Prevention Office (DPO)or, for a complaint of gender-based discrimination, by the Title IX office of the Office of Equity, Diversity, and Inclusion (EDI) . Upon initiation of a formal investigation of a Senate member by either the DPO or the Title IX office, both the Chair of the Charges Committee and the Vice Chancellor, in addition to the faculty respondent, shall be promptly notified of the initiation of the formal investigation.

          (2) If such a complaint is filed in the first instance with the Charges Committee, the Committee will advise the complainant of the option to have his or her complaint investigated first by the DPO or the Title IX office. If the complainant wishes to proceed with his or her complaint in the Charges Committee or if the complaint is not based on a protected classification, the Committee Chair must confer with either the DPO or the Title IX office and the Vice Chancellor before determining whether to proceed with a factual investigation and determination of probable cause as provided in Section 5.A, above.

          (3) If the complaint is first investigated by either the DPO or the Title IX office, following all investigations involving Senate Faculty, the investigative report is to be submitted to the Charges Committee Chair and to the Vice Chancellor. If the DPO or Title IX report determines there has been a violation of APM 015, Part II, Section A.2, C.5, or D.2, and a disciplinary complaint of discrimination is subsequently filed with the Charges Committee against the faculty respondent based on the same set of events, the Committee will ordinarily give substantial deference to the factual findings in the DPO or Title IX report; provided, however, the Charges Committee must afford the complainant and the faculty respondent an opportunity to appear before the Committee to testify, and to submit a written statement to the Committee in response to the DPO or Title IX investigator’s findings, and may in its discretion examine witnesses or evidence as it believes appropriate. In determining probable cause, the Committee shall determine whether the underlying facts constitute a violation of APM 015, Part II, Section A.2, C.5, or D.2.

     (D) Allegations of Research Misconduct:

           (1) If the matter involves an allegation of research misconduct against a faculty member and an Advisory Committee is to be appointed in compliance with the UCLA Policy 993: Responding to Allegations of Research Misconduct (hereinafter, University Research Misconduct Policy) , the Dean shall appoint the Advisory Committee in consultation with the Chair of the Charges Committee. The Advisory Committee shall be composed of faculty knowledgeable about the area of research and normally also include faculty who are familiar with Senate disciplinary processes (including one or more members of the Charges Committee) . The Advisory Committee shall function as an arm of the Charges Committee as well as the Dean. The fact finding shall be conducted by the Advisory Committee in accordance with the University Research Misconduct Policy. The Advisory Committee’s determination shall be forwarded to the Charges Committee by the Dean, and a formal complaint may be filed with the Charges Committee by the Chair, the Dean, the complaining party or other appropriate person. If no formal complaint is filed, the matter is terminated. If a formal complaint is filed, it is expected that, subject to the provisions of Section 6 (b)and absent unusual circumstances, the Charges Committee will treat the determination of the Advisory Committee as its own and not conduct a further factual inquiry in the matter.

     (E) If a complaint alleges violation of Faculty Code of Conduct provisions concerning (1)sexual violence or sexual harassment, (2)discrimination, or (3)research misconduct in addition to other provisions of the Faculty Code of Conduct, the Charges Committee shall have discretion, in the interest of fairness to the parties and efficiency in the resolution of the dispute, to sever those counts described in (1) , (2) , and (3)above and to refer them to the appropriate fact finding or investigative body, while proceeding to consider the remaining counts.

     (F) Probable cause is shown “if a person of ordinary caution or prudence would be led to believe and conscientiously entertain a strong suspicion of” a violation of the Faculty Code. [Adapted from Somers v. Superior Court, 32 Cal. App. 3d 961, 108 Cal. Rptr. 630 (1973).]

     (G) Investigation and fact finding by the Charges Committee in a disciplinary proceeding shall be conducted in accordance with relevant University policies and rules adopted by the Charges Committee. These rules shall provide adequate opportunity to the faculty member complained against and to the complainant to be heard. The complainant must be willing to meet with the investigating body (i.e. factfinder or committee) , except where the matter has been previously investigated by the DPO [EDI] or Title IX office, should that body, in its discretion consider such appearance necessary to determine the truth or substance of the allegations. The investigating body shall treat all steps in its investigation as confidential and shall hear witnesses in private.

     (H) If at any time the Charges Committee determines that the allegations in the complaint, if true, would nevertheless not constitute a violation of University policy on faculty conduct, it shall transmit the complaint with that finding to the Vice Chancellor. If the Vice Chancellor agrees with that conclusion, the matter is terminated.

     (I) After completion of the investigation, the determination of the Charges Committee as to whether there is probable cause shall be transmitted in writing to the Vice Chancellor. The Committee shall also send the full case file to the Vice Chancellor.

     (J) While the matter is within the purview of the Charges Committee, the Chair of the Charges Committee or a member of the Committee designated by the Chair may attempt to bring about an informal disposition of the matter by conferring with the complainant, the faculty member complained against and other interested persons. However, in cases involving violation of Section A.3, C.6, or D.3 of the Faculty Code of Conduct (violation of University SVSH Policy) , the Charges Committee may not engage in efforts at such informal disposition.

           (1) The DPO office investigates allegation of discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, gender expression, gender identity, ethnic origin, national origin, ancestry, marital status, pregnancy, physical or mental disability, medical condition (cancer-related or genetic characteristics) , genetic information (including family medical history) , or service in the uniformed services as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) , as well as state military and naval service, or, within the limits imposed by law or University regulations, because of age or citizenship.

Section 6. Role of the Complainant and the Faculty Member Complained Against.

[Am 07 Jun 2018]

     (A) Complainants have a legitimate interest in being kept informed as the process proceeds and, within appropriate parameters, should be able to participate in various stages of the process. However, in the investigatory stage of the process, whether the investigation is conducted by a factfinder, by an Advisory Committee or by the Charges Committee: (1)the complainant does not have a right to receive or comment on written statements submitted by the faculty member complained against or on any other evidence uncovered in the course of the investigation. (2) neither the complainant nor his or her representative has a right to be present when the testimony of witnesses is taken.

     (B) In all disciplinary cases, the complainant and the faculty member complained against should be informed in writing about the nature of the recommendation made by the Charges Committee, whether probable cause has been found or not.

     (C) If the Charges Committee makes a finding of no probable cause, the complainant and the faculty member complained against should be informed in writing of the substance of the major factual findings made by the Committee. The entire investigating report may, if the Committee in its discretion chooses, be given to the complainant and the faculty member complained against.

Section 7. Role of the Vice Chancellor, Academic Personnel

     (A) The Vice Chancellor must act within thirty days after receiving the letter determining whether or not there is probable cause from the Charges Committee. If the Vice Chancellor concurs when there has been a determination of no probable cause, the matter is terminated, and the complainant and the faculty member complained against are so notified by the Vice Chancellor. If, however, the Vice Chancellor fails to concur with a no-probable-cause determination, and proposes to find probable cause, before finalizing the decision, the Vice Chancellor will discuss any disagreement with the Charges Committee.

     (B) With probable cause, whether determined by the Charges Committee or the Vice Chancellor, the Vice Chancellor shall notify the complainant and the faculty member charged of the intent to file a formal complaint with the Committee on Privilege and Tenure. The notice of proposed disciplinary action shall set forth the formal charge(s) and in the letter to the faculty member charged, inform him or her of the range of possible sanctions that the Vice Chancellor believes might be imposed as an outcome of the matter if the faculty member charged is found guilty of misconduct. The specification of the range of possible sanctions is intended to make the faculty member charged aware of the relative seriousness of the charge. [Am 4 Jun 2002]

     (C) If there has been a determination of probable cause, the Vice Chancellor shall file a formal complaint, with relevant supporting materials, and provisions of Statewide Senate Bylaw 336 will go into effect. The Vice Chancellor will arrange for assignment of an attorney to present the case to the Privilege and Tenure Hearing Committee and will consult with the Chair of Privilege and Tenure on the format for presentation of the case.

Section 8. Rules Governing Settlements

[Am 07 Jun 2018]

     (A) Once a formal complaint has been filed, at any stage of the proceedings the Vice Chancellor may enter into a settlement of the disciplinary complaint with the faculty member complained against or charged, provided that the relevant committee agrees to the settlement. If the matter is under investigation by the Charges Committee, that Committee is the relevant committee. If the matter has been forwarded to the Committee on Privilege and Tenure that Committee is the relevant committee. In addition, before a settlement can be finalized, the following conditions must be fulfilled: (1) the complainant must be given a copy of the proposed settlement and a statement of the major factual findings, if any, found by the relevant committee and be given an opportunity to comment in writing. The relevant committee may, if it chooses, hear the complainant in person regarding the proposed settlement. (2) The decision whether to enter into the settlement should be made in light of the findings, if any, and any other information made available in the course of the disciplinary process as well as the comments, if any, of the complainant. In that connection, the views of the complainant should be given due and appropriate weight by the Vice Chancellor and the relevant committee. In cases in which the complaint alleges violation of the University SVSH Policy or of APM 015, Part II, Sections A.3, C.6, or D.3, the Vice Chancellor must consult with the Chancellor's Peer Review Committee prior to entering into any settlement described in this Section.

Section 9. Role of the Committee on Privilege and Tenure

     (A) After receiving the formal complaint from the Vice Chancellor, the Committee on Privilege and Tenure shall notify the faculty defendant by letter. The faculty defendant shall have 21 calendar days (SBL 336.B.2) upon receipt of the notification letter to file a response with the Committee. Upon receipt of the answer, or failure to receive an answer within the specified time, the Committee shall consider the matter within 21 calendar days, schedule a prehearing conference within 30 calendar days and a hearing within 90 calendar days (SBL 336.B.2 & 3). The faculty defendant shall be given, either personally or by registered mail, at least ten calendar days’ notice of the time and place of the hearing. [Am 4 Jun 2002]

     (B) Upon receipt of a formal complaint from the Vice Chancellor, the Committee, upon motion of the faculty defendant, the Vice Chancellor or on its own motion, may dismiss the charge on the ground it does not allege facts that constitute a violation of the Faculty Code of Conduct.

     (C) The formal hearing before a Hearing Committee of the Committee on Privilege and Tenure will proceed according to the prehearing, hearing and post-hearing procedures set forth in Statewide Bylaw 336, Section B and D. The Hearing Committee shall permit the complainant to be present at the hearing unless specific and compelling circumstances counsel to the contrary. The complainant, however, is not a party to the proceedings before the Privilege and Tenure Committee Hearing Committee and does not have a right to play an active role in the hearing other than as a witness. Where, however, during the course of the hearing, the complainant claims to have information that would be helpful to the Committee, he or she should be given the opportunity to provide the information in an appropriate manner that does not interfere with the hearing. [Am 4 Jun 2002]

     (D) In the event that the Privilege and Tenure Committee determines that the faculty member has violated University policy on faculty conduct, it shall recommend to the Chancellor an appropriate sanction, in accordance with the range of possible sanctions specified in the notice of proposed disciplinary action. [Am 4 Jun 2002]

     (E) After the Committee on Privilege and Tenure completes its report in the matter, it shall provide to the complainant a copy of its major factual findings and the Committee's recommendations regarding the disposition of the matter.

Section 10. Role of the Chancellor

     (A) The Chancellor shall review the report of the Committee on Privilege and Tenure including, if the Committee has made a finding of misconduct, its recommendation regarding the appropriate sanction and the Chancellor shall make a final decision in the matter. In determining the sanction to be imposed in cases of misconduct, the Chancellor may not impose a type of discipline more severe than that which was set forth in a written notice of proposed disciplinary action to the faculty member (APM 016, Section II) . The faculty defendant, the complainant, the dean, and the Department Chair shall be advised in writing of the Chancellor's decision, and, any sanction to be imposed by the Chancellor. When the sanction to be imposed involves dismissal or demotion of a tenured faculty member, Provost, academic Dean, or lecturer with security of employment, the Chancellor's recommendation is subject to approval by the President and The Regents. [Am 4 Jun 2002]

Section 11. Confidentiality

     (A) All of the proceedings of the Charges Committee, the Privilege and Tenure Committee and any investigating body attached to one of these committees and any reports generated in the course of such proceedings are confidential. See Section F, Bylaw 336 which describes who has the authority to waive confidentiality of the matter. The information and material that is provided to the complainant in the course of the disciplinary process shall be given under an instruction that the information and material is being provided in confidence and is not to be disclosed to anyone.

Section 12. Charges against Administrators and Related Matters

     (A) Where a formal complaint has been filed against an administrator who is also a faculty member alleging a violation of the University Policy on Faculty Conduct and the Administration of Discipline, the Charges Committee shall notify the Chancellor's Office. In such a case, within two weeks of receiving such notification, the Chancellor may request that the Charges Committee, in exercise of its discretion, decline to hear the matter, on the ground that the matter is more appropriately handled by the campus administration. Before making its decision on the Chancellor's request, the Charges Committee should give the complainant an opportunity to comment in writing on the request. Even in the absence of a request from the Chancellor, the Charges Committee may decline to hear the matter on the ground that the matter is more appropriately handled by the campus administration. If either the Charges Committee or the faculty member complained against wishes the matter to be heard by the Committee, the matter should be handled in accordance with the normal procedures of the Committee.

Section 13. Materials Filed in the Academic Senate Office

     (A) The Charges Committee shall retain a copy of the formal complaint, its determinations, and the determinations of the Vice Chancellor. In addition, the Charges Committee shall retain any additional materials, including an inventory of the contents of the file, as is determined by the Chair of the Charges Committee to be needed to preserve an adequate procedural record of the matter. All of these materials shall be retained in a confidential file of the Charges Committee in the Office of the Academic Senate.

     (B) After a hearing has been completed, the Committee on Privilege and Tenure shall retain the complete file of the case, with an inventory of the contents and any additional materials as is determined by the Chair of the Committee on Privilege and Tenure to be needed to preserve an adequate procedural record of the matter.

     (C) Material not covered by sections (a)and (b)above shall be returned to the individual who provided it, or be destroyed at the expiration of one year following the termination of the case unless the complainant or faculty defendant notifies the Committee(s)in writing that further proceedings are contemplated which require their retention. Subsequent notices, if any, shall cause these materials to be retained for an additional year following the notice, and the materials shall then be returned or destroyed at the expiration thereof.

     (D) The Academic Senate Office shall keep an ongoing summary chart and timetable-chronology on each case in progress. Each case shall be given a number. The identity of the original complainant and faculty defendant shall not be revealed, except by category (e.g., student, staff, faculty, or administrator).

          (1) The nature of the complaint and the determinations of the Committees and Administration shall be concisely stated, and the date on which each action, fact finding, hearing or other state of the process was initiated and completed shall be recorded in the timetable-chronology. The summary chart and timetable-chronology shall be available to the Charges Committee and the Committee on Privilege and Tenure, and the Vice Chancellor, [and the campus Sexual Harassment Coordinator] upon written request to the Chair of the Academic Senate and for good cause, the summary of disciplinary cases and timetable-chronology may be reviewed by a member of the Academic Senate in the Academic Senate Office.

Appendix XIII – Bylaws of the Undergraduate Council

Part I. Membership and Duties

     (A) Membership and duties of Undergraduate Council are defined by Divisional Bylaw 65.1. Student and non-Senate faculty representation is defined by Divisional Bylaw 45. E (6) and (7). [Am 30 Nov 2017]

Part II. Officers

     (A) The Chair and Vice Chair of Undergraduate Council are designated by the Committee on Committees of the Los Angeles Division.

Part III. Meetings

     (A) Meetings of Undergraduate Council are scheduled twice a month, or at least once each quarter, during the academic year. Undergraduate Council may meet at such other times as it may determine, or at the call of the Chair.

Part IV. Quorum

     (A) Fifty percent plus one voting member of those serving constitutes a quorum of Undergraduate Council.

Part V. Committees

Title I. Appointment and Tenure [En 23 Nov 2021]

     (A) The Chair of Undergraduate Council, in consultation with the Vice Chair and members of Undergraduate Council, appoints the Chair, Co-Chair, Vice Chair, and members of the several standing committees to hold office for a term of one academic year or until their successors are appointed. The Chair of Undergraduate Council appoints ad hoc committees as needed.

Title II. Standing Committees [En 9 Apr 2009]

     (A) Administrative Committee. The Administrative Committee of Undergraduate Council consists of the Chair and Vice Chair of Undergraduate Council, in addition to the Chair/Co-Chairs of standing committees; it also includes Dean of Undergraduate Education, ex officio without vote. The Committee is delegated responsibility to act for the Council as a whole as the need arises, subject to the rules of the Academic Senate and the Undergraduate Council.   [Am 1 Jun 2004; 23 Nov 2021; 8 Jun 2023]

     (B) Committee on Admissions. [Deleted 23 Nov 2021]

     (C) Committee on the Curriculum. The Committee on the Curriculum consists of a Chair and Co-Chair, along with other members of Undergraduate Council as needed. Additionally, the Committee shall have at least one student member of Undergraduate Council. The Committee holds course approval authority, and reviews proposals for majors, minors, concentrations, and other undergraduate initiatives before sending them to the Council for action. The Committee is responsible for advising the Division on policies regarding the quality of instruction, including methods of evaluation of teaching, in coordination with the Graduate Council. The Chair and Co-Chair of the Committee may appoint ad hoc committees as needed. [Am 23 Nov 2021]

     (D) Committee on Honors, Awards, and Prizes [Deleted 23 Nov 2021]

     (E) Committee on Student and Postdoctoral Scholar Well-Being. The joint Undergraduate Council and Graduate Council Committee on Student and Postdoctoral Scholar Well-Being consists of a Chair and a Co-Chair, one appointed by the Chair of Undergraduate Council and one appointed by the Chair of Graduate Council, along with other members of Undergraduate Council as needed, appointed by the Chair of Undergraduate Council, and the other members of Graduate Council as needed, appointed by the Chair of Graduate Council. Additionally, the Committee shall have one student member of Undergraduate Council, one student member of Graduate Council, and one postdoctoral scholar. The Vice Chancellor of Student Affairs serves as a non-voting ex officio member. The Committee develops strategies and policy recommendations to improve and enrich student and postdoctoral scholar intellectual and academic life, and to foster a sense of Academic Community at UCLA for all students, including student-athletes, transfer students, international students, students with disabilities, students with dependents, and first-generation students. [Am 9 Apr 2009; 23 Nov 2021]

Title II. Other Committees [En 9 Apr 2009]

      (A) The General Education Governance Committee shall be appointed yearly by the Undergraduate Council Administrative Committee. It will consist of 10 members: a Chair, one member of the Undergraduate Council, and eight Senate Faculty members representing each College division and the other schools that admit undergraduate students. The Committee shall also have two undergraduate student members. [En 9 Apr 2009]

     (B) The Diversity Education Governance Committee shall be appointed yearly by the Undergraduate Council [Ed 28 Oct 2020] Administrative Committee. It will consist of 7 members; a Chair, one member of the Undergraduate Council, and 5 Senate Faculty members representing the College and other schools that admit undergraduate students. The Committee shall also have two non-Senate members, and one undergraduate student member. [Am 30 Nov 2017; 23 Nov 2021]

Part VI. Order of Business

     (A) Meetings of Undergraduate Council are governed by procedures specified in Divisional Bylaw 135.

Part VII. Re-delegation of Course and Program Actions

      (A) The Undergraduate Council reserves the right to delegate to the appropriate Faculty Executive Committees such decisions concerning course and program actions as are specified in Council's Delegation Guidelines. Delegation Guidelines are on file in the offices of the Senate, Dean of Undergraduate Education, and Registrar. Council will monitor these delegated decisions and at least every three (3) years will review its delegation process and revise its guidelines accordingly. Such delegation is not meant to include authority over matters that may have significant campus wide/systemwide or educational policy implications. For instance, the delegation would not extend to the approval of new majors or new minors or the endorsement of new departments, new IDPs, and new CIIs. [Am 1 Jun 2004; 23 Nov 2021]

Part VIII. Coordinated Reviews

      (A) Pursuant to Divisional Bylaw 65.1(B) (4), Undergraduate Council delegates the periodic review of all undergraduate programs of study and all programs of preparatory education to the Academic Program Review Committee, normally at intervals not exceeding nine years. One member of the Academic Program Review Committee shall be a current member of the Undergraduate Council, assigned by the Undergraduate Council Chair. Programmatic reviews shall follow the procedures as specified in Appendix XVI. Changes to the Appendix will be recommended to the Legislative Assembly by the Academic Program Review Committee, after consultation with the Committee on Rules and Jurisdiction, Graduate Council, and Undergraduate Council. [Am 8 Jun 2023]

Part IX. Amendment of Bylaws

      (A) The foregoing Bylaws may be added to, amended, or repealed at any regular or special meeting of Undergraduate Council by a two-thirds vote of serving members of Undergraduate Council, provided that written notice of proposed changes shall have been sent to each member of Undergraduate Council at least five instructional days previous to the meeting at which a vote is taken on the proposed changes.

Appendix XIV – Search and Review Committee

Guidelines for the selection of search and review committees

Each year the Committee on Committees is asked by the Chancellor's Office for slates of members of the Academic Senate to serve on a variety of search committees and review committees. It is the purpose of this statement to provide, for the benefit of the Administration and future Committee on Committees, guidelines for the generation of such slates.

     (A) It is highly desirable that the Committee on Committees have a perspective on the number and type of search and review committees that it is known will be required during the academic year. To this end, in the Winter quarter of each year the Executive Vice Chancellor should provide the Committee on Committees with a list of all slates that are known to be required for the academic year that begins on the following July 1. This list should include the proposed size of all committees as well as any unusual special requirements as to their membership, insofar as can be foreseen.

     (B) Following transmittal of this summary, and as occasion otherwise warrants throughout the academic year, the Administration should direct to the Committee on Committees a separate written request for each slate, allowing if possible at least one month for the selection process. The request should include as much detail as possible as to the desired make-up of the committee, particularly as far as academic specialties and University experience are concerned. The request should also include a brief statement of special or unusual issues, if any, that will be faced by the search or review committee. It is appropriate and helpful to include in the request the names of Academic Senate members deemed by the Administration to be particularly suitable for a specific slate, recognizing, of course, that there can be no guarantee that these individuals will actually be nominated by the Committee on Committees.

     (C) Upon receipt of a specific request, the Committee on Committees will as promptly as possible compose a slate. The number of individuals comprising the slate will generally be twice as large as the size of the proposed committee and have a general composition in line with the suggestions of the Administration.

     (D) The Administration will then proceed with the appointment of the search or review committee. It may occasionally be necessary in this connection to request additional nominees from the Committee on Committees. Such requests should include an explanation as to why such additional nominees are necessary.

     (E) When a search or review committee is finally formed, the Committee on Committees shall be informed promptly of the composition of that committee so that its members will not be nominated for other committees. The Committee on Committees should also be informed as to those members of the original slate who indicated that they were unavailable for committee assignments. March 17, 1986

Appendix XV – Committee Procedures

These procedures and guidelines seek to improve the institutional memory, efficiency, and effectiveness of Senate committees. They apply to all standing committees, councils, and the Executive Board of the Los Angeles Division, unless the Executive Board determines that they should be modified in certain cases.

1. Committee Operations File

     (A) The chair of each committee, or a member or Senate staff person whom the chair designates, shall maintain a Committee Operations File. The original of this file is to remain in the Senate Office and contain at least the following:

          (1) A copy of the Senate bylaw governing the committee, this appendix, and divisional and statewide materials pertinent to the committee's operation;

          (2) An outline of "Committee Operating Procedures" not explicit in the committee's bylaw, including standard agenda items, especially for the first and last meetings of each year and, if relevant, a list of subcommittees;

          (3) A packet of "Summaries of Major Committee Issues" (see 2., below);

          (4) A copy of the annual reports of the committee for the past five or more years.

2. Summaries of Major Committee Issues

     (A) At the conclusion of each year the committee chair provides for the Committee Operations File a brief summary of major issues engaged, resolved, or unresolved by the committee. This may be an abstract of portions of the committee's annual report, and may include personal notations or commentary. If the chair fails to provide this summary, it should be compiled by the vice chair or a Senate staff person prior to the next school year.

3. Information for Committee Members

     (A) At the start of each year, copies of 1. a., b., the last five summaries of c., and the last three annual reports of d. in the Committee Operations File shall be provided to committee members who have not received these materials.

4. Committee Orientation

     (A) The agenda for the committee's first meeting of the year should include a review of the Committee Operations File. Former committee chairs or former members may well be invited for the review and for subsequent consultation if their participation would be helpful.

5. Division of Workload

     (A) If the committee's workload is substantial and specific issues or areas require special attention, the committee is advised to consider appointing a vice chair and/or subcommittees.

6. Ex Officio Members

     (A) Committees with ex officio members should observe that these persons may have primary responsibilities elsewhere. In this light, ex officio members may elect to serve either as full participants in the committee's activities or, less actively, as consultants.

7. Committee Consultants and Guests

     (A) Administrators and others may be valuable as consultants and guests, and committees are encouraged to invite their participation as necessary. Unless such persons are specified as ex officio members in a committee's bylaws, however, they should not be included as permanent guests at committee meetings, and when they attend it should be understood that the committee may convene in executive session without them. [Am 7 Nov 1989]

8. Inactive Members

     (A) If a member is inactive, the committee chair should consult with the member and, if action is necessary, contact the Committee on Committees for a replacement (at least for the following year).

9. Recognition of Strong Service

     (A) Committee chairs are urged to recognize strong committee participation by writing letters of commendation for members who have served faithfully and well. Letters may be addressed to the member with a copy sent to the member's department chair, or to the department chair with a copy to the member. In either case, the chair should be asked to place a copy in the member's personnel file. The letters should include a brief summary of the matters engaged by the committee, and a citation of special contributions of the particular member. [Am 7 Nov 1989]

10. Recognition of Committee Chairs' Service

     (A) To provide data for the recognition of their work, chairs of Senate committees, subcommittees, special committees, and task forces are encouraged to submit copies of their annual reports, and/or other non-confidential tangible results of the chair's efforts to their department chairs for inclusion in their personnel files. Such data should be prefaced with a statement that these materials are submitted in compliance with Appendix XV of the UCLA Academic Senate Manual. [En 14 Mar 1989, Am 7 Nov 1989]

Appendix XVI – Academic Program Reviews

Graduate Council and Undergraduate Council Procedures for Academic Program Reviews

[En 11 June 1991; Repealed 9 Nov 1994; En 12 Nov 1996; En Nov 2001; Am 01 Nov 2007; 12 Nov 2009; 08 Jun 2023]

For the information of campus and extramural agencies concerned with the Academic Senate's review of academic programs, this appendix outlines goals and procedures for such reviews in accordance with the charges of the Graduate Council (GC), Undergraduate Council (UgC), and Academic Program Review Committee (APRC) set forth in Divisional Bylaws 65.2, and 65.1, and 67.7, respectively. Internal reviews of new academic programs, including the three-year internal review of Self-Supporting Graduate and Professional Degree Programs (SSGPDPs), and reviews of non-degree programs (NDPs) and freestanding minors (FSMs) shall ascribe to the goals and principles outlined in this appendix but may follow separate guidelines from GC and UgC.

1. Academic Program Review Goals

     (A) The primary goal of the Academic Program Reviews is to maintain and strengthen the quality of UCLA's undergraduate and graduate degree programs. Reviews are intended to be helpful and supportive in (a)recognizing strengths and achievements, (b)promoting goal setting and planning, and (c)identifying areas in need of attention. Reviews should primarily seek perspectives useful to the units whose programs are under review and to their respective academic deans. They should also give Senate agencies and senior administrators an informed overview of the strengths, problems, and needs of academic units.

2. Councils' and Committee Responsibilities for Undergraduate and Graduate Programs

     (A) As allowed in Systemwide Bylaw 20, the Graduate and Undergraduate Councils delegate the administration of the periodic review of all undergraduate and graduate programs and programs of preparatory education to the Academic Program Review Committee (APRC). [Am 13 Nov 2001; 8 Jun 2023]

     (B) APRC is responsible for administering all aspects of the review process for all academic programs, including: administering and reviewing the unit’s Self-Review; conducting the site visit; writing the Program Review Report for submission to the Councils; and following up with the unit as necessary to determine satisfactory progress. [En 8 Jun 2023]

     (C) GC and UgC have authority to approve Program Review Reports and Closure Reports written by APRC. [En 8 Jun 2023]

3. Self-Review by the Unit

     (A) APRC shall notify each unit to be reviewed by the beginning of Fall Quarter of the academic year prior to the site visit, requesting the unit to undertake a self-review that includes not only its present situation but also its plans and expectations. At this time, APRC shall identify tthe information required to prepare the self-review, provide the unit with statistical information from either Senate or administration sources, and stipulate when any further information will be made available to the unit. All this information shall become part of the self-review. In preparing the self-review, the unit's faculty and students shall engage in one or more discussions of programs, strengths, weaknesses, and goals, organizing the discussions however the faculty and students prefer. The self-review shall be a concise document. The faculty should vote on the final draft and report the vote tally. The results of the vote must include the number of eligible voters. [Am 8 Jun 2023]

     (B) When IDPs are being reviewed, they must submit letters of commitment from all departments that are part of or contribute to the IDP. IDPs must also submit two copies of the CVs for all departmental faculty members who are expected to contribute courses to the IDP and those faculty serving on the Committee to Administer the Interdepartmental Degree Program (CAIDP). In their letter of commitment, the department should outline activities that will contribute toward their support of the IDP (e.g., provide a set number of PTEs in heavily subscribed required courses for IDP students, etc.).

     (C) The self-review shall be submitted to the APRC via Senate Staff in the spring quarter of the academic year prior to the scheduled review. The deadline for submission of the self-review will be specified in the review notification letter sent by the Program Review Director. [Am 13 Nov 2001; 01 Nov 2007; 12 Nov 2009; 8 Jun 2023]

4. Advice on Review Team Members and Schedule

     (A) APRC shall seek advice concerning both UCLA and external scholars who could serve as internal or external reviewers and the duration and organization of the site visit. Advice shall be sought from Senate members of the unit to be reviewed, from other appropriate Senate sources, and from relevant academic administrators. The list of external scholars obtained in this way shall be forwarded to the administrative officer (e.g., Dean) of the unit under review, who should comment on the list and may add names. [Am 13 Nov 2001; 01 Nov 2007; 8 Jun 2023]

5. Review Team

     (A) The immediately incoming and immediately outgoing APRC Co-Chairs (ordinarily a total of four people) shall select the members of each program review team, considering the advice they have received. The Chairs' selections shall be subject to ratification by the APRC. The review team will ordinarily consist of two APRC members and two external scholars. However, the composition is flexible. For small units, as few as one APRC member and one external scholar is acceptable [Am 8 Jun 2023]

     (B) APRC may assign a member of the Self-Supporting Graduate Professional Degree Program (SSGPDP) Ad Hoc Advisory Committee to conduct the internal review of SSGPDPs. UgC may choose to conduct the internal reviews of freestanding minors. [En 8 Jun 2023]

     (C) As an exception, one of the two designated APRC members may be a previous member of APRC, GC, or UgC with experience in program reviews but not at present serving on either Council or Committee. [Am 13 Nov 2001; 01 Nov 2007; 12 Nov 2009; 8 June 2023]

6. Site Visit Structure

     (A) The immediately incoming and immediately outgoing APRC Co-Chairs (ordinarily a total of four people)shall establish the basic structure of the site visit, considering the advice they have received. Ordinarily, the site visit will last two days. For small units, it may be shorter; for large units, longer. Ordinarily, the review team will work as one group. However, for large units and/or longer site visits, the team may divide up at certain times. [Am 08 Jun 2023]

7. Site Visit: Issues for the Review

     (A) Prior to the site visit, APRC will invite relevant Academic Senate committees and councils, the Executive Vice Chancellor, the Academic Dean, the Division of Graduate Education, the Division of Undergraduate Education, other relevant administrative units, and the unit chair, to inform APRC of issues they feel are important to the review, including issues raised in previous reviews. The unit's self-review will be available to them. [Am 01 Nov 2007;12 Nov 2009; 8 Jun 2023]

8. Site Visit: Information for the Review Team

     (A) Prior to the site visit, review team members shall receive a copy of this appendix, the self-review, the memorandum of progress from the previous review, the graduate and undergraduate statistical data sheets, any surveys, the most recent strategic plan of the relevant division or school, and any letters identifying important issues for the review (see 7). [Am 13 Nov 2001; 12 Nov 2009; 8 Jun 2023]

9. Site Visit Schedule

     (A) Each review team shall conduct its site visit at UCLA. The schedule for the site visit shall be established by the unit chair and review team chair. However, it is understood that the review team may elect to change the schedule at any time during the site visit. The following elements shall be part of each site visit: private time each day for the review team to discuss its work; private meetings with the unit chair, and academic dean, individual or group meetings with a representative sample of faculty; individual or group meetings with representative samples of students in each degree program under review; open time for faculty and students to sign up for individual or group meetings (as they choose); and unscheduled time in the latter part of the site visit when the review team may meet with whomever it wishes. [Am 13 Nov 2001]

10. Site Visit: APRC Student Representatives

     (A) Graduate Student Association (GSA) representatives, and the Undergraduate Student Association Council (USAC) representatives serving on APRC shall have access to the following review materials: self-review, internal reviews, external reviews, student surveys, and statistical information. APRC student representatives are also invited to participate in all APRC discussions about student input in the review and the review report unless they are in the department under review. [Am 01 Nov 2007; Am 12 Nov 2009; 8 June 2023]

11. Program Review Report: Purpose and Timeline

     (A) The purpose of the review report is a candid, thoughtful, objective appraisal of the unit under review. The review report should incorporate the opinions of both the external and internal reviewers. The chair of the review team shall be responsible for the final review report, which is due within four (academic session) weeks after the site visit. The external reviewers shall each submit an individual report within two (academic session) weeks after the site visit. The review report shall be a concise document. It shall (a) present the strengths and achievements of the unit, (b) comment on the unit's plans and goals, and (c) provide a prioritized set of recommendations, with brief rationales, for how to address any areas needing attention. The list of recommendations should address critical issues, and to the extent possible, the report shall integrate the review team’s perspectives into one narrative and the recommendations into one set. The review report shall have appended to it the unit's self-review narrative and the reports of the external reviewers. [Am 13 Nov 2001; 01 Nov 2007; 8 Jun 2023]

12. Program Review Report: Review and Distribution

     (A) The APRC will review all draft Program Review Reports prior to the committee’s endorsement and submission to the Councils for final approval. After preliminary endorsement by the APRC, the draft of the complete report, which includes but is not limited to draft recommendations, external reviewers' reports, and the self-review narrative) shall be sent to the unit chair who will review it for errors of fact and errors of omission only. At this error-of-fact review stage, the report is a confidential draft and should not be shared with faculty in the unit, unless their consultation for fact checking is necessary. Similarly, the draft report may not be shared with the external reviewers. Responses to substantive issues are not appropriate and will not be incorporated into nor forwarded to the APRC with the draft, which will be corrected for factual errors. The chair must respond within one (academic session) week. If no response is received, the report will be assumed to be factually correct. The unit will have the opportunity to respond to substantial issues after receiving the final report. [Am 8 Jun 2023]

     (B) After the error-of-fact review is complete, APRC shall forward program review reports to GC and UgC for final approval. GC and UgC retain final authority for the approval of program review reports, closures, and other related actions. The final report, corrected as needed and with the approved recommendations by the appropriate Council(s), shall be sent by APRC to appropriate administrators, the unit chair, the chair of the relevant Faculty Executive Committee, and relevant Academic Senate committees and councils. All review team members, including the external reviewers, will be sent a copy of the final approved report. [Am 13 Nov 2001; 01 Nov 2007; 12 Nov 2009; 8 Jun 2023]

13. Progress Assessment: Unit and Dean Responses

     (A) The unit chair and academic dean shall submit written statements which include descriptions of actions planned and already taken in response to the review. The faculty must vote on the departmental response and report the vote tally. The results of the votes must include the number of eligible voters. These statements shall be submitted to APRC no later than eleven months after the review report is distributed by APRC. [Am 13 Nov 2001; 01 Nov 2007; 12 Nov 2009; 8 Jun 2023]

14. Progress Assessment Report: Follow-up to the Unit and Dean Responses

     (A) The Unit and Dean Responses will be reviewed by the APRC Co-Chairs who will write a Progress Assessment Report on behalf of the committee. The report will indicate the next review date and recommend one of the following:

          (1) APRC recommends waiving the Progress Review Meeting (see below) and closing the review, pending Councils’ approval. [Am 8 Jun 2023]

          (2) APRC recommends scheduling one or more Progress Review Meetings. Based on the meeting(s), APRC may recommend closure of the review and will document the recommendation in an updated Progress Assessment Report. The report will summarize any issues discussed at the Progress Review Meeting. If deemed necessary due to unsatisfactory progress, APRC may recommend a special action as outlined below. Any special action is subject to approval by Councils. [Am 8 Jun 2023]

              (a) The Progress Review Meeting shall be scheduled one year to eighteen months after the site visit. APRC invites attendees, which shall include the relevant dean and unit chair and the Co-Chairs of APRC or their representatives. Participants at the Progress Review Meeting shall discuss the review findings and recommendations and the Unit and Dean Responses. [Am 01 Nov 2007; 8 Jun 2023]

15. Closure of Review

     (A) Based on the Progress Review Meeting, if applicable, APRC recommends closure of the review in the final Progress Assessment Report and submits the report to the Councils for approval. If the APRC recommends and Councils approve closure, the Progress Assessment Report will constitute the closure report. [Am 13 Nov 2001; 01 Nov 2007; 8 Jun 2023]

16. Year for Next Review

     (A) The year of the next scheduled review for each unit shall be tentatively set by APRC at the time the review report is approved. The final date shall be confirmed by APRC Councils after the Progress Review Meeting. Normally, the next site visit will be scheduled no later than nine years after the current site visit. The reviews of units that are also reviewed by accreditation teams should, as much as possible, be coordinated with the accreditation evaluation, assuming the unit wishes such coordination. In scheduling the year of the next review, consideration may also be given to evening out the number of reviews conducted by APRC in a given year. [Am 13 Nov 2001; 01 Nov 2007; 8 Jun 2023]

17. Next Review: Early Review

     (A) On rare occasions, when compelling need has been demonstrated, APRC may decide to review a unit earlier than scheduled. The request to consider an early review may be initiated by either APRC or by students, faculty members, or administrators directly associated with the unit. APRC will decide whether there is a basis for considering the request. If so, the APRC Co-Chairs will carry out preliminary fact finding to decide whether to grant the request. It is expected that requests for early reviews will be made infrequently. [Am 8 Jun 2023]

18. Special Actions: Internal Review after Unsatisfactory Progress

[En 8 Jun 2023]
     (A) The APRC participants at the Progress Review Meeting may decide that progress has been unsatisfactory. If so, APRC will recommend an Internal Review to the Councils for a vote. If the Councils approve an internal review, APRC will conduct an abbreviated version of a site visit targeted to the remaining problematic issues. The internal review team will typically consist of two members of APRC who did not conduct the previous review and no external reviewers. At the conclusion of the internal site visit, APRC shall inform the unit chair and academic dean in writing of any outstanding issues, the conditions for closure of the internal review process, and the time period within which this should be accomplished. The internal review team shall be responsible for monitoring progress.

(B) Once the internal review team determines satisfactory progress, APRC will recommend closure of the review to the Councils per the procedure outlined in Section 15 above.

19. Special Actions: Faculty Hiring Freeze

(A) The Progress Assessment Report may include a recommendation to the relevant administrator that a faculty hiring freeze is placed on a unit. Cause for a recommendation for a faculty hiring freeze includes but is not limited to a unit’s failure to fulfill its teaching and research mission, disregard for student and/or faculty welfare, and/or the inability to deliver its programmatic offerings in an adequate manner to current or prospective student cohorts. A faculty hiring freeze may also be cause for the recommendation of academic receivership. [En 27 Sep 2022; Am 8 Jun 2023]

20. Special Actions: Suspension of Admissions

     (A) Cause for the suspension of admissions includes but is not limited to a program's failure to fulfill its teaching and research mission, disregard for student and/or faculty welfare, and /or the inability to deliver its programmatic offerings in an adequate manner to current or prospective student cohorts. A suspension of admissions may also be cause for the recommendation of academic receivership. [En 01 Nov 2007]

21. Special Actions: Receivership

     (A) Academic receivership is defined as the appointment of an individual external to the unit who will be vested with sufficient administrative authority to oversee implementation of the recommendations of APRC and the Councils. The appointment of a receiver falls under the purview of the relevant dean or provost. The receiver may be appointed chair, or may be charged to work closely with the chair as a temporary administrative adjunct. [Am 8 Jun 2023]

     (B) The Progress Assessment Report may include a recommendation to the relevant administrator that a unit be placed in academic receivership. Cause for the recommendation for receivership includes, but is not limited to cases where an academic unit is unable or unwilling to govern itself in accordance with the principles of shared governance, where it is in noncompliance with the Academic Senate's Program Review process, where it is failing to fulfill its teaching and research mission, where disregard for student and faculty welfare is evident; or where the inability to deliver its programmatic offerings in an adequate manner to current or prospective student cohorts is in evidence. In each case, the recommendation for receivership will be accompanied by a recommendation for an early review. [En 01 Nov 2007]

22. Special Actions: Appendix V Actions

     (A) Should the unit under review prove to be unwilling, unable, or incapable of adequately addressing the issues that lead to a suspension of admissions and/or a recommendation for receivership, the Graduate and/or Undergraduate Council may initiate any of the actions set forth in Appendix V. In such an instance, the "procedures for transfer, consolidation, disestablishment, and discontinuance of academic programs and units" will be followed. [En 01 Nov 2007]

Appendix XVII – Policy for Participation of Senate Members on Secondary Committees

[En 12 Nov 1996]

It is common practice for Academic Senate officers, committee chairs and committee members to serve on committees other than their own, both within the Senate and within the Administration. The following principles are intended to set forth Academic Senate policy with respect to the participation of such persons on these secondary committees. (For the purposes of this appendix, the term "primary committee" refers to the Academic Senate committee in which the member holds his/her primary appointment; the term "secondary committee" refers to any other committee, Senate or Administration, to which the member is appointed by virtue of her/his membership on the primary committee. The term "member" includes any elected or appointed officer, committee chair or committee member of the Academic Senate.)

     (A) The authority of the Academic Senate is chiefly reposed in and exercised by its committees. Subject to specifically legislated exceptions, no officer or other member may represent as the policy or position of the Academic Senate, or any committee thereof, a view which has not been adopted or endorsed by the appropriate agency of the Academic Senate.

     (B) Academic Senate members serving on secondary committees are empowered to represent and/or act for the primary committee only within the limits expressly authorized by the primary committee. Members have the right to express their individual opinions in secondary committee meetings as long as they acknowledge the opinion to be their own.

     (C) Academic Senate members serving on secondary committees shall provide timely and full notification and reports to the primary committee of the business of the secondary committee. If that business includes confidential matters, then the faculty member works with the chair of the liaison committee to identify how best to keep the home committee informed and to establish the least restrictive confidentiality possible. In confidential matters, all University rules and policies shall be observed by all committees and members involved.

Appendix XVIII – Council on Planning and Budget

[En 12 Nov 1996; 18 Nov 1997; Am 11 Nov 2016; 23 Nov 2021]

Part I. Membership and Duties

     (A) Membership and duties of the Council on Planning and Budget are defined by Divisional Bylaw 65.3

Part II. Officers

     (A) The Chair and Vice Chair of the Council on Planning and Budget are designated by the Committee on Committees of the Los Angeles Division.

Part III. Meetings

     (A) Meetings of the Council on Planning and Budget are scheduled twice a month, or at least once each quarter, during the academic year. The Council may meet at such other times as it may determine, or at the call of the Chair.

Part IV. Quorum

     (A) Fifty percent (50%) plus one member of those currently serving as members of Council constitute a quorum of the Council on Planning and Budget.

Part V. Membership and Duties

Title I. Appointment and Tenure

     (A) The Chair of the Council on Planning and Budget, in consultation with the Council, appoints the Chair and members of the several standing committees to hold office for a term of one academic year or until their successors are appointed. The Council elects ad hoc committees as needed.

Title II. Guest Membership on Standing Committees

     (A) All members of Council may attend any meeting of the several standing committees as a guest member.

          (1) Guest members participate in the deliberations of the committee at the discretion of the committee chair, but do not vote on committee business.

Title III. Standing Committees [Deleted 23 Nov 21]

Part VI. Order of Business

Meetings of the Council on Planning and Budget are governed by procedures specified in Divisional Bylaw 135.

Part VII. Coordinated Reviews

Pursuant to Los Angeles Division Bylaw 65.3(4), the Council on Planning and Budget acts in coordination with the Undergraduate Council and the Graduate Council in the reviews of undergraduate programs of instruction, graduate programs of instruction, proposed new departments, degrees and 8-year reviews of academic programs.

Part VIII. Amendment of Bylaws

The foregoing Appendix may be added to, amended, or repealed at any regular or special meeting of the Council on Planning and Budget by a two-thirds (2/3) vote of members of the Council, provided that written or e-mail notice of proposed changes shall have been sent to each member of Council at least five days previous to the meeting at which a vote is taken on the proposed changes.

Appendix XIX - Constituencies and Election Schedule for Committee on Committees

Updated Spring 2023

Year 1

Year 2

Year 3

College of Letters & Science
Seat III Humanities César E. Chávez Department of Chicano/-a and Central American Studies English History Philosophy African American Studies Asian American Studies Gender Studies American Indian Studies Seat VI Mathematical Sciences/Chemistry Chemistry and Biochemistry Mathematics Statistics	Seat I Biological Sciences Ecology & Evolutionary Biology Molecular, Cell & Developmental Biology Integrative Biology and Physiology Psychology Seat IV Social Sciences Anthropology Geography Political Science Sociology Communication	Seat II Physical/ Earth Sciences Atmospheric & Ocean Sciences Earth Planetary & Space Sciences Physics & Astronomy Institute for Society and Genetics Institute of Environment & Sustainability Seat V Languages/Literature Asian Languages & Cultures Classics Comparative Literature Linguistics Near Eastern Languages & Cultures Slavic, East European, and Eurasian Languages Spanish & Portuguese European Languages and Transcultural Studies
Professional Schools
Seat VII The Arts Architecture & Urban Design Art Art History Design \| Media Arts Ethnomusicology Film, Television, & Digital Media Music Musicology Theater World Arts & Cultures/Dance Seat IX Management/ Economics Anderson School of Management Economics Administrative Officers; Emeriti (without home department)	Seat VIII Health Sciences Biostatistics Community Health Sciences Environmental Health Sciences Epidemiology Health Policy and Management Dentistry Nursing Seat X Social/Policy Studies Education Information Studies Law Public Policy Social Welfare Urban Planning	Seat XI Engineering Aerospace Studies Chemical and Biomolecular Engineering Civil & EnvironmentalEngineering Computer Science Electrical and Computer Engineering Mechanical & Aerospace Engineering Materials Science & Engineering Military Science Naval Science Bioengineering
School of Medicine
Seat XII Basic Biomedical Sciences Biological Chemistry Computational Medicine Human Genetics Microbiology Immunology & Molecular Genetics Molecular and Medical Pharmacology Neurobiology Physiology	Seat XV Primary/Family Care Emergency Medicine Family Medicine Pathology & Laboratory Medicine Pediatrics Obstetrics & Gynecology Urology Seat XVI Dept of Medicine* Group I Group II Group III *The Department of Medicine should rotate representatives among divisions	Seat XIII Surgery & Related Anesthesiology and Perioperative Medicine Head and Neck Surgery Neurosurgery Orthopedic Surgery Radiation Oncology Radiology Surgery Seat XIV Neurology/ Psychiatry/ Ophthalmology Neurology Ophthalmology Psychiatry & Biobehavioral Sciences
At-Large Seats
Seat XVII	Seat XVIII	Seat XIX