Academic Senate

Chapter I. Source of Authority

Bylaw 1

1. The membership, duties, powers, and privileges of the Academic Senate are defined by the Bylaws and Standing Orders of the Regents of the University of California. 
2. The Los Angeles Division is a Committee of the Academic Senate of the University of California and, subject to provisions of the Bylaws of the University Academic Senate, is authorized to organize, to select its own officers and committees, and to adopt rules for the conduct of its business as provided below.

Chapter II. Membership

Bylaw 5

1. General Provisions. Members of the Los Angeles Division are: the President of the University, the Chancellor, Vice Chancellors, Deans, Directors of Academic Programs, the Chief Admissions Officer, the Registrar, the University Librarian, and all officers of instruction at Los Angeles whose academic title entitles them, by Order of the Regents, to membership in the Academic Senate, those Senate members holding University-wide appointments who elect to enroll in this Division, and any other persons certified for membership by the Secretary of the Division in accordance with Divisional and Senate legislation. Membership does not lapse because of leave of absence or transfer to emeritus status. [Am 2 May 2024]
   1. Academic titles that entitle membership in the Academic Senate are Instructor, Instructor in Residence; Assistant Professor, Assistant Professor in Residence, Assistant Professor of Clinical (e.g., Medicine); Associate Professor, Associate Professor in Residence, Associate Professor of Clinical (e.g., Medicine), Acting Associate Professor; Professor, Professor in Residence, Professor of Clinical (e.g., Medicine), or Acting Professor; Assistant Professor of Teaching, Associate Professor of Teaching, Acting Associate Professor of Teaching, Professor of Teaching, or Acting Professor of Teaching. [Am 2 May 2024]
2. Privilege of Instructors and Visitors. Instructors with less than two years’ service may not vote in meetings of the Division or its Faculties. Any members of the Academic Senate from other Divisions may attend meetings of the Los Angeles Division with the privilege of the floor, and may make motions, but may not second motions or vote. (See Divisional Bylaw 55.G concerning Privilege of the Floor at Legislative Assembly Meetings.) Provision for the transfer of voting privilege to another Division is prescribed in Systemwide Bylaw 305. 

Chapter III. Power and Duties

Bylaw 10

1. General Provisions
   1. The Los Angeles Division is possessed of all authority of the Academic Senate at UCLA not specifically delegated to the Assembly of the Academic Senate or to University Senate committees. Subject to the provisions of Divisional Bylaw 155.B, the Division delegates to the Legislative Assembly its authority to
      1. originate and take final action on legislation substantially affecting only the Los Angeles Division.
      2. submit recommendations to the University Academic Senate or to the Assembly of the Academic Senate regarding changes in Senate legislation; and

      3. originate and take final action on legislation substantially affecting only the Los Angeles Division.

         Such legislation includes:

         1. Bylaws, which define the source of authority, membership, powers, duties and organization of the Division and its agencies.
         2. Regulations, which govern admission and degree requirements and the authorization and supervision of courses and curricula in all academic units under the jurisdiction of the Academic Senate at Los Angeles.
   2. Legislation is subject to review by the University Committee on Rules and Jurisdiction for conformance with the Manual of the Academic Senate. (See Systemwide Bylaws 205 and 310.A.3.)
   3. The Division and the Legislative Assembly are empowered to receive and consider reports and recommendations from Divisional and University committees of the Academic Senate, from individual members of the Senate, from the Faculties of colleges and schools located at Los Angeles, from local administrative officers, and from other Divisions. However, only the Legislative Assembly may enact, amend or repeal legislation.
   4. The Division or the Legislative Assembly may transmit resolutions on any matter of University concern directly to the President, with copies to the Assembly of the Academic Senate or such resolutions may be transmitted to the Assembly of the Academic Senate; for its consideration and concurrence.
2. Curricular and Degree Changes. No change in the curriculum of a college or school at Los Angeles may be made by the Legislative Assembly until the matter has been formally considered by the Faculty concerned. A proposal by the Graduate Council for a new degree must be approved by the Legislative Assembly before transmittal to the Coordinating Committee on Graduate Affairs. A proposal to disestablish an undergraduate program or major must be voted upon by the Faculty of the school or college concerned; this authority may not be re-delegated by the Faculty to another agency. Disestablishment shall be governed by the procedures of Divisional Appendix V. In all such matters, procedures set forth in the Manual of the Los Angeles Division of the Academic Senate shall be followed. [Am 11 Mar 1986]
3. For the purposes of Divisional Bylaws 45.C (right of hearing), 55.A.2 (representation in the Legislative Assembly), 65.2.A (membership on the Graduate Council), 85.A (membership on the Committee on Committees), 105 (definition of the Senate Electoral Committee), 150.C.4 (conduct of elections for the Legislative Assembly), and 184 (membership in the faculty of the College of Letters and Science), a Center for Interdisciplinary Instruction shall be treated the same as a department. [En 7 Jun 1994] 

Chapter IV. Organization

Section 1. Officers and the Executive Office

Bylaw 15. Chair

1. Term. The term is one year, beginning on September first following his or her tenure as Vice Chair. [Am 19 Jan 1988, 25 Apr 1995]
2. Duties. It is the duty of the Chair to
   1. preside over all meetings of the Los Angeles Division and its Legislative Assembly.
   2. maintain effective communication between the Division and the administration, between the Division and its committees, and between the committees severally. The Chair may participate in a non-voting capacity in the deliberations of any committee of the Division unless the matter under consideration is not to be reported directly to the Division. He or she may refer matters directly to committees of the Division.
   3. submit an annual budget request to the Chancellor to support the work of the Los Angeles Division and control expenditures from appropriations granted for this purpose; supervise the Executive Office of the Los Angeles Division; report annually to the Division regarding the work of the Executive Office and submit any proposals for the improvement of its operation that require Divisional action.
   4. determine initially, with the advice of the Committee on Rules and Jurisdiction, whether proposed legislation is solely of Divisional concern. This decision may be appealed to the Legislative Assembly and is subject to Systemwide Bylaws 205 and 310.
   5. serve ex officio as Chair of the Executive Board and the Legislative Assembly and as a member of the Assembly of the Academic Senate and the Academic Council.
   6. transmit actions by the Division or the Legislative Assembly to members of the Divisional committees concerned, to officers and agencies of the Senate, and to administrative officers.
   7. refer to appropriate committees all petitions of students or other materials for presentation to the Division or the Legislative Assembly.

Bylaw 20. Vice Chair

1. Term. The term is one year, beginning on September first following election. At the conclusion of this term, the Vice Chair succeeds to the chairship. If the chairship becomes vacant, the Vice Chair becomes Chair for the remainder of that term and the succeeding one-year term. In the event of a vacancy in the office of Vice Chair, an election shall be conducted within two months.
2. Duties. It is the duty of the Vice Chair to
   1. assume the duties of the Chair in the Chair's absence or incapacity.
   2. perform such duties as are assigned by the Chair.
   3. serve as Vice Chair of the Executive Board and as ex officio member of the Legislative Assembly.

Bylaw 25. Secretary

1. Term. The Secretary serves at the pleasure of the Division following appointment by the Committee on Committees.
2. Duties. It is the duty of the Secretary to
   1. prepare the Call and Minutes for each meeting of the Division and the Legislative Assembly in accordance with Systemwide Bylaw 315 
   2. determine the membership of the Division.
   3. report results of elections to the Division.

Bylaw 30. Parliamentarian

1. Term. The Parliamentarian is appointed by the Committee on Committees.
2. Duties. It is the duty of the Parliamentarian to [Am 7 Dec 2023]
   1. Assist the Division in issues of Parliamentary Procedure [Am 7 Dec 2023]
   2. Provide guidance on questions regarding Divisional Bylaws and Regulations [Am 7 Dec 2023]
   3. Serve as an ex officio and fully contributing member on the Committee on Rules and Jurisdiction. [Am 7 Dec 2023]

Bylaw 32. Elections Commissioner 

The Elections Commissioner is appointed by the Committee on Committees for a three-year term and is responsible for supervising all elections of the Division. (See Divisional Bylaw 150 for election procedures) [En 13 Apr 1982; Am 11 Nov 1986]

Bylaw 35. Executive Office

1. Organization. The Executive Office is under the supervision of the Divisional Chair and includes such administrative and clerical employees as are required to assist the Division and its committees.
2. Duties. It is the duty of the staff of the Executive Office to
   1. assist in the discharge of duties assigned to officers and committees of the Los Angeles Division and the University Academic Senate.
   2. maintain a depository of all records of the Los Angeles Division and its committees, and of the University Academic Senate. (See also Divisional Bylaw 45.I)
   3. maintain and keep current a record of the membership of the Division, the Senate committee service of each member of the Division, and the roster of all committees of the Senate.
3. Inspection of Records. All records of the Executive Office, except those concerning matters not to be reported directly to the Division and for good cause held confidential, are open for inspection by any member of the Division.

Section 2. Representatives to the University Assembly

Bylaw 40

1. Appointment 
   1. Subject to confirmation by the Division, half the allotted number of Representatives and three alternate Representatives are appointed annually by the Committee on Committees. No ex officio member of the Assembly of the Academic Senate may be an appointed Representative. No one who is ineligible under Systemwide Bylaw 105 to serve as a Representative may be appointed as an alternate. The Chair of the Division shall designate one of the alternate Representatives to serve in the absence or disability of a Representative.
   2. Any Representative to the Academic Assembly shall be an active Senate appointee or emeriti on recall.
   3. Should a Representative become emeriti (not on recall) during her or his term, she or he shall complete the term.
   4. The Committee on Committees may appoint emeriti (not on recall) to the Academic Assembly on a case by case basis, after exception has been granted by the Executive Board. [Am 24 Apr 2008]
2. Term
   1. The term is two years, beginning on September first following their appointment. No Representative may serve for more than two consecutive terms, but a Representative is again eligible after the lapse of at least two years following a second consecutive term.
3. Duties 
   1. Members represent the Division in the Assembly of the Academic Senate and report actions of the Assembly to the Division.

Section 3. General Provisions for Committees and Faculties

Bylaw 45. Committees

1. Committees of Division 

   The following agencies are designated Committees of the Los Angeles Division: Standing Committees (including the Executive Board), Special Committees of the Division, each Faculty, the Divisional Legislative Assembly, and Senate Electoral Committees.

2. Committee Responsibility and Authority to Report

   Each committee is responsible to the agency establishing it and is obligated to report its actions to that agency. Except as provided in Divisional Bylaw 65.2.B (Duties of the Graduate Council), Standing Committees of the Division normally report to the Division, but they may report concurrently to the Administration, any other Divisional or University Committee, and, in accordance with Systemwide Bylaw 115, to the Assembly of the Academic Senate. Special Committees, the Executive Board, and committees concerned with faculty governance report directly to the Division. Recommendations made to an officer of the Administration are reported to the Division when consonant with the original charge to a committee, unless the nature of the recommendation is for good cause held confidential. Procedures for standing committees shall be in accordance with Divisional Appendix XV. [Am 13 Apr 1982]

3. Right of a Hearing 

   In accordance with the Bylaws of the Regents, each member of the Division shall have the privilege of a hearing by the appropriate committee or committees of the Division on any matter relating to personal, departmental, or University welfare. (See Regents Bylaw 40.3(b))

4. Selection of Committee 

   Unless otherwise specified, the Divisional Committee on Committees shall select the Chair, Vice Chair, and members of committees, and shall report such action to the Legislative Assembly for confirmation. When no provision is made for a Vice Chair in legislation, each committee is authorized to designate a Vice Chair. [Am 13 Apr 1982]

5. Composition of Committee 
   1. Each member of a Divisional committee must be a member of the Academic Senate. Committees may be constituted of any combination of ex officio, elected, or appointed members, each exercising the same powers, including the privilege of voting, unless limitations are imposed when the committee is established.
   2. Membership on the Executive Board, on the Council on Academic Personnel, or on any Governance Committee (see Divisional Title 7, Senate Governance Committees) of the Senate is incompatible with service as an administrative officer, as a Department Chair, or as a member of the Faculty Executive Committee of the School or College. Any such incompatibility that is not resolved within ten days shall result in declaration of vacancy by the Committee on Committees under Divisional Bylaw 85.F.2. After full and open debate, the Legislative Assembly may grant and/or the Executive Board may grant exceptions. [En 7 Mar 1995; Am 11 Feb 2003]
   3. No Chair, Vice Chair, or Immediate Past Chair of the Senate, nor any Chair of a Governance Committee or of the Council on Academic Personnel, shall accept appointment to an administrative office in the University (not including Department Chair) for at least one calendar year after leaving office. After full and open debate, the Legislative Assembly may grant exceptions. [En 7 Mar 1995; Am 12 Nov 1996, 11 Feb 2003]
   4. The following committees shall include two graduate and two undergraduate student representatives: Academic Freedom; Diversity, Equity, and Inclusion; and Planning and Budget. The Committee on Undergraduate Admissions and Relations with Schools shall have two undergraduate representatives. The Undergraduate Council shall have two graduate and four undergraduate student representatives. The Graduate Council shall have four graduate student representatives. [Am 19 Nov 1985, 24 Jan 1989, 18 May 1993, 8 Nov 1994, 23 May 1995, 23 Nov 2021] 
   5. The remaining Standing Committees (including the Executive Board) shall include both a graduate and an undergraduate student representative with the exception of the following committees: Academic Personnel, Charges, Committee on Committees, Grievance Advisory Committee, Privilege and Tenure, Rules and Jurisdiction, and Senate Electoral Committees. [Am 24 Jan 1989, 22 May 1990, 23 Nov 2021]
   6. Committees may invite additional representatives if desired. Student representatives on committees shall be entitled to representation on all standing subcommittees. Student representatives shall be invited to attend and participate at all meetings of the committee unless the committee determines that the subject matter of a meeting is not appropriate for their participation. Graduate and undergraduate representatives shall be designated by the appropriate graduate and undergraduate governing bodies of ASUCLA, respectively. The current list of student representatives shall be notified of the time, place and agenda of each committee meeting through their respective offices.
   7. On all votes in Academic Senate committees attended by student representatives the student votes shall be recorded separately and reported whenever the recommendation or vote of the committee is presented to the Legislative Assembly or other Academic Senate bodies advised by such committees. [Am 23 Nov 1982]

6. Term of Members of Standing Committee 

   Unless otherwise specified, each member serves from September first (or from the date of appointment as a replacement) through August thirty-first of the following year. The normal period of service on a committee is three years, but limitation or extension of that period of assignment is at the discretion of the Committee on Committees.

7. Tenure of Special Committees 

   The tenure of a Special Committee extends until the committee has been discharged by the Division or the Legislative Assembly.

8. Annual Reports of Standing Committee 

   The annual reports of Standing Committees (including the Executive Board) are scheduled for the May meeting or the succeeding Fall meeting of the Legislative Assembly, whichever is determined by the committee to be most consistent with its charge.

9. Records 

   Each Standing and Special Committee of the Division shall file copies of its records, including agenda, minutes, correspondence and reports with the Executive Office of the Academic Senate.

10. Use of Ad Hoc and Subcommittees 

    Each committee is authorized to establish ad hoc committees from outside the ranks of its own membership, or subcommittees of its members, to make in-depth studies of specific issues and report back to the committee for further action on recommendation. In such instances, the parent committee must take final responsibility for any report to the Senate and/or Administration issuing from such a study.

11. Meetings 

    Meetings shall be called by the Chair of the Committee, or in his or her absence, the Vice Chair. [Am 13 Apr 1982]

12. Conflicts of Interest

    [En 7 Mar 1995] 

    1. Every member who receives a stipend, released time, or any other form of remuneration in connection with Senate service shall at the earliest opportunity disclose that fact to the Executive Board, which may require further relevant information; and the Executive Board shall, at least annually, report fully to the Legislative Assembly, by name, the details of each such case, including compensation granted under the provisions of Divisional Bylaw 60.B.4.
    2. Any member of any Standing or Special Committee of the Division to whom a conflict of interest might reasonably be imputed under (3) below shall abstain from voting on any measure to which the conflict applies; and shall speak on it only after declaring and describing the potential conflict.
    3. A member has a conflict of interest whenever the matter before the committee:
       1. involves an individual with whom the member has a personal, familial, or close professional (e.g., collaborative) relationship; 
       2. involves a colleague in the member's Department of instruction, except where it is clear that the member would nonetheless be able to act in the best interests of the University and of the Academic Senate;
       3. will significantly advantage or disadvantage the member's Department or other unit; or
       4. is one in which the member has a material financial interest.
    4. A failure to recuse oneself under the circumstances described in 2. above may be challenged by any other member of the committee; and the committee may, after full and open discussion and by an absolute majority of its entire membership, exclude the conflicted member from further participation in the matter.
    5. An exclusion voted under 4. above may be appealed. In the case of the Executive Board, the appeal is to the Legislative Assembly; in the case of all other committees, to the Committee on Privilege and Tenure, which may either decide the matter itself or refer it to the Legislative Assembly. The appeal is decided by simple majority of the votes cast.

Bylaw 50. Faculties of Schools and Colleges 

1. Membership 

   The membership of each Faculty is determined by the Bylaws of the Los Angeles Division and includes the following persons:

   1. The President of the University
   2. The Chancellor
   3. The Dean of the college or school
   4. All members of the Division who are members of departments assigned to the college or school
   5. Such other members of the Senate as are specified in Divisional Bylaws 160 through 184 (Membership of Faculties).

2. Voting Eligibility 

   Voting in Faculties is limited to members of the Academic Senate. (See Divisional Bylaw 5)

3. Organization 

   Subject to the supervisory and coordinating powers of the Divisional Committee on Rules and Jurisdiction and to the provisions of Divisional and University Senate legislation, each Faculty is authorized to organize, to select its officers and committees, and to adopt procedural rules and regulations. The Dean of the college or school is an ex officio member of the Executive Committee of the Faculty but is not eligible to serve as Chair of the Faculty except in Faculties of colleges and schools which are substantially coincident with departments of the same name. The Chair of the Faculty and members of the Executive Committee are selected by the Faculty. Elections by Faculties of schools and colleges are conducted by the appropriate secretary in accordance with Divisional Bylaw 150.

4. Powers and Duties 
   1. The government and supervision of each college and school at Los Angeles is vested in the Faculty concerned. Except as provided in Regental Orders, all graduate study and higher degrees are administered in accordance with the rules and coordinating powers of the Graduate Council.
   2. Each Faculty is directly responsible to the Division and may report to it. Faculties may present proposals for modification of Divisional and Senate legislation to the Legislative Assembly. The Division or the Assembly of the Academic Senate may from time to time impose specific duties on a Faculty.
   3. A Faculty may delegate portions of its authority to its committees or executive officers.
   4. In individual cases of minor adjustments in the requirements for the Bachelor's degree, a Faculty may approve petitions of students to graduate under suspension of Divisional Regulations.
   5. Final responsibility for approving on behalf of the Los Angeles Division the award of degrees, certificates, and Honors at Graduation rests with the Faculty concerned, or with the Graduate Council in the case of higher degrees. This duty may be delegated to a committee or administrative officer. The list of persons approved for degrees or credentials is filed with the Secretary of the Division by the Registrar.
   6. In the exercise of its jurisdiction over scholastically disqualified undergraduate students, a Faculty may suspend the regulations regarding dismissal, or specify conditions for such suspension, and may permit students dismissed under these regulations to return to the University.
   7. Agencies and administrative officers empowered by a Faculty to exercise its authority to administer or suspend regulations regarding graduation and scholastic disqualification shall report periodically to the Faculty concerning the discharge of their responsibility.

Section 4. Standing Committees 

Title 1. Legislative Assembly

Bylaw 55. Legislative Assembly

1. Membership
   1. Ex Officio Members. President of the University, Chancellor at UCLA, Chair, Vice Chair and Secretary of the Los Angeles Division, and voting members of the Division's Executive Board. A member the Legislative Assembly may not serve concurrently in more than one ex officio capacity, nor as an ex officio member and an elected member. [Am 13 Apr 1982, 14 Mar 1989]
   2. Representatives in the Legislative Assembly are elected in accordance with Divisional Bylaw 150.C. to represent constituencies as follows: Each one-department professional school and each department in other schools and colleges shall elect from among its voting Senate members one representative for each 20 Senate members, or major fraction thereof, except that the Departments of Aerospace Studies, Military Studies, and Naval Studies shall be allocated one representative to the Legislative Assembly among them. Otherwise, every academic department with 30 or fewer Senate members is allocated at least one representative. The allocation of representatives to be chosen by each Senate Electoral Committee is determined at the time of the election by the Elections Commissioner. (See Divisional Appendix I, Scale of Representation in the Legislative Assembly) [Am 27 May 1986]
   3. Each department may designate alternate representatives to the Legislative Assembly. In the uncontested absence or disability of the department representative, the alternate shall assume the rights and obligations of the representative until such a time as the representative can resume duties. [En 24 Apr 2008]
   4. Administrative officers who hold Academic Senate membership conferred by Regent Standing Order 105.1 shall elect a representative or representatives from their number, according to the allocation formula set forth in 2. above.
2. Term of Elected Members
   1. The term is three years beginning on September first. Terms of elected members are staggered. If an elected member resigns or is unable to complete his or her term, the Secretary of the Division is notified and an election of a replacement to complete the term is conducted by the Senate Electoral Committee concerned within 15 days. Procedures for such elections are determined by the Senate Electoral Committee in conformity with Systemwide Bylaw 55. [Am 14 Mar 1989]
3. Organization
   1. The Chair, Vice Chair and Secretary of the Division are Chair, Vice Chair and Secretary of the Legislative Assembly. Consonant with the Bylaws of the Senate and the Division, the Legislative Assembly may adopt rules of procedure to expedite its business. One third of the members, exclusive of the President, is a quorum. Any existing vacancies reduce the total number of members for purposes of a quorum.
4. Rules of Order
   1. All meetings of the Legislative Assembly are governed by the procedures specified in Divisional Bylaw 135. A roll call vote on any matter before the Legislative Assembly must be recorded in the minutes upon the request of any Assembly member present.
5. Meetings
   1. Meetings of the Legislative Assembly shall be scheduled as specified in Divisional Bylaw 130.A. and 130.B.
6. Calls and Minutes
   1. Calls and Minutes of the Legislative Assembly are distributed to all members of the Division according to the procedures prescribed in Divisional Bylaw 140.
7. Privilege of the Floor
   1. Any member of the Academic Senate who is not a member of the Legislative Assembly may attend its meetings and have the privilege of the floor, including the right to make motions, but may not second motions or vote. Each Interdepartmental Degree Program (IDP), and each Department not otherwise represented, shall normally designate a Senate member to attend in this capacity. The Legislative Assembly may invite to its meetings, and extend the privilege of the floor, to administrative officers or such other persons as are concerned with the subject under consideration. [Am 25 Apr 1995]
   2. Students are invited to attend meetings of the Legislative Assembly as observers on the following basis: All students who have been designated as representatives to standing committees of the Division and whose names have been appropriately filed in the Executive Office as stipulated in Divisional Bylaw 45.E, and an additional five undergraduate students designated by the Commissioner of the Academic Affairs Commission and five graduate students designated by the President of the Graduate Students Association. Permission to attend meetings as observers is limited to those students certified to the Chair of the Division by these student body officers at the beginning of each quarter. Observers have the privilege of the floor, including the right to make motions, but they may not second motions or vote. When necessary, the Chair may convene an executive session from which students are excluded.
8. Duties
   1. The Legislative Assembly is empowered to act in all matters for the Los Angeles Division, subject to the provisions of Divisional Bylaws 120 (Modification of Legislation), 140 (Agenda, Notifications, and Minutes), 145 (Memorials), and 155 (Mail or Electronic Ballots).
   2. Members of the Legislative Assembly shall report regularly to their constituents, preferably at Department meetings, on actions by and proposals before the Legislative Assembly, and shall actively seek their input and advice. [En 25 Apr 1995]

Title 2. Executive Board

Bylaw 60. Executive Board

1. Membership
   1. The Executive Board consists of the Chair and Vice Chair of the Division who are Chair and Vice Chair of the Board; the immediate past Chair; eight at-large Senate members, four elected each Spring by the Legislative Assembly, for staggered two-year terms; the Chairs of the Graduate Council, Undergraduate Council, Council on Planning and Budget, Faculty Welfare Committee, and the Committee on Diversity and Equal Opportunity as ex officio voting members (serving only for the duration of their respective term as chair, or two years, whichever expires first) and, as representatives, the Academic Affairs Commissioner and the Graduate Commissioner of Academic Affairs. At all times, at least four of the eleven elected members shall hold appointments in the College of Letters and Science. [Am 14 Mar 1989, 11 Jun 1991, 10 Nov 1992, 25 Apr 1995, 28 May 1996, 6 Apr 2004, 7 Feb 2007, 7 Apr 2016]
2. Duties of the Executive Board 
   1. is empowered to act upon all matters except legislation in the name of the Los Angeles Division at times when the Legislative Assembly cannot readily be convened or when haste is required. The Board shall thus act in the name of the Division only when, in its judgment, the action is urgently advisable before the Legislative Assembly can be convened. All such actions must be reported to the Legislative Assembly at its next succeeding meeting; and the Assembly possesses the right to amend or rescind such actions in the same manner in which it may amend or rescind action adopted at preceding meetings of the Assembly itself. During periods between academic quarters as listed in the annual academic calendar of the UCLA Registrar, the Board may act provisionally for the Division on all matters except legislation. Such action is subject to confirmation by the Legislative Assembly at the first regular or special meeting following the recess. [Am 3 Jun 2024]
   2. If a majority vote of all the voting Executive Board members determines an emergency exists, the Executive Board shall have the authority to suspend or modify on a temporary basis the Regulations of the Division and its agencies and to suspend or modify degree requirements for those students who would have graduated upon the successful completion of their course work for that term. However, the Executive Board has no authority to enact, repeal, or amend legislation of the Division or to make permanent changes in the policies of the Senate or any of its agencies. [En 3 Jun 2024]
   3. consults with and advises the Chair of the Division. When appropriate the Board advises the Chair in matters requiring the coordination of budgetary decisions, academic programs and policies, educational resources, and the general welfare of the UCLA community. In the execution of this responsibility, the Division charges the Executive Board with giving due consideration to studies and reports of the Division and its committees and sets down as Board policy an open-door practice in which chairs of committees are to be consulted in matters regarding their respective jurisdictions; correspondingly, chairs of committees should inform the Board well in advance of any significant changes of policy that their groups have under active consideration. The Board may refer questions to appropriate committees, or to special ad hoc committees it may select when necessary. [Am 25 Apr 1995]
   4. with due attention to equity among and uniformity within committees, determines compensation and released time, including any summer ninths, for Senate service out of a pool of resources negotiated annually between the Chair and the Chancellor or the Chancellor's designated representative. [En 7 Mar 1995]
3. Vacancies 
   1. Any vacancy on the Executive Board, arising either from resignation or from a declaration by the Committee on Committees, shall be filled by the Legislative Assembly at its next opportunity. [En 25 Apr 1995]

Title 3. Committees on Academic Programs and Policies

Bylaw 65.1 Educational Policies [Repealed]

[Rp 31 Jan 1995]

Bylaw 65.1. Undergraduate Council 

1. Membership 

   The Council is selected to give proper representation with full consideration for campus diversity to the academic departments, colleges, professional schools, and inter-departmental programs that offer undergraduate curricula. The Council consists of 19 members: 15 appointed members with vote, and four ex officio members without vote as follows - the Dean of Undergraduate Education, the Vice Provost of Teaching and Learning, the chair of the General Education Governance Committee, and the chair of the Diversity Education Governance Committee. In addition, there are four undergraduate student representatives and two graduate student representatives, who are appointed and will serve in accordance with Divisional Bylaw 45.E.6. and 45.E.7. The Chair and Vice Chair are designated by the Committee on Committees. [Am 28 May 1996, 26 May 1998, 1 Jun 2004, 9 Apr 2009, 11 Jun 2009, 30 Nov 2017, 21 May 2020, 23 Nov 2021, 8 Jun 2023]

2. Duties 

   The Council

   1. in consultation with the Faculties, or the Faculty Executive Committees, makes policy for undergraduate education at UCLA, evaluates the effects of these policies on campus diversity, and advises the Chancellor on all matters pertaining to undergraduate education, including the implementation of Systemwide Regulation 638 (American History and Institutions Requirement). [Am 11 Jun 2009]
   2. recommends to the Legislative Assembly undergraduate programs leading to new degree designations; authorizes, supervises, and regulates all undergraduate courses and programs of instruction and of preparatory education and may suspend or withdraw approval of undergraduate courses subject to appeal to the Legislative Assembly; promotes academic enrichment and encourages educational diversity and innovation; appoints the Committees to Administer the Interdepartmental Degree Programs (CAIDPs) for undergraduate programs, and, together with the Graduate Council, appoints CAIDPs with both graduate and undergraduate programs. Members shall serve for three years. In discharging this duty, the Council shall formulate and approve written policies for the selection of the Administrative Committees and the Committee Chairs. In discharging these duties, the Council shall maintain liaison with the Graduate Council and the Faculty Executive Committees. As allowed in Systemwide Bylaw 20, the Undergraduate Council reserves the right to delegate to the appropriate Faculty Executive Committees such decisions concerning course and program actions as are specified in Council's Delegation Guidelines. Delegation Guidelines are on file in the offices of the Senate, Vice Provost for Undergraduate Education, and Registrar. Council will monitor these delegated decisions and at least every three (3) years will review its delegation process and revise its guidelines accordingly. [Am 26 May 1998, 11 Feb 2003, 1 Jun 2004, 9 Jun 2008, 8 Jun 2023]
   3. acts for the Division in the approval of undergraduate majors and in the approval or discontinuation of sub-majors, including specializations, concentrations, and minors.
   4. As allowed in Systemwide Bylaw 20, the Undergraduate Council delegates administration of the periodic review of all undergraduate programs of study and all programs of preparatory education to the Academic Program Review Committee, in coordination with the Graduate Council. The Councils retain final authority for the approval of the program review reports, closures, and special actions. If the Undergraduate Council judges after review of a program that it should be discontinued, it may initiate proposals to that effect; in the case of discontinuation of undergraduate degree programs, procedures specified in Divisional Appendix V shall be observed. [Am 8 Jun 2023]
   5. makes recommendations consistent with established education policy and gives full consideration to campus diversity issues, to the views of appropriate schools, departments and other academic units in matters relating to their education policy. [En 11 Jun 2009]
   6. sets standards for honors and recommends procedures for awards of undergraduate scholarships and unallocated prizes.
   7. in coordination with the Graduate Council, oversees and monitors University Extension courses, instructors, and programs that convey degree credit at UCLA, such as the XL series. [En 23 Nov 2021]
   8. oversees and develops policy recommendations on academic matters involving students with special needs, including student athletes, students with disabilities, transfer students, and international students. For intercollegiate athletes, this includes the progress of athletes to degree, the special admission of athletes, and the review of practices of the UCLA Athletics Department as they affect the academic process and performance of student-athletes. [En 23 Nov 2021]

Bylaw 65.2. Graduate Council 

1. Membership. The Council is selected to give proper representation to the academic departments, colleges, professional schools, and inter-departmental programs that offer graduate curricula. The Council consists of 16 members: 15 appointed members with a vote, and one ex officio member, the Dean of the Division of Graduate Education, without a vote. In addition, there are four graduate students who are appointed and will serve in accordance with Divisional Bylaws 45.E.6. and 45.E.7. The chair is designated by the Committee on Committees. [Am 11 Nov 1986, 8 Nov 1988, 11 Jan 1994, 8 Nov 1994, 2 Jun 2011, 8 Jun 2023]
2. Duties. The Council
   1. makes policy for graduate education at UCLA and discharges duties in accordance with the stipulations of Systemwide Bylaw 330. In exercising its functions under Systemwide Bylaw 330, the Council reports directly to the Legislative Assembly. [Am 8 Jun 2023]
   2. consistent with Systemwide Bylaw 330, recommends to the Legislative Assembly graduate programs leading to new degrees; it also authorizes, supervises and regulates all graduate courses and graduate programs of instruction except such courses and programs as have been exempted by action of the Regents. In discharging this duty, the Council shall maintain liaison with the Undergraduate Council. [Am 11 Jan 1994, 25 Apr 1995, 8 Jun 2023]
   3. As allowed in Systemwide Bylaw 20, in coordination with the Undergraduate Council, the Graduate Council delegates the administration of the periodic review of all graduate programs of study to the Academic Program Review Committee. The Councils retain final authority for the approval of program review reports, closures, and special actions. If the Graduate Council judges after a review of a graduate program that it should be discontinued, procedures outlined in Divisional Appendix V shall be observed. (See also Divisional Appendix III, Part VII) [Am 11 Jan 1994, 8 Jun 2023]
   4. is delegated authority from the Los Angeles Division of the Academic Senate to recommend to the Coordinating Committee on Graduate Affairs (CCGA) proposals for:
      1. new graduate programs leading to existing degrees; and
      2. new programs leading to graduate level Certificates. [Am 11 Nov 1986]
   5. appoints the Committees to Administer the Interdepartmental Degree Programs (CAIDPs) for graduate programs, and, together with the Undergraduate Council appoints CAIDPs with both graduate and undergraduate programs; members shall serve for three years. In discharging this duty, the Council shall formulate and approve written policies for the selection of the Administrative Committees and the Committee Chairs, and shall consult with the Executive Committee of the appropriate College or schools if an undergraduate degree is also offered by the Program. [En 24 May 1988; Am 11 Jan 1994, 9 Jun 2008]
   6. as allowed in Systemwide Bylaws 20 and 330.C., the Graduate Council reserves the right to delegate to the Dean of the Division of Graduate Education routine administrative decisions related to the regulations and policies of the Graduate Council as described in its delegation guidelines (see Divisional Appendix III, Bylaws of the Graduate Council). The Graduate Council will monitor and review these delegated decisions on an annual basis, and revise its delegation guidelines accordingly. [En 28 May 1998]
   7. In coordination with the Undergraduate Council, oversees and monitors University Extension courses, instructors, and programs that convey degree credit at UCLA, such as the XL series. [En 23 Nov 2021]
   8. Sets standards for and reviews the Graduate Council diversity fellowships. [En 23 Nov 2021]
   9. Conduct limited reviews on local faculty oversight of professional schools [En 3 Jun 2024]

Bylaw 65.3. Council on Planning and Budget 

1. Membership. The Council consists of eighteen members, approximately one-third of whom are appointed annually: eight members from the College of Letters and Science, and eight from the professional schools, including the representative to the University Committee on Planning and Budget, plus the Vice Chancellor for Finance and the Associate Vice Chancellor- Academic Planning and Budget, ex officio. A chair and vice chair are selected from the appointed members [Am 23 Nov 2021]
2. Organization. The Council
   1. appoints such standing and ad hoc committees as are needed to discharge its duties. [Am 21 Jan 1997]
   2. appoints faculty consultants annually as needed, and for terms which it may extend to provide expertise and continuity in fulfilling its charge; [Am 21 Jan 1997]
   3. maintains liaison with the Chancellor's Office and associated units such as: Academic Planning and Budget, the Executive Vice Chancellor's Office, and the Administrative Vice Chancellor. [Am 14 Mar 1989, 21 Jan 1997, 23 Nov 2021]
   4. collaborates with other Academic Senate Committees/Councils with whom there are shared responsibilities. [En 21 Jan 1997]
3. Duties. The Council, after appropriate consultation, make recommendations based on established Senate policy to the Chancellor and Senate agencies concerning the allocation of educational resources, academic priorities, development policies and activities, and the planning and budgetary process. The Council specifically reviews and formally articulates a Senate view regarding the campus budget and each major campus space-use and building project at each project's proposal, planning, and building stages. [Am 23 May 1979, 13 Apr 1982, 24 Jan 1989, 14 Mar 1989, 23 Nov 2021]

Bylaw 65.4 Undergraduate Courses and Curricula [Repealed]

[Rp 31 Jan 1995]

Bylaw 65.5 Undergraduate Admissions and Relations with Schools

1. Membership. The committee consists of nine members: eight appointed members, one of whom shall be the UCLA member of the Board of Admissions and Relations with Schools, and the Associate Vice Chancellor for Enrollment Management, ex officio, without a vote. The chair and vice chair are designated by the Committee on Committees. [Am 5 Feb 2015]
2. Duties. The committee
   1. determines criteria for admission, monitors and reviews procedures for regular and special admissions, and considers other issues related to admissions policies. [Am 11 Jun 2009, 3 Jun 2024]
   2. contributes to the admission process, both at the freshman and advanced standing levels. [Am 11 Jun 2009]
   3. develops and monitors research on admission criteria that can be used to support the university goals and objectives of excellence, access, and diversity. [Am 11 Jun 2009]
   4. monitors campus procedures for recruitment, outreach and informational services to schools in order to ensure a well-informed and diverse student body. [Am 11 Jun 2009]
   5. maintains liaison with the University Board of Admissions and Relations with Schools, UCLA Undergraduate Admission, and the campus Chancellor's Enrollment Advisory Committee. [Am 13 Nov 2008]
   6. reports to and advises the Academic Senate and the Chancellor on matters involving undergraduate admissions and relations with schools. [Am 19 Nov 1985, 23 May 1989]

Bylaw 65.6 Preparatory Education [Repealed]

[Rp 31 Jan 1995]

Bylaw 65.7 Council on Undergraduate Education [Repealed]

[Rp 31 Jan 1995] 

Bylaw 67.1. International Education

1. Membership. The committee, with full consideration for campus diversity, is selected to give proper representation to the academic departments, colleges, professional schools, and inter-departmental programs whose students participate in international education. The committee consists of ten members: five appointed members with a vote (a chair and four Senate members); three ex officio members without a vote (Faculty Director and Administrative Director of the International Education Office, Director of the Center for International Students and Scholars), and one undergraduate and one graduate student representative appointed in accordance with Divisional Bylaw 45. [Am 17 Feb 2011, 12 May 2022]
2. Duties. The committee:
   1. Represents the Los Angeles Division in matters concerned with International Education. [Am 17 Feb 2011]
   2. Provides consultation and makes recommendations to the Los Angeles Division with respect to international education, international exchange, international internships, and international students and scholars. [Am 17 Feb 2011, 12 May 2022]
   3. Provides consultation to the International Education Office (IEO), the Vice Provost, International Institute and the Center for International Students and Scholars. [Am 17 Feb 2011, 12 May 2022]
   4. Serves as liaison between the IEO and Academic Senate leadership, helping to ensure that policies and procedures are appropriately vetted by the Senate. [Am 17 Feb 2011]

Bylaw 67.2 Council on Educational Development [Repealed]

[Rp 31 Jan 1995]

Bylaw 67.3 Teaching [Repealed]

[Rp 23 Nov 2021; Effective 31 Aug 2022]

Bylaw 67.4 Undergraduate Student Support, Honors and Prizes [Repealed]

[Rp 31 Jan 1995]

Bylaw 67.5 Continuing and Community Education [Repealed]

[Rp 23 Nov 2021; Effective 31 Aug 2022]

Bylaw 67.6 Intercollegiate Athletics [Repealed]

[Rp 23 Nov 2021; Effective 31 Aug 2022]

Bylaw 67.7. Academic Program Review Committee 

[En 8 Jun 2023]

1. Membership. 
   1. The committee consists of nineteen Senate faculty members. The Committee on Committees appoints seventeen Senate members, and designates two of the members as Co-Chairs. The Graduate Council and the Undergraduate Council each select one current, respective Council member to serve also as a member of the Academic Program Review Committee as representatives of these Councils. In addition, there will be one undergraduate student representative and one graduate student representative who are appointed and will serve in accordance with Divisional Bylaws 45.E.6. and 45.E.7.
   2. The committee, with full consideration for campus diversity, is selected to give proper representation to the academic departments, colleges, professional schools, and interdepartmental programs that offer graduate and undergraduate curricula.

2. Duties. 

   The committee:

   1. Periodically reviews and evaluates all undergraduate and graduate programs of study and all programs of preparatory education, normally at intervals not exceeding nine years, as delegated by the Graduate and Undergraduate Councils. In carrying out its duties, the committee shall follow the procedures as specified in Divisional Appendix XVI. Changes to the Appendix will be recommended to the Legislative Assembly by the Academic Program Review Committee after consultation with the Graduate Council, the Undergraduate Council and the Committee on Rules and Jurisdiction.
   2. Advises on and recommends to the Undergraduate Council and the Graduate Council matters pertaining to the review of academic programs. If the Committee judges after review of a program that it should be discontinued, it may recommend such action to the Graduate and Undergraduate Councils; in such cases, procedures specified in Divisional Appendix V shall be observed.
   3. Develops and monitors procedures and policies related to the administration of academic program reviews, in consultation with the Graduate and Undergraduate Councils.

Title 4. Council on Academic Personnel 

Bylaw 70. Council on Academic Personnel

1. Membership. [Am 11 Mar 1980, 9 Nov 1995, 24 Apr 2008, 27 Sep 2022]
   1. The council consists of fourteen members, including the Chair and Vice Chair, appointed by the Committee on Committees. Members will hold the rank of full professor, typically at or above Step VI, in the Professor, Professor-in-Residence, or Professor of Clinical X series. 
   2. Membership is selected to represent the campus diversity of academic departments, colleges, and professional schools. 
   3. The term of service is typically three years, shall beginning October 1 (or from the date of appointment as a replacement) and concluding September 30. 
   4. The incoming Chair will consult with the Committee on Committees on the Vice Chair appointment. The Vice Chair will assume the duties of the Chair when the Chair is unavailable, and is expected to assume the role of Chair the following year. 
2. The Council [Am 27 Sep 2022]
   1. is authorized represent the Division in discussing with the Chancellor or Chancellor’s designee on academic personnel policies and shall report significant proposed changes to the Executive Board for review by the Academic Senate, 
   2. makes the Senate’s definitive recommendations concerning appointments, promotions, merits, fourth-year appraisals, and other academic personnel actions, and
   3. submits an annual report to the Division.
3. ClinCAP is a standing committee of the Council on Academic Personnel (CAP). [En 27 Sep 2022]
   1. Membership. Seven voting faculty, appointed by the Committee on Committees for a three-year term. Voting members will be medical or related health sciences faculty and hold the rank of full professor in the Professor, Professor-in-Residence, or Professor of Clinical X series. Preference is given to faculty who previously served on CAP. [Am 23 Nov 2022] 
   2. ClinCAP makes the Senate’s definitive recommendations concerning Health Sciences Clinical Professor series appointments, promotions, merits, fourth-year appraisals, and other academic personnel actions.

Title 5. Committees on Educational Resources

Bylaw 75.1. Committee on Instruction and Technology [Repealed]

[Rp 9 Apr 2020]

Bylaw 75.2. Library and Scholarly Communication 

1. Membership. The committee consists of ten members: nine appointed members, one of whom is chair, and the University Librarian of the campus, ex officio.
2. Duties. The committee
   1. advises the Chancellor concerning the administration of the Library and issues related to innovation and forms of scholarly communication.
   2. represents the Division and its Faculties in all matters of library policy and scholarly communications and advises the Library and scholarly communication administration accordingly.
   3. submits an annual report to the Division on financial problems, allocations of space, facilities for research, and other matters within its jurisdiction.

Bylaw 75.3. Council on Research

[Am 28 May 1996, 6 Jun 2000, 30 May 2019]

1. Membership. The Council consists of eleven members: 10 appointed by the Committee on Committees, one ex officio member without vote (the Vice Chancellor for Research) who serves on the Council. The Faculty Grants Program Committee consists of 14 members appointed by the Committee on Committees, who serve exclusively on the Committee dedicated to reviewing grant proposals and ad hoc members appointed by the Chair of the Council, as needed, based on the area of expertise and the volume of proposals received. [Am 30 May 2019]
   1. The Chair and Vice Chair of the Council will be appointed by the Committee on Committees from among the appointed members. The UCORP representative is generally the Chair or Vice Chair of the Council, appointed by the Committee on Committees. [Am 30 May 2019]
   2. Membership term of the Council on Research will be from three to five years, with initial appointment for a period of three years and with the possibility of a succeeding appointment for one or two years. Faculty Grants Program will be for three years; and UCORP representative will be for two years.
2. Council on Research Duties.
   1. Consults regularly with the Vice Chancellor for Research, advises the Chancellor and informs the Division concerning:
      1. faculty perspectives on issues pertaining to the research mission at UCLA and the University of California
      2. campus budgetary needs for support of research and support of research infrastructures, policy, and strategy regarding the pursuit and acceptance of such support;
      3. promotion and coordination of multidisciplinary research and collaborative work among faculty; and
      4. policies governing acceptance of extramural funding.
   2. Provides periodic evaluation of units that support faculty research, including various offices under the purview of the Vice Chancellor for Research such as those relating to the development and support of research infrastructure, as well as the development, processing and administration of grants. [Am 30 May 2019]
   3. Formulates general guidelines for the review of Organized Research Units (ORUs) and makes recommendations to the Vice Chancellor for Research or the Chancellor's designee based on ORU review reports. [Am 30 May 2019]
   4. Maintains formal liaison with relevant Senate committees, such as the Graduate Council, and the Council on Planning and Budget.
   5. Establishes policies and procedures governing the allocation of funds within the purview of the Faculty Grants Program, for the conduct of research and for travel to attend scholarly meetings, informs the Division of these policies and procedures, and periodically evaluates them. 
   6. The Chair of the Council on Research shall coordinate the conduct and activities of the Faculty Grants Program.
3. Faculty Grants Program: Subcommittee Duties [En 28 May 1996; Am 6 Jun 2000]
   1. Implements policies and procedures governing funding in support of research projects in a competitive grants program which is merit based;
   2. Reviews and makes recommendations on applications submitted by eligible faculty for research funding.

Bylaw 75.4. University Development [Repealed]

[Rp 23 Nov 2021, Effective 31 Aug 2022]

Bylaw 75.5. Committee on Data, Information Technology and Privacy

[En 9 Apr 2020]

1. Membership. The committee consists of seven voting members, one of whom will serve as Chair, to be appointed by the Committee on Committee (ConC). The seven members should represent a cross-section of faculty with expertise on privacy, access, use of data, and digital technology.

   The Chief Information Officer, Chief Privacy Officer, Associate Dean of Computing in the School of Medicine and Senate Representative to GoIT (if other than an appointed committee member) serve as supernumerary non-voting ex-officio members. [Am 23 Nov 2021]

2. Duties. The Committee
   1. consults with the Division and its Faculties in all policy matters relating to;
      1. the acquisition, deployment, and usage of communication and information technology, intellectual property, privacy, and data technology as these relate to education, research and instruction;
      2. and as these to the policies and governance of communication and information technology including data access, collection, use, protection, ownership, privacy, and security;
   2. liaises with relevant Senate committees, such as the Graduate Council, Undergraduate Council, Council on Research, and the Council on Planning and Budget;
   3. interacts regularly with the Vice Chancellor for Administration and the Vice Chancellor for Academic Personnel;
   4. provides annual updates to the Council on Faculty Chairs to facilitate and encourage open communication with the campus Faculty Executive Committees;
   5. represents the Division on the Systemwide University Committee on Academic Computing and Communications (UCACC).

Title 6. Committees on University Community

Bylaw 80.1. Academic Freedom

1. Membership. The committee consists of seven members. Additionally, in accordance with Divisional Bylaw 45, two undergraduate student representatives and two graduate student representatives. [Am 24 Apr 2008]
2. Duties. The committee
   1. studies and reports to the Division concerning any conditions within or without the University which, in its judgment, may affect the academic freedom of the University, its faculty and students, especially with regard to the acceptance of University appointments, resignations from such appointments, and the reputation of the University and individual members of its faculty and student body.
   2. maintains liaison with the University Committee on Academic Freedom.

Bylaw 80.2. Diversity, Equity, and Inclusion

[Am 31 Jan 1995, 1 Nov 2007, 27 Oct 2011, 16 Feb 2017]

1. Membership. The committee consists of nine voting members, including a Chair and Vice Chair appointed by the Committee on Committees. The Vice Chancellor of Equity, Diversity and Inclusion, and the Associate Dean of Academic Diversity in the School of Medicine serve as supernumerary non-voting ex officio members. In addition, there are two undergraduate and two graduate student representatives appointed in accordance with Divisional Bylaw 45. [Am 1 Nov 2007, 9 Jun 2008, 27 Oct 2011, 9 Apr 2015, 23 Nov 2021]
2. Duties. The committee
   1. advises the Chancellor and makes recommendations to the Division concerning policies and programs to advance, and to identify excellence in improving, faculty diversity, including particularly the recruitment, advancement and retention of women and underrepresented minorities in academic positions; [Am 31 Jan 1995, 1 Nov 2007]
   2. advises the Chancellor on proposals for waivers of search for academic appointments of "targets of opportunity"; [En 31 Jan 1995]
   3. reports periodically to the Division data on recruitment, advancement, and retention of faculty from underrepresented groups and recommends any changes of policy or practice that it deems necessary; [En 31 Jan 1995; Am 1 Nov 2007]
   4. in consultation with the Committee on Academic Freedom, reports periodically on the overall status of the campus as a fair and open academic environment that conforms to the letter and spirit of the University of California anti-discrimination statement; [En 31 Jan 1995]
   5. maintains liaison with relevant administrative committees and councils, and with University committees concerned with issues of affirmative action and diversity; and [En 31 Jan 1995]
   6. reports annually to the Division on the Committee's actions and recommendations. [En 31 Jan 1995]

Bylaw 80.3 Faculty Research Lectureship [Repealed]

[Rp 23 Nov 2021, Effective 31 Aug 2022]

Bylaw 80.4. Faculty Welfare

1. Membership. The committee consists of eleven members, of whom at least two should be emeriti, and an undergraduate and a graduate student representative in accordance with Divisional Bylaw 45. [Am 23 Apr 1981, 9 Jun 2008, 23 Nov 2021, 27 Sep 2022]
2. Duties.
   1. The committee advises the Division and confers with administrative agencies on all matters involving the economic welfare of the faculty, including but not limited to the level of salaries, salary determination methodology, benefits, insurance, retirement, housing and conditions of employment. Due attention will be given to matters of particular concern to emeriti. [Am 9 Jun 2008, 23 Nov 2021, 27 Sep 2022]
   2. In consultation with the Chair of the Division, the committee prepares reports and procedures for treating issues with a major welfare component to be presented to the Division, the University Faculty Welfare Committee and administrative agencies in time for appropriate consideration and implementation. [Am 23 Nov 2021]
   3. To assist in carrying out its functions, the Committee may
      1. appoint ad hoc committees of faculty members to make use of specialized knowledge and competence; and
      2. with the approval of the Chair of the Division, employ such consultants as may be needed. [Am 23 Apr 1981]

Bylaw 80.5 Student Welfare [Repealed]

[Rp 7 Feb 1984]

Bylaw 80.5 Campus Community [Repealed]

[Rp 2 Feb 1993]

Bylaw 80.6 University Emeriti and Pre-Retirement Relations [Repealed]

[Rp 23 Nov 2021, Effective 31 Aug 2022]

Title 7. Senate Governance Committees

Bylaw 85. Committee on Committees

1. Membership. The Committee consists of nineteen members, including sixteen members representing the constituencies designated in Divisional Appendix XIX, and three at-large members. Approximately one-third of the constituency representatives, and one at-large member, shall be elected annually. One-third of the members shall constitute a quorum. [Am 13 Feb 2001]
2. Term. The normal term is three years, beginning on September first. Except as otherwise provided herein, no member is eligible for immediate re-election. Each seat shall be filled successively by units from within the constituency (e.g., departments or departmental divisions); representation must rotate fairly among all units in the constituency. No unit within a constituency shall be eligible to fill a seat in successive terms, and the total continuous length of service by a member or a unit shall not exceed four years. [Am 9 Nov 1995, 27 May 1997, 13 Feb 2001, 24 Apr 2008]
3. Vacancies. Constituencies must fill their seats on the Committee without interruption. In the event that an elected representative cannot complete a term (e.g., due to resignation or sabbatical leave), the Chair of the Committee on Committees shall notify the appropriate Faculty Executive Committee within the constituency in question that the seat has been vacated. In these cases, the FEC may appoint a representative to fill the seat until the next regularly scheduled annual Senate election. Appointees should be selected from the unit within the constituency whose representative vacates the seat with consideration for creating a diverse committee. In extraordinary cases, appointees eligible for election may be selected from another unit. Representatives who are elected to serve for the remainder of a term may come from any unit within the constituency that is eligible for election. If the appointee is from the same unit, the term is limited to the years remaining of the term. If the appointee is from a different unit within the constituency, the appointee may serve a full three-year term. [En 13 Feb 2001; Am 24 Apr 2008, 11 Feb 2010]
4. Representation. As listed in Divisional Appendix XIX, sixteen members of the Committee shall be elected by designated constituencies. The remaining three members shall be elected by the entire Faculty of the Los Angeles Division. The determination of voting constituencies and the solution of problems arising out of their reapportionment are recommended to the Division every four years or as deemed necessary by the Committee on Rules and Jurisdiction. [Am 8 Feb 1983, 22 May 1990, 13 Feb 2001, 11 Feb 2010]
5. Organization. The committee elects its own chair and secretary and makes its own rules of procedure, consistent with the Bylaws of the Academic Senate. Members of the Committee are eligible to serve as members, chairs, or vice chairs of other committees. [Am 13 Feb 2001]
6. Duties.
   1. Subject to confirmation by the Legislative Assembly, the Committee on Committees appoints the chair, vice chair, and all non-ex officio members of each Standing Committee of the Division; and annually appoints the alternate representatives and half the allotted number of representatives to the Assembly of the Academic Senate. Appointments of standing committee members are reported to the Legislative Assembly in the Spring term of the year next following the election of the committee in time for the University Committee to determine its appointments for the succeeding academic year. [Am 25 Apr 1995, 16 Nov 1999]
   2. Subject to confirmation by the Legislative Assembly at its next meeting, the Committee appoints replacements to Standing Committees of the Division upon receipt of resignations or whenever the Committee on Committees determines that vacancies exist; and reserves the right to reassess the renewal and continuation of an appointment. Subject to confirmation by the Division the Committee on Committees can, for good cause, determine that a chair, vice chair or member has failed to fill the committee position and that a vacancy exists. [Am 3 Jun 2024]
   3. Unless otherwise specified by action of the Division or the Legislative Assembly, the Committee appoints the chair and members, or replacement of members, of special committees. Such appointments are effective until the committee is discharged and do not require confirmation.
   4. The Committee nominates to the University Committee on Committees members at-large (and their replacements when vacancies occur) of University standing and special committees.
   5. Except as otherwise provided, the Committee may confer with the Chancellor regarding the appointment of Deans (or officers of equivalent rank) or, at its discretion, may nominate committees to do so.

Bylaw 95. Privilege and Tenure

1. Membership. 
   1. The committee consists of nine members, selected with full consideration for campus diversity and one of whom is appointed from the Law School faculty. [Am 23 May 1989, 23 Nov 2022]

2. Duties. The committee is governed by Systemwide Bylaws 334 through 337 and the Faculty Code of Conduct (APM-015 and APM-016)

   The committee

   1. Has jurisdiction over grievance cases and formal hearings for all matters affecting the professional rights or privileges of Senate faculty members of the Los Angeles Division, including those involving personnel review (Systemwide Bylaws 334 and 335);
   2. Has jurisdiction over grievance cases involving non-Senate faculty as specified by bylaws or University policy; 
   3. Appoints hearing committees for formal grievance hearings and early termination hearings (Systemwide Bylaws 335 and 337);
   4. Has jurisdiction over formal hearings for disciplinary cases involving Senate faculty (Systemwide Bylaw 336);
   5. Has jurisdiction over formal hearings for early termination cases involving non-Senate faculty (Systemwide Bylaw 337); 
   6. Has the authority to review and agree to settlements of cases that have been forward to the committee (Divisional Appendix XII, Section 8). [Am 23 May 1989, 23 Nov 2022]

Bylaw 95.1. Charges

1. Membership. The committee consists of eight members, selected with full consideration for campus diversity, any five of whom shall constitute a quorum. [Am 22 May 1990, 11 Jun 2009]
2. Duties. The committee conducts investigations regarding complaints made against members of the faculty charging violation of University policy regulating individual conduct in order to determine whether there is probable cause to warrant a disciplinary proceeding before the Committee on Privilege and Tenure. Investigations by the Charges Committee and related procedures are to be conducted in accordance with the statement titled "Campus Procedures for Implementation of University Policy on Faculty Conduct and the Administration of Discipline." (Divisional Appendix XII)

Bylaw 95.2. Grievance Advisory Committee

1. Membership. The committee consists of seven members: five appointed from members of the Senate, the Chair of Privilege and Tenure, ex officio, and the Chair of Charges, ex officio. [Am 5 Jun 2006]
2. Duties. The committee
   1. exclusive of the ex officio members, advises members of the faculty on grievance procedures concerning their rights and privileges, and advises all members of the University community on procedures for charges resulting from violation of the Faculty Code of Conduct as contained in Systemwide Appendix IV.
   2. consults with departmental chairs and deans on questions concerning promotion and appointment, when the committee deems it necessary as part of the advisory process. [Am 5 Jun 2006]
   3. conducts periodic review of the grievance procedures, making recommendations to the Senate regarding required changes or modifications in the system. [Am 5 Jun 2006]
   4. maintains a liaison with the appropriate administrative officers. [En 10 Jan 1987; Am 23 May 1989]

Bylaw 100. Rules and Jurisdiction

1. Membership. The committee consists of four members: 3 appointed Senate Members, and the Parliamentarian who serves as an ex officio member. [Am 7 Dec 2023]
2. Duties. The committee
   1. exercises formal supervision over all modifications to Divisional legislation proposed by other committees or by members of the Division prior to action by the Legislative Assembly. [Am 11 Feb 2021]
   2. advises the Chair of the Division as to whether proposed legislation is solely of Divisional concern.
   3. under the guidance of the University Committee on Rules and Jurisdiction, edits and publishes the Manual of the Los Angeles Division of the Academic Senate when necessary. [Am 11 Feb 2021]
   4. makes editorial and conforming non-substantive changes in Divisional legislation and reports such changes to the organization directly concerned.
   5. advises the Division, its officers, committees and Faculties in all matters of organization, jurisdiction, and interpretation of legislation of the Division and its agencies and recommends such organizational changes as appear desirable. Summarizes all such correspondence in the annual report. [Am 11 Feb 2021]
   6. issues, upon a formal request from any Committee or member of the Division, legislative rulings interpreting the Code of the Los Angeles Division of the Academic Senate. Such rulings shall remain in effect until modified by legislative or Regental action. Legislative rulings of the committee shall be published in the Call for the first regular Legislative Assembly meeting next following the committee's ruling. All rulings of the Committee on Rules and Jurisdiction not superseded by legislative or Regental action shall appear in an appendix of the Divisional Manual. [En 11 Feb 2021]
   7. hears upon petition of no fewer than five members of the Division, challenges to any action of a Divisional committee alleged to be contrary to the Code of the Academic Senate or to the Manual of the Division. Hearings of the Committee on Rules and Jurisdiction on these matters shall include the opportunity for parties to present their views orally or in writing and the result of the hearing shall be published as a legislative ruling. [En 11 Feb 2021]
   8. reviews and reapportions, every four years or as needed, the voting constituencies represented on the Committee on Committees, and recommends to the Legislative Assembly or the Division the solution of problems arising out of any such reapportionment. [Am 13 Feb 2001]

Bylaw 105. Senate Electoral Committee

Senate members in each one-department professional school and in each department of instruction in other schools and colleges, and those administrative officers who hold Senate membership conferred by Regent Standing Order 105.1, constitute a duly established committee of the Los Angeles Division solely to provide a constituency from which representatives are elected to the Divisional Legislative Assembly. Elections of representatives from these constituencies are conducted in accordance with Divisional Bylaw 150.C. (See Divisional Bylaw 55.B. for election of replacements.) Senate Electoral Committees may organize as they see fit, but unless otherwise determined, the Chair of the Department, or in a one-department school, the Dean of the school is the Chair of the Senate Electoral Committee. [Am 27 May 1986]

Chapter V. Procedures 

Section 1. General Provisions

Bylaw 110

Uniformity of Procedures. All agencies of the Los Angeles Division shall adhere to the procedures specified in Divisional Chapter V whenever these procedures are applicable as determined by the Divisional Committee on Rules and Jurisdiction.

Bylaw 115

Definitions. The following definitions apply to all matters within the jurisdiction of the Los Angeles Division:

1. Bylaws: The term bylaw denotes statements which define the source of authority, membership, powers, duties and organization of the Academic Senate, the Division and its various agencies. In essence they are a constitution for the Senate and its component parts and express the philosophy and purpose of academic self-government and participation by the faculty in the administration of the University as stipulated in The Bylaws and Standing Orders of the Regents.
2. Regulations: The term regulation denotes statements implementing the application of the Bylaws to such University matters as admission and degree requirements and the authorization and supervision of courses within the jurisdiction of the Academic Senate. Divisional Regulations may not modify nor conflict with Systemwide Bylaws or Regulations.
3. Legislation: The term legislation denotes Bylaws and Regulations of a Senate agency.
4. Modification of Legislation: The term modification of legislation denotes enactment of new legislation and amendment or repeal of existing legislation.
5. Day: The term day denotes a day of instruction unless the contrary is specified. A specific exception is made for notices of meetings of the Division and the Legislative Assembly. For these notices, all calendar days from the beginning of the fall term to the end of the spring term are counted; however, after a holiday or academic recess, only emergency meetings of the Division or the Legislative Assembly may occur before the third day of instruction.
6. Memorial to the Regents: The term memorial designates a declaration or petition addressed to the President for transmission to the Regents. (See Divisional Bylaw 145.A. and Systemwide Bylaws 311 and 90.B.)
7. Memorials to the President: The term resolution designates a declaration or petition addressed to the President but not intended for transmission to the Regents. (See Divisional Bylaw 145.B. and Systemwide Bylaws 310, 311, and 90.A.)
8. Division: The term Division denotes the body which incorporates the entire membership of the Academic Senate at Los Angeles. (See Divisional Bylaw 5.A.)

Section 2. Special Provisions

Bylaw 120. Modification of Legislation

1. Due Notice and Review. Subject to the provisions of Divisional Bylaw 10.B. and Systemwide Bylaw 310 and 311, legislation of the Division may be modified at any meeting of the Legislative Assembly provided that the language of the proposed modification and its consistency with existing Divisional and University wide legislation have been reviewed by the Committee on Rules and Jurisdiction and written notice has been sent to each member of the Division at least five calendar days prior to the meeting.
2. Jurisdiction of the Division. Modification of legislation substantially affecting more than one Division is effective only upon approval by the University Senate Assembly. (See Systemwide Bylaw 310)
3. Requisite Majorities. Modification of Divisional Bylaws requires two-thirds affirmative vote of the voting members present at a meeting of the Legislative Assembly, or two-thirds of those voting in a mail ballot. Divisional Regulations may be modified with the approval of a majority of the voting members present at such a meeting, or a majority of those voting in a mail ballot.
4. Formal Presentation. All proposed legislation presented to Legislative Assembly shall be accompanied by a statement of the purpose and effect of the proposal, the existing text of legislation to be repealed or modified, and the text of the proposed legislation to be adopted.
5. Effective Date. Legislation becomes effective upon the expiration of the period of time allowed for submission to a mail ballot as prescribed in Divisional Bylaw 155, or a subsequent date specified in the legislation. If a mail ballot is conducted, the legislation becomes effective when approved by the mail ballot, or on the subsequent specified date. [Am 11 Apr 1979]

Bylaw 125. Suspension of Regulations 

On recommendation of a committee of the Division, any Divisional Regulation concerning students may be suspended in individual instances only by a three-fourths vote of the voting members present at any meeting of the Legislative Assembly.

Bylaw 130. Meetings 

1. Regular meetings of the Legislative Assembly. The Legislative Assembly meets regularly four times between the first day of instruction of the fall term and the last day of instruction of the spring term each year, with at least one meeting occurring per quarter. Dates for each year's meetings are set at the last regular meeting of the preceding academic year by the Chair and the Secretary of the Division. Scheduled meeting may be canceled by the Chair if there is not sufficient business. [Am 9 Oct 1984, 17 Nov 1998]
2. Special Meetings of the Legislative Assembly. A special meeting of the Legislative Assembly may be called by the Chair of the Division at any time during the academic year. At the written request of 15 voting members of the Legislative Assembly, a special meeting must be called by the Chair, or in case of the Chair's absence or disability, by the Vice Chair.
3. Meetings of the Division. A meeting of the Division may be called by the President of the Senate or the Chair of the Division at any time during the academic year. A meeting of the Division must be called by the Chair, or in case of the Chair's absence or disability, by the Vice Chair, at the request of the Chancellor, a majority vote of the Legislative Assembly, or on petition of 200 members of the Division.
   1. Meetings of the Division may be called to consider reports and recommendations from local or University Senate and administrative officers and agencies, Memorials to the Regents, petitions of students, or referenda proposed by the Assembly of the Academic Senate. Legislation may not be adopted, modified or repealed at meetings of the Division. (See Divisional Bylaw 10.A.1)
   2. Action taken at a meeting of the Division may be submitted to a mail ballot in accordance with the provisions of Divisional Bylaw 155.
   3. A quorum consists of 200 voting members of the Division.
   4. The order of business is specified in Divisional Bylaw 135.B.
   5. Students may attend meetings of the Division as provided in Divisional Bylaw 55.G.2 and 130.

Bylaw 135. Rules of Order

All meetings of the Division and the Legislative Assembly are governed by the procedures specified below.

1. Regular Meetings of the Legislative Assembly
   1. Roll Call
   2. Meetings 
   3. Announcements by the President and the Chancellor 
   4. Other Announcements 
   5. Consent Calendar (See Divisional Bylaw 140.A.2)
   6. Special Orders 
   7. Reports of Special Committees 
   8. Reports of Standing Committees and Faculties 
   9. Petitions of Students
   10. Unfinished Business
   11. University and Faculty Welfare

   12. New Business 

       This order of business may be suspended by a vote of two-thirds of the voting members present 

2. Meeting of the Division and Special Meetings of the Legislative Assembly
   1. Minutes
   2. The special business of the occasion
   3. Any other business authorized by unanimous consent of the voting members present.
3. Special Orders
   1. Degree Reports. Consideration of recommendations for undergraduate and graduate degrees are a special order at any meeting of the Legislative Assembly to which they are presented.
   2. Annual Reports. Annual reports of standing committees are a special order at any meeting of the Legislative Assembly to which they are presented.
   3. Memorials. A Memorial to the Regents transmitted to the Division or initiated by the Division shall be submitted for immediate discussion as a special order at a regular meeting of the Legislative Assembly, or at the Chair's discretion, at a meeting of the Division.
   4. Authority in Question of Order. The current edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure shall govern in all matters not covered by these Bylaws. [Am 7 Dec 2023]

Bylaw 140. Agenda, Notifications, and Minutes of Meeting 

1. The Call for a Meeting
   1. Except as otherwise determined by the Chair in the event of an emergency, at least five calendar days before each meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send at least one copy of the Call to the meeting, together with all pertinent documents, to the President of the Senate, to all members of the Legislative Assembly, to the student body presidents, to the executive offices of other Divisions, to the Secretaries of the Academic Senate of the University of California, to each member of the Divisional Committee on Rules and Jurisdiction, and to each member of the University Committee on Rules and Jurisdiction. Except as otherwise determined by the Chair in the event of an emergency, at least seven calendar days before each meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send to every member of the Division the agenda from the Call to the meeting, together with information about how to obtain a full printed or electronic copy of the complete text of the Call to the meeting and the minutes of the meeting. The Call shall include the text of any proposal to be brought before the Division or the Legislative Assembly for final action. The Call for a Legislative Assembly meeting shall also include the text of any legislation to be modified and a statement of the purpose of the proposal and its effect on existing legislation. [Am 18 Nov 1997]
   2. Agenda items for a meeting of the Legislative Assembly deemed non-controversial by the Chair of the Division, in consultation with the Secretary and the chairs of the committees concerned, may be placed on a Consent Calendar and so identified in the regular Order of Business by an asterisk. Approval of all items on the Consent Calendar requires a single unanimous vote called for as the first order of business following announcements. At the request of any member of the Legislative Assembly prior to or at the meeting, any such Calendar item must be withdrawn and considered in its regular order on the agenda.
   3. The Call for a special meeting of the Legislative Assembly or for a meeting of the Division shall contain a statement of the purpose of the meeting.
   4. Action on Items not in the Call. Approval of two-thirds of the voting members present at a meeting of the Division or the Legislative Assembly is required for final action to be taken on any non-legislative item of business not included in the Call for the meeting. Final action is not authorized on legislation (See Divisional Bylaw 115.C definition of term legislation), not included in the Call to a meeting of the Legislative Assembly. 
2. Action Items [Am 28 Feb 2019]
   1. Notification of Actions. Following each Legislative Assembly, the Secretary of the Division will produce a "Notification of Actions" memorandum listing action items from the meeting along with a report of their vote. Action items are defined as any item on the Legislative Assembly agenda, including items on the consent calendar, requiring a vote of approval. [Am 28 Feb 2019]
   2. No later than 15 instructional days following any meeting of the Legislative Assembly, the Secretary of the Division will send at least one copy of the "Notification of Actions" to the President of the Senate, every member of the Legislative Assembly, the student body presidents, the executive offices of the other Divisions, the Secretary of the Academic Senate of the University of California, the Divisional Committee on Rules and Jurisdiction, and each member of the University Committee on Rules and Jurisdiction. The Secretary shall send to every member of the Division information about how to obtain a printed or electronic copy of the notification of actions. [Am 28 Feb 2019]
   3. Minutes. Nothing in Divisional Bylaw 140.B shall be construed as a substitute for or altering the requirement for recording action items in the meeting minutes. [Am 28 Feb 2019]
3. Minutes. Prior to the subsequent meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send at least one copy of the minutes of the meeting to the President of the Senate, every member of the Legislative Assembly, the student body presidents, the executive offices of the other Divisions, the Secretary of the Academic Senate of the University of California, the Divisional Committee on Rules and Jurisdiction, and each member of the University Committee on Rules and Jurisdiction. The Secretary shall send to every member of the Division information about how to obtain a printed or electronic copy of the Minutes, as specified in Divisional Bylaw 140.A.1. [Am 18 Nov 1997]

Bylaw 145. Memorial 

There are two kinds of Memorials: Memorials to the Regents and Memorials to the President. (See also Divisional Bylaw 135.C.3 and Systemwide Bylaws 90 and 311) [Am 18 Nov 1997]

1. Memorials to the Regents: The Division may initiate Memorials to the Regents on matters of University wide concern to be submitted to the Regents through the President as prescribed in Systemwide Bylaw 90.B A proposed Memorial to the Regents may be forwarded to the Assembly only after its consideration and adoption at a meeting of the Division. [See also Divisional Bylaw 135.C.3 and Systemwide Bylaw 311) [Am 18 Nov 1997]
2. Memorials to the President: The Division may submit Memorials to the President directly to the President with copies to the Assembly of the Academic Senate, University of California. [Am 18 Nov 1997]

Bylaw 150. Elections

1. Annual Elections 
   1. Annual Divisional elections occur in time for relevant results to be reported to the Division in the Spring quarter. [Am 9 Oct 1984]
2. Conduct of Elections 
   1. The Elections Commissioner supervises elections for the Los Angeles Division and certifies results to the Secretary of the Division, who reports the results to the Division. Elections by Faculties of schools and colleges are conducted by the appropriate Secretary under such supervision as the Faculty determines. 

3. Election of Legislative Assembly Members 

   The election of representatives to the Legislative Assembly is conducted by the Chair of the relevant Senate Electoral Committee (Divisional Bylaw 105), under the oversight and authority of the Elections Commissioner of the Los Angeles Division. [Am 25 Apr 1995]

   1. Notice of Election. No fewer than 45 calendar days prior to the date specified by the Elections Commissioner as the deadline for balloting, the Secretary of the Los Angeles Division sends to each voting member of the Division a notice of election in his or her constituency together with a description of the constituency, a tally of the seats to be filled, and the name of the current Chair of the Senate Electoral Committee. [Am 19 Jan 1988, 25 Apr 1995]
   2. Nominations and Voting. As provided in Divisional Bylaw 105, each constituency determines its own procedures for nomination and voting, which require the approval of the Elections Commissioner and may not be changed without a formal vote, preceded by appropriate notice. In all cases, the vote shall be by secret ballot. [Am 19 Jan 1988, 25 Apr 1995]
   3. Disputed Procedures or Elections. Any case in which an electoral procedure or outcome is disputed by any Senate member shall be decided by the Elections Commissioner, subject to an appeal to the Assembly. The Commissioner, or an appeal to the Assembly, shall have authority to invalidate an election, declare the affected seat(s) vacant, and order a new election for the remainder of the term under Divisional Bylaw 55.B. [Am 25 Apr 1995]
4. Election of the Vice Chair/Chair-Elect 
   1. Nominations. Each candidate for Vice Chair/Chair-Elect must submit
      1. a nominating petition containing the signatures of five members of the Academic Senate, Los Angeles Division exclusive of the candidate's;
      2. a chronology or summary of past service to the Academic Senate, to Schools, to departments, and to other programs of the University, and be invited to present a statement not to exceed 200 words;
      3. a signed statement expressing readiness to serve as Vice Chair/Chair-Elect and Chair in corresponding successive years of election and service;
      4. all materials to the Elections Commissioner within 10 days after the notice of election, as specified by the Elections Commissioner.
   2. Election. The same procedure indicated for mail or electronic online ballots on issues (Divisional Bylaw 155.E) will apply to mail or electronic online ballots on elections. If there are more than two candidates, the election shall be conducted by the method of alternative vote, in which the voters rank order the candidates; candidates who receive the fewest first preferences are successively eliminated, and their votes are transferred to each voter's second (and if need be lower) preferences, until one candidate receives the required majority. [Am 25 Apr 1995, 12 Nov 1996, 28 May 1998, 8 Apr 2003]
5. Election of At-Large Members of the Executive Board 
   1. Nominations. Each candidate for at-large membership on the Executive Board shall at the time of election serve ex officio as a member of the Legislative Assembly and must submit [Am 25 Apr 1995, 24 Apr 2008]
      1. a nominating petition containing the signatures of three Academic Senate members. [Am 25 Apr 1995, 24 Apr 2008]
      2. a chronology or summary of past service to the Academic Senate, to Schools, to department, and to other programs of the University;
      3. all materials to the elections Commissioner within 10 days after the notice of the election, as specified by the Elections Commissioner. [Am 14 Mar 1989]
   2. Election [Am 25 Apr 1995]
      1. Election is by secret ballot at the last meeting of the Legislative Assembly.
      2. The method of election is the cumulative vote, with each member casting as many votes as there are vacancies to be filled and distributing those votes among as few or as many candidates as the voter thinks fit.
      3. Candidates receiving the highest number of votes are elected. Tie votes are resolved by such run-off elections as may be necessary.
6. Elections of At-Large Members of the Committee on Committees [En 13 Feb 2001]
   1. Notice of Election. Each year the Secretary of the Senate sends to each voting member of the Academic Senate, Los Angeles Division, a notice of election for the open at-large seat on the Committee on Committees, a call for nomination, and a nominating petition.
   2. Nominations. Each candidate for at-large membership on the Committee on Committees must, at the time of election, be a member of the Academic Senate, Los Angeles Division and must submit:
      1. a nominating petition containing the signatures of two members of the Academic Senate, Los Angeles Division exclusive of the candidate's signature;
      2. a chronology or summary of past service to the Academic Senate, to Schools, to departments, and to other programs of the University, and an optional statement of no longer than 200 words;
      3. all materials to the Elections Commissioner within 10 days after the notice of election, as specified by the Elections Commissioner.
   3. Election. The same procedure indicated for mail or electronic online ballots on issues (Divisional Bylaw 155.E) applies to mail or electronic online ballots for electing at-large members of the Committee on Committees. The candidate receiving a majority of the votes cast by members of the Academic Senate, Los Angeles Division on the first ballot are elected. If there are more than two candidates, the election shall be conducted by the method of alternative vote, in which the voters rank order the candidates; candidates who receive the fewest first preferences are successively eliminated and their votes are transferred to each voter's second (and if need be lower) preferences, until one candidate receives the required majority. [Am 8 Apr 2003]

7. Other Elections 

   All other elections by mail or electronic online ballot in the Los Angeles Division and its agencies are governed by the following provisions: [Am 8 Apr 2003]

   1. Notice of Election. The Secretary of the relevant agency sends to each voting member of the agency a notice of election in his or her constituency, a call for nomination and a nominating petition. [En 19 Jan 1988]
   2. Nominations. Each nominating petition requires the signature of two Senate members from the constituency concerned who are limited in their number of nominations to the number of positions to be filled.
   3. Number of Votes Required for Election. Candidates receiving a majority vote of the constituency concerned on the first ballot are elected. Any remaining vacancies are filled by plurality vote in a second ballot containing the names of the remaining candidates receiving the most votes, but limited to twice the number of vacant positions, except that persons tied for last place under this limitation are included in the second ballot. If in the run-off election a tie vote results, such subsequent ballots are taken as needed.
   4. Run-Off Elections. Within five days following certification of election results by the Elections Commissioner, such subsequent ballots as are required to fill a position are sent to each voter. The date of the election is noted on the ballot, this being ten days following deposit of the ballot in the University mail or posting of the ballot on the Senate webpage should electronic online voting be used. [Am 8 Apr 2003]
   5. Omission of Ballot. If there are no more nominees than vacancies, a mail or electronic online ballot is issued listing the nominee for each vacancy and providing for write-in, or at the next regular meeting of the agency concerned, a single ballot is cast by the appropriate secretary unless nominations are made from the floor. If further nominations are made from the floor, a mail or electronic online ballot listing all nominees for each vacancy and providing for write-ins is issued by the Secretary of the agency immediately following the meeting. In the case of Senate officers, the Legislative Assembly is the agency concerned. [Am 13 Apr 1982, 11 Nov 1986, 19 Jan 1988, 14 Mar 1989, 8 Apr 2003]

Bylaw 155. Mail or Electronic Online Ballots on Issues

The following provisions govern mail or electronic online ballots on Issues. [Am 8 Apr 2003]

1. Only main motions and amendments thereto which have been considered at a meeting of the Division or the Legislative Assembly may be submitted to a mail or electronic online ballot. [Am 8 Apr 2003]

2. Subject to the provisions of subsection A. above, action taken by the Legislative Assembly shall be submitted to a mail or electronic online ballot of voting members of the Division if: [Am 8 Apr 2003]

   1. the request for the mail or electronic online ballot is made at the meeting at which the issue has been considered and one-third of the members of the Legislative Assembly present join in the request; or [Am 8 Apr 2003]
   2. written petition by voting members equal to one-third of the members of the Legislative Assembly is received, singly or collectively, by the Chair within 10 instructional days after notification of the actions taken at the meeting have been sent to faculty. [Am 11 Apr 1979, 28 May 1998, 28 Feb 2019]
   3. one-third of the members present and voting on the question at the meeting; or
   4. 35 voting members of the Division by written petition submitted singly or collectively to the Chair within 10 instructional days after notification of the actions taken at the meeting. [Am 28 May 1998, 28 Feb 2019]

   Action taken at a meeting of the Division shall be submitted to a mail or electronic online ballot at the request of: [Am 8 Apr 2003]

3. Arguments pro and con, which are submitted within 15 instructional days after the minutes are distributed, are summarized by the Secretary and accompany the ballot. The ballot is sent to electors within five instructional days thereafter and specifies the time and place of the election, which shall be completed within the next ten days. [Am 28 May 1998]
4. In certifying the results to the Division the Secretary gives the number of affirmative and negative votes cast and the number of invalid ballots.

5. In the event of a written ballot distributed by mail, each voter receives a single envelope addressed to the Elections Commissioner of the Division. This envelope provide space for the name of the department and the signature of the voter. Envelopes lacking the signature are void. To ensure secrecy, the Elections Commissioner will be present at the time of opening and counting the ballots. All ballots will be removed from the envelopes prior to the counting of any ballots. On petition of 1% of all eligible voters, a two-envelope ballot procedure will be used for a specified election. Each voter receives a plain envelope in which to enclose the marked ballot, and a further envelope addressed to the Elections Commissioner of the Division. The latter envelope provides space for the name of the department and the signature of the voter. Envelopes lacking this signature are void. Results of the vote are reported to the Secretary of the Division within six instructional days after the election. [Am 25 Apr 1995, 26 May 1998, 8 Apr 2003]

   In the event an electronic online ballot is used, each voter receives access to a secure, web-based, voting system which meets or exceeds campus security standards. The Elections Commissioner shall provide oversight to the administration of the system. The system shall be designed to separate each ballot from the voter who cast it, so that it is impossible to learn how anyone voted. The system shall be designed so that once a vote has been cast, it immediately will be recorded so that neither the voter nor anyone with access to the system will be able to change the vote. Upon request, hard copy ballots shall be provided for those Senate members who do not have access to electronic voting. In case a voter submits both an electronic and a paper ballot, the electronic ballot takes precedence and the paper ballot will be destroyed prior to the count. [En 8 Apr 2003; Am 1 Nov 2007]

Chapter VI. Organization   

Section 1. Professional Schools

Bylaw 160. Faculty of the School of Architecture and Urban Planning [Rescinded]

[Rescinded 23 May 1995] 

Bylaw 161. Faculty in the School of the Arts and Architecture

Membership in the School of the Arts and Architecture is defined by Divisional Bylaw 50.A. [En 23 May 1995]

Bylaw 162. Faculty of the School of Dentistry

Membership of the Faculty of the School of Dentistry is specified in Divisional Bylaw 50.A.

Bylaw 164. Faculty of the School of Education and Information Studies

[Am 21 May 2020]

In addition to membership specified in Divisional Bylaw 50.A, the Faculty of the Graduate School of Education and Information Studies consists of such other members of the Academic Senate as may be appointed by the Dean of the School, following consultation with the Executive Committee. The number of appointed members is to be not more than one-third of the ladder faculty of the departments of the School. [Am 23 May 1995]

Bylaw 166. Faculty of the School of Engineering and Applied Science

In addition to membership specified in Divisional Bylaw 50.A, the Faculty of the School of Engineering and Applied Science consists of:

1. one member of the Academic Senate to represent each other department in which courses are accepted in satisfaction of specific requirements in the School of Engineering and Applied Science, to be chosen annually by the Dean of the School;
2. one member of the Academic Senate to represent the College or School of Engineering on each of the other campuses of the University, to be chosen by the College or School concerned.

Bylaw 168. Faculty of the School of Law

Membership in the School of Law is defined by Divisional Bylaw 50.A.

Bylaw 170. Faculty of the Graduate School of Library and Information Science [Rescinded]

[Rescinded 23 May 95]

Bylaw 172. Faculty of the Anderson Graduate School of Management

Membership in the Anderson Graduate School of Management is specified by Divisional Bylaw 50.A. [Am 23 May 1995]

Bylaw 174. Faculty of the School of Medicine

Membership in the Faculty of the School of Medicine is defined by Divisional Bylaw 50.A.1 through 50.A.4.

Bylaw 175. Faculty of the Herb Alpert School of Music

Membership in the Faculty of the Herb Alpert School of Music is defined by Divisional Bylaw 50.A. [En 26 May 2016]

Bylaw 176. Faculty of the School of Nursing

Membership in the School of Nursing is specified by Divisional Bylaw 50.A. [Am 23 May 1995]

Bylaw 178. Faculty of the School of Public Health

Membership in the School of Public Health is defined by Divisional Bylaw 50.A.1 through 50.A.4.

Bylaw 179. School of Public Affairs

Membership in the Faculty of Public Policy, Social Research, and Urban Planning is defined by Divisional Bylaw 50.A. [En 23 May 1995; Approved 16 Nov 2007]

Bylaw 180. Faculty of the School of Social Welfare [Rescinded]

[Rescinded 23 May 1995]

Bylaw 181. Faculty of the School of the Arts [Rescinded]

[Rescinded 23 May 1995]

Bylaw 182. Faculty of the College of Fine Arts [Rescinded]

[Rescinded 11 Jun 1991]

Bylaw 183. Faculty of the School of Theater, Film and Television

Membership in the Faculty of the School of Theater, Film and Television is defined by Divisional Bylaw 50.A. [En 11 Jun 1991]

Section 2. Academic Colleges

Bylaw 184. Faculty of the College of Letters and Science 

Membership in the Faculty of the College of Letters and Science is defined by Divisional Bylaw 50.A. [Am 23 May 1995]

Chapter VII. Council of Faculty Chairs

[En 23 May 1995]

Bylaw 190 

The elected chairs of the Faculty of each Professional School and Academic College shall constitute the Council of Faculty Chairs. The Divisional Senate Chair and Vice Chair will be ex officio members of the Council.

1. The Divisional Senate Chair will, at least three times each academic year, convene and preside over the Council of Faculty Chairs.
2. The Council will advise the Divisional Senate Chair regarding matters relevant to various Faculties.

Bylaw Appendices

Appendix I. Legislative Assembly Representatives

Appendix II. Bylaws of Colleges and Schools

Bylaws of Colleges and Schools are available on the UCLA Academic Senate website.

School of Arts and Architecture

School of Dentistry

School of Education and Information Studies

School of Engineering and Applied Science

School of Law

College of Letters and Science

Graduate School of Management

School of Medicine

School of Music

School of Nursing

School of Public Affairs

School of Public Health

School of Theater, Film, and Television

Appendix III. Bylaws of the Graduate Council

Part I. Membership and Duties

The membership and duties of the Graduate Council are defined by Divisional Bylaw 65.2.

Part II. Officers

The Chair and Vice Chair of the Graduate Council are selected by the Committee on Committees of the Los Angeles Division from among the appointed members.

Part III. Meetings

Meetings of the Council are ordinarily scheduled twice a month during the academic year, or at least once each quarter. The Council may meet at such other times as it may determine, or at the call of the Chair. [Am 13 Mar 1990]

Part IV. Quorum

Fifty percent plus one voting member of those serving constitute a quorum. [Am 8 Nov 1988, 23 Nov 2021]

Part V. Committees

Section 1. Appointment and Tenure

1. Members of Standing Committees of the Graduate Council are appointed by the Chair and hold office for a term of one academic year and until successor committees are appointed thereafter. The Chair shall create committees and make appointments not otherwise provided for. [Am 8 Nov 1994]

Section 2. Standing Committees

1. Administrative Committee. The Administrative Committee of the Council shall consist of the Chair and Vice Chair of the Council, Co-chairs of the Committee on Degree Programs, Chair of the Fellowships and Assistantships Committee, Chair of the Graduate Student and Postdoctoral Scholar Well-Being Committee and at least one other member, as well as the Dean of Graduate Education, ex officio, without a vote. This Committee is delegated responsibility to act for the Council as a whole as the need arises, subject to the rules of the Academic Senate and the Graduate Council. [Am 28 May 1982, 6 Jun 2013, 7 Jun 2018, 8 Jun 2023, 3 Jun 2024]
2. Committee on Degree Programs. The Committee on Degree Programs shall consist of at least seven members. The charge of this Committee includes review and recommendation of graduate education policy matters; admission and enrollment issues; proposals of new fields of study; degree procedures and requirements; proposals for extensive changes to existing degree programs; and matters pertaining to courses of instruction. In coordination with the Undergraduate Council’s Curriculum Committee, the Committee is also responsible for advising the Division on policies regarding the quality of instruction, including methods of evaluation of teaching. [Am 13 Mar 1990, 8 Nov 1994, 6 Jun 2013, 23 Nov 2021, 3 Jun 2024]

3. Graduate Admissions and Enrollment. [Repealed]

   [Rp 13 Mar 1990]

4. Committee on Fellowships and Assistantships. The Committee on Fellowships and Assistantships shall have full power to act for the Council on fellowship matters, and shall have the responsibility for recommending policy where teaching and research assistantships are involved. [Am 3 Jun 2024]

5. Follow-up Committee. [Repealed]

   [Am 28 May 1982, 13 Mar 1990; Rp 6 Jun 2013]

6. Committee on Student and Postdoctoral Scholar Well-Being. The joint Undergraduate Council and Graduate Council Committee on Student and Postdoctoral Scholar Well-Being consists of six voting members: two Co-Chairs, one appointed by the Chair of the Undergraduate Council and one appointed by the Chair of the Graduate Council, along with other members of the Graduate Council, appointed by the Chair of Graduate Council as needed, and other members of the Undergraduate Council, appointed by the Chair of Undergraduate Council as needed. Additionally, the Committee shall have one student representative of the Undergraduate Council, one student representative of the Graduate Council, and one postdoctoral scholar representative. The Vice Chancellor of Student Affairs serves as a non-voting ex officio member. The charge of this Committee is to develop strategies and policy recommendations to improve and enrich student and postdoctoral scholar intellectual and academic life and foster a sense of academic community at UCLA for all students, including student-athletes, transfer students, international students, students with disabilities, students with dependents, and first-generation students. [Am 7 Jun 2018, 23 Nov 2021, 3 Jun 2024]

7. Instruction and Degree Requirements. [Repealed]

   [Rp 13 Mar 1990]

8. Self-Supporting Graduate Professional Degree Programs (SSGPDP) Advisory Committee. The SSGPDP Advisory Committee consists of a Chair and six other members appointed by the Chair of the Graduate Council, in consultation with the Executive Vice Chancellor and Provost. The SSGPDP Advisory Committee actively engages with proposing units in supporting the development of proposals for Self-Supporting Graduate Professional Degree Programs (SSGPDPs) at UCLA. The Committee guides proposing units on how to fulfill all requirements associated with UCLA’s SSGPDP guidelines, informs the Graduate Council whether proposals satisfy the guidelines, and supports the Graduate Council and the Academic Program Review Committee in the periodic review and audit of existing and new SSGPDPs. [En 23 Nov 2021; Am 8 Jun 2023, 3 Jun 2024]

Part VI. Order of Business

All meetings of the Graduate Council shall be governed by procedures specified in Divisional Bylaw 135. [Am 8 Nov 1994, 8 Jun 2023]

Part VII. Coordinated Reviews

Pursuant to Divisional Bylaw 65.2.B.3., the Graduate Council delegates administration of the periodic review of each graduate program, normally at intervals not exceeding nine years, to the Academic Program Review Committee. One member of the Academic Program Review Committee shall be a current member of the Graduate Council, assigned by the Graduate Council Chair. Programmatic reviews shall follow the procedures as specified in Divisional Appendix XVI. Changes to the Appendix will be recommended to the Legislative Assembly by the Academic Program Review Committee after consultation with the Committee on Rules and Jurisdiction, Graduate Council, and Undergraduate Council. [Am 8 Nov 1994, 6 Jun 2013, 8 Jun 2023]

Part VIII. Coordinated Reviews [Rescinded]

[Rescinded 11 Jun 1991]

Part VIII. Amendment of Bylaws

The foregoing bylaws may be added to, amended, or repealed at any regular or special meeting by a two-thirds vote of all members present, provided that written notice of amendment shall have been sent to each member of the Council at least five days previous to the meeting at which the amendment is to be proposed. [En 8 Nov 1994]

Appendix IV. Undergraduate Requirements [Repealed]

[Rp 3 Jun 2024]

Appendix V. Procedures for Transfer, Consolidation, Disestablishment, Discontinuance, and Suspension of Academic Programs and Units

These UCLA procedures were established pursuant to the Systemwide Policy on Transfer, Consolidation, Disestablishment, and Discontinuance of Academic Programs and Units, dated September 19, 1979 and implemented by the Compendium entitled "A Proposal to Streamline and Expedite Systemwide Review Processes for Academic Programs, Academic Units, and Research Units" dated July, 1995.

For purposes of these procedures an academic program is defined as a sequence of courses and examinations leading to a degree; it does not include a concentration within a major, but it does include an established interdepartmental program. An academic unit is defined as a School, College, department or a division within a School, College, or department. It does not include an organized research unit.

The term "Appendix V action" refers to the transfer, consolidation, disestablishment or discontinuation of an academic program(s) or an academic unit(s), whether within a campus or from one campus to another. It also refers to the transfer or consolidation of two or more programs or units, whether within a campus or from one campus to another. It also refers to suspension, meaning a temporary interruption of a program or unit (an extraordinary step to be considered only in exceptional circumstances). It refers to a "major reduction" of budget or FTE (temporary or permanent) of a program or unit which constitutes a de facto Appendix V action. It also refers to a split or division of a program or unit into more than one part.

Part I. Policy 

1. Purpose 
   1. If the University is to be able to review and redirect itself from time to time, Appendix V actions must be taken. These procedures are promulgated to assure that these actions are properly carried out.
   2. The purposes for a review under Appendix V are to:
      1. Provide an opportunity for all interests affected by a proposed Appendix V action to furnish input into the process, and
      2. Render an academic judgment on the merits of the proposed Appendix V action.
         1. For purposes of the preceding sentence, the term “academic judgment” should be interpreted broadly. It includes judgment about the quality of the teaching, research, and public service carried on in a given academic unit, the centrality of its program in the University, the demand among students for the program, the role that its graduates play in the community, the uniqueness of the program (or lack thereof), whether the program is conducted efficiently, whether it would be viable at a lower level of budgetary support, and similar questions. 
2. Authority 
   1. The Regents have delegated to the Academic Senate authority over courses and curricula, and to the Administration authority over personnel and resources. Thus, only the Senate may discontinue academic programs; termination of academic units is carried out by the President, the Chancellor, or the Regents. Since these decisions are inextricably interrelated, all Appendix V actions should be preceded by full consultation between Senate and Administration.
3. Criteria 
   1. Appendix V actions should be undertaken only for academic reasons pertaining to the teaching and research functions of the University. Societal requirements, long-range fiscal considerations, and planning objectives can be taken into account. Because of the University's long-term commitments to faculty and students, Appendix V actions cannot, in general, be used to realize short-term savings, and so are not an appropriate response to transitory fiscal problems.
4. De Facto Disestablishment
   1. Since any Appendix V action requires prior Senate review, procedures described herein shall be invoked whenever the Designated Committee, as defined below, determines that gradual or sudden reduction of resources is likely to result in de facto Appendix V action.
5. Review and Consultation 
   1. Disestablishing a program or unit should be done with great care and consideration, and only after appropriate consultation and evaluation.
   2. The review process shall include substantive participation by all relevant parties--faculty, students, Academic Senate, staff, and Administration.
   3. All parties who would be affected by a contemplated Appendix V action shall have timely access to relevant information consistent with the provisions of University personnel policy. 
6. Safeguards for Students 
   1. Students enrolled in a program or unit which is disestablished, consolidated, transferred, discontinued or suspended should have reasonable opportunity to complete their degrees in the program.
7. Safeguards for Faculty 
   1. Every effort shall be made to minimize the disruptive effects of Appendix V actions upon the careers of the affected faculty. Policies and procedures governing faculty tenure and related matters shall be strictly followed. A proposal or recommendation for an Appendix V action must be accompanied by a plan for reassignment of the affected faculty.

Part II. General Provisions

1. Designated Committees 
   1. The "Designated Committees" for a Senate Appendix V action are:
      1. Undergraduate Council for undergraduate programs and units (see Divisional Bylaw 65.4)
      2. Graduate Council, for graduate programs and units (see Divisional Bylaw 65.2.3.)
2. Affected Faculty 
   1. A proposal for an Appendix V action affecting a unit, program or major must be voted upon by the Faculty of the College or School concerned. 
3. Role of the Executive Board 
   1. The Executive Board shall discharge the following functions in connection with a proposed Appendix V action:
      1. Make the decision to initiate an Appendix V review; notify Systemwide Senate that an Appendix V review has been initiated;
      2. Facilitate the process of negotiation between the academic program or unit and the Administration;
      3. Perform advisory and coordinating functions (including setting deadlines for designated and ad hoc committees). 
4. Role of the Council on Planning and Budget 
   1. The role of the Council on Planning and Budget under Appendix V is to render assistance to the other actors in the process--faculties, Faculty Executive Committees, ad hoc committees, designated committees, Executive Board, and Legislative Assembly. The Council should also be consulted with reference to a "de facto" Appendix V action. The Council should render assistance both with regard to academic planning issues and also with regard to such budgetary questions as the financial effect of an FTE reduction, the viability of a unit after resources have been reduced, the efficiency with which a unit is operated, and similar questions.
5. Coordination 
   1. A designated committee shall:
      1. notify the Chancellor, and through the Chancellor, the President, early in the process if:
         1. the academic program or unit under consideration appears to be unique in the University of California;
         2. the action would involve intercampus transfer or consolidation;
         3. the Appendix V action would have systemwide effects, or effects on higher education within California beyond the University of California.
      2. promptly notify and confer with the faculties, deans, and executive committee that would be directly affected by such action, the Council on Planning and Budget, and the Chair of the Division. 
6. Interruption of Procedure 
   1. The Designated Committee may:
      1. reconstitute the ad hoc committee (specified in Part III.A. below);
      2. terminate the review if further consideration becomes inappropriate. 
7. Student Representatives 
   1. Student representatives, appointed in accordance with Divisional Bylaw 45, are members of the committees to which they have been appointed. However, their votes are counted separately from those of the faculty. Subject to approval by the Committee, the Chair may exclude student representatives from the hearings or deliberations if sensitive personnel issues are to be discussed; this rule holds both for Designated Committees and the ad hoc committees.
8. Conflict of Interest 
   1. General rule: A member of any committee, including a student representative that would be directly affected by the outcome of an Appendix V action, must recuse him or herself from any committee engaged in such review. A member is directly affected if the action in question will have an impact on the member's department or other unit separate and distinct from impacts on other departments or units. A member is also directly affected by a decision in which the member has a material financial interest. Such recusals become effective at the time that an Appendix V action is initiated. (See Divisional Bylaw 45.L. for complete language on Conflicts of Interest.)
9. Unresolved Issues 
   1. Any issues pertaining to Appendix V actions not covered explicitly by this Appendix shall be resolved by the Executive Board of the Academic Senate subject to approval by the Committee on Rules and Jurisdiction for conformity with the Code of the Academic Senate. 

Part III. Formal Review Proceedings 

1. Ad Hoc Committee 
   1. The Designated Committee shall select a balanced and knowledgeable ad hoc committee composed of Senate members to investigate the issues and to make recommendations to the Designated Committee on the proposed Appendix V procedure. In selecting an ad hoc committee, the Designated Committee may request suggestions from the Committee on Committees. The ad hoc committee may be composed entirely, partially, or not at all of the members of the Designated Committee. The Designated Committee in its discretion may select one or more students as non-voting members of an ad hoc committee.
2. Seeking Advice 
   1. The ad hoc committee will seek expert advice on campus, and may also do so off-campus.
3. Open Hearing 
   1. The ad hoc committee will invite written arguments from all interested parties, hear oral arguments to the extent feasible, and hold an open hearing at which interested parties can present their views. It will ensure that a vote of the relevant Faculty is taken.
4. Report 
   1. The ad hoc committee must report its reasoning and its recommendation in writing to the Designated Committee. The Designated Committee may hold an open hearing at its discretion.
5. Transmittals by Designated Committee 
   1. Upon receiving the report of the ad hoc committee, the Designated Committee will seek whatever additional information it believes necessary before arriving at its recommendation in closed session. It shall transmit its recommendation, along with the report of the ad hoc committee, to the chairs of the relevant departments and interdepartmental committees, the Executive Committee of the School or College, the affected faculty members, the Divisional Chair, the Undergraduate Council, the Committee on Diversity and Equal Opportunity, Privilege and Tenure, the Councils on Academic Personnel and Planning and Budget, the Chancellor, the appropriate deans and, to the extent practical, the affected students.
6. Designated Committee’s Report 
   1. The Designated Committee's report should:
      1. contain the arguments, pro and con;
      2. identify the position of all relevant parties, including majority and minority reports of appropriate committees of the Academic Senate;
      3. report any votes on the issue by faculty of the program or unit affected, and of the relevant School or College, and comments by the Council on Academic Personnel and the Committee on Privilege and Tenure on the reassignment of the associated faculty.
   2. The Designated Committee shall submit copies of its report and recommendation promptly for consideration by all members of the Legislative Assembly. The Executive Board shall determine whether the matter is to be raised at the next regularly scheduled meeting, or at a Special Meeting of the Assembly, based on the need to ensure both timely action and adequate opportunity for interested parties to present their case before the Assembly and insert statements in the Notice of Meeting.
7. Legislative Assembly Action 
   1. The Legislative Assembly will then take action on the proposal for Appendix V actions. Immediately after the vote of the Assembly, the Secretary shall promptly notify the proper administrative officials of the Senate's action with respect to academic programs or recommendations with respect to academic units.

Part IV. Alternative Dispute Resolution 

1. Consensual resolution of an Appendix V action by all parties thereto is not precluded by this Appendix. If a consensual resolution is reached, the full procedures described herein may be dispensed with provided, however, that the final agreement is approved by the appropriate designated committee(s) and the Legislative Assembly.

Part V. Procedures Related to De Facto Appendix V Action 

1. If the appropriate Designated Committee, as defined in II, finds prima facie evidence that an actual or proposed reduction of resources is likely to result in de facto Appendix V action, it shall conduct a review and make a determination whether a de facto Appendix V action has occurred or is occurring.
2. A complete review will include consultation with the Chair and faculty of the affected unit or program as well as the Chancellor and other appropriate administrative officers. 
3. A review may be terminated, at the discretion of the Designated Committee, if:
   1. the resource dispute is resolved,
   2. a formal proposal for Appendix V action is made by the Administration and the Designated Committee agrees to institute a review,
   3. the Committee does not find sufficient cause to proceed.
4. If, following a complete review, the Designated Committee determines that a de facto Appendix V action has occurred or is occurring, it shall report its findings to the Divisional Chair who shall consult with the Chancellor on the issue.
5. If, in the view of the Designated Committee, these consultations do not resolve the matter, the Committee's findings shall be reported to the Legislative Assembly. If the Assembly concurs with these findings, the Designated Committee shall proceed with a normal Appendix V review under the provisions of this Appendix. [Am 11 Mar 1986, 13 Apr 1982, 28 May 1996]

Appendix VI. Appeals

Part I. Graduate Disqualification and Appeals Procedures 

1. Senate Regulation 904 of the Academic Senate reads as follows: "Disqualification of graduate students is at the discretion of the Dean of the [Division of Graduate Education] concerned."[1] With the advice of the Graduate Council, the Dean of the Division of Graduate Education has adopted the following policies and procedures.
2. The record for any student who is subject to disqualification for reasons other than failure to maintain a grade point average greater than 3.0[2] will be reviewed by an Associate Dean in the Division of Graduate Education, in consultation with the Chair or Vice Chair of the student’s program and the student’s advisor, as appropriate. A student who is found to be subject to disqualification, in accordance with Standards and Procedures for Graduate Study at UCLA, will be disqualified from further registration in their current program, and will be given written notice stating the reasons for this action. [Am 7 Jun 2018]
3. A student who is academically disqualified in one program would remain eligible to apply to a graduate program in an unrelated field on the same campus. [Am 7 Jun 2018]
4. A student who is subject to disqualification or who has been disqualified may submit a written appeal for reconsideration for cause to the Dean of the Division of Graduate Education within 30 calendar days after the date of the notice of disqualification. [Am 28 May 1981] Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, or (b) judgments based upon non-academic criteria in violation of the University of California nondiscrimination policies. [Am 28 May 1981, 5 Oct 2021]. Disagreements over evaluation of academic quality will not be considered as an appropriate basis for such appeals. If a student appeals on non-academic criteria grounds and files a report with an office to investigate, and that office provides the Division of Graduate Education with Investigation Materials that reflect possible substantive mitigating circumstances, the Dean of the Division of Graduate Education will refer the appeal to the Graduate Council's Committee on Degree Programs. In all cases of student appeals, so referred, the student is entitled to a personal appearance before the Committee on Degree Programs. [Am 24 Nov 1992, 5 Oct 2021]
5. This Committee, after consultation with the student's department, will make a recommendation to the Dean as to the disposition of the case and the Dean of the Division of Graduate Education will make a final decision. Every reasonable effort will be made to transmit a final decision to the student by the end of the regularly scheduled term following the one in which the original appeal for reconsideration has been submitted. [Am 28 May 1981] In reporting the final decision of the Dean to the student, the basis for the decision, its effective date, and the nature of the recommendations of the Committee on Degree Programs will be included. [Am 24 Nov 1992]
6. For students seeking the J.D., M.D., or D.D.S. degrees, the disqualification and appeals process will be according to the written procedures adopted by the Schools of Law, Medicine and Dentistry respectively.

Part II. Undergraduate Dismissal Appeals 

1. An undergraduate dismissed for academic reasons, and who believes that such dismissal is not based on appropriate criteria as established by or through the Academic Senate, may petition the Dean or Dean's designate of the student's school or college setting forth in writing his/her reasons for believing that the proposed action is improper. Such a written petition must be made within two weeks of the receipt of the dismissal notice. Upon receipt of such petition, the Dean or Dean's designate shall provide the student an opportunity to appear, be heard, and to present evidence on the question of whether the proposed action was based on appropriate academic criteria. Within 45 days of the receipt of the student's petition, the Dean or Dean's designate shall, after consultation with the student's department, inform the student in writing of his/her decision in the matter. If the decision is to dismiss the student for academic reasons, the decision notice shall set the date on which such action is effective and shall explain any conditions attaching thereto. Dismissal of undergraduate students may not be based on race, sex or handicap not affecting required academic performance. [Am 28 May 1981]

Part III. Graduate Admissions Appeals Procedure 

1. An applicant for graduate admission whose application for admission to the University has been rejected, may submit a written appeal for reconsideration for cause to the Dean of the Division of Graduate Education within 30 calendar days after the date of the notice denying admission. [Am 28 May 1981] Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, (b) judgments based upon criteria other than those specified by the University, (c) personal bias, or (d) discrimination on the basis of race, sex, or handicap not pertaining to required academic performance. [Am 28 May 1981] Disagreements over evaluation of academic quality will not be considered as an appropriate basis for such appeals. The Dean will request the department chair or graduate advisor to review the departmental rejection. In cases of appropriate cause, the Dean of the Division of Graduate Education will refer the appeal to the Graduate Council's Standing Committee on Degree Programs. In all cases of admissions appeals, so referred, the applicant must submit a written statement of the basis for the appeal to the Committee on Degree Programs and may, at the discretion of the committee, make a personal appearance before it. [Am 24 Nov 1992]
2. This Committee will make a recommendation to the Dean as to the disposition of the case and the Dean of the Division of Graduate Education will make the final decision. Every reasonable effort will be made to transmit a decision to the applicant within 90 calendar days of the receipt of the student's initial written appeal for reconsideration. [Am 28 May 1981] In reporting the final decision of the Dean to the applicant, the basis of the decision and the nature of the recommendations of the Committee on Degree Programs will be included. [Am 24 Nov 1992]
3. For the applicants seeking the J.D., M.D. or D.D.S. degree programs, the admissions appeals process will be according to the written procedures adopted by the Schools of Law, Medicine and Dentistry respectively.

Part IV. Undergraduate Admissions Appeals 

1. An applicant for undergraduate admission whose application for admission to the University has been rejected, and who believes that such rejection was not based on the appropriate academic criteria established for admission by or through the Academic Senate, may petition the undergraduate Admissions Officer setting forth in writing his/her reasons for believing that the application was improperly rejected or the admissions criteria were improperly applied. The Admissions Officer shall consider the petition, shall investigate the allegations contained therein, may grant the applicant an interview to discuss the matter, and shall within 30 days of receiving the petition inform the applicant in writing of the decision. If the Admissions Officer denies the petition, upon request of the applicant, the Admissions Officer shall transmit a copy of the decision to the Chancellor, or his/her designate, who shall review the record, and within 15 days shall inform the applicant and the Admissions Officer of the final decision.

Appendix VII. Candidate in Philosophy Degree 

Criteria for Graduate Council authorization for departments to offer the candidate in philosophy degree.

1. The Los Angeles Division of the Academic Senate, on recommendation of the Graduate Council and the Committee on Educational Policy and Program Reviews, adopted the following criteria to guide the Council's action on requests from individual departments to award the Candidate in Philosophy degree on the UCLA campus

   1. The Candidate in Philosophy degree is to be awarded only by departments previously authorized to award the Ph.D.
   2. The Candidate in Philosophy will be specifically designated as not a terminal degree.
   3. The Graduate Council will review departmental requirements for advancement to candidacy to ensure uniform criteria for the awarding of the degree of Candidate in Philosophy.

   Each department or comparable administrative unit wishing its students to be eligible for this degree shall submit a formal proposal for Council review and approval.

Appendix VIII. Graduate Council – Degree Examinations 

Standards and procedures related to the conduct of examinations for graduate degrees will be published in a handbook and distributed to all Senate members.

Part I. Standards and Procedures to Be Determined by the Graduate Council

1. Constitution of committees, doctoral and master's (thesis plan); nomination and appointment; replacement of members.
2. Examinations (doctoral); role of department chair in conduct of examinations; evaluation of student performance; degree of consent; final oral examination.
3. Foreign language requirements for doctor's degrees; determination by department, subject to approval by the Graduate Council.
4. Theses and dissertations: level of performance, degree of consent, final approval.

Part II. Standards and Procedures to Be Determined by Departments and Interdepartmental Degree Committees

1. Departmental guidance committees: constitution, nomination, responsibility for departmental screening and written qualifying examinations.
2. Master's committees (comprehensive examination plan); appointment responsibilities.
3. Examinations: departmental screening examinations; master's comprehensive examinations; level of performance on written qualifying examinations required for eligibility for oral qualifying examination; reexamination (including foreign language if required).
4. Foreign language requirements for master's degrees, at the option of departments.

Appendix IX. Council on Research [Repealed] 

[Rp 30 May 2019] 

Appendix X. Committee Structure of the University of California Academic Senate and the Los Angeles Division 

Appendix XI. Establishment of Undergraduate Programs 

Procedures for the Establishment of Undergraduate Programs 

1. Proposals for the establishment of undergraduate programs, including undergraduate majors, may be initiated by departments, by groups of faculty members, by the Executive Committee or the Faculty of the appropriate college or school, or by the Academic Senate through the Undergraduate Council. [Am 13 April 1982]

Appendix XII. Faculty Code of Conduct Implementing Policy 

Campus Procedures for Implementation of University Policy on Faculty Conduct and the Administration of Discipline 

[Am 23 May 1989, 8 Jun 1999, 4 Jun 2002, 6 Jun 2013, 7 Jun 2018]

Section 1. Applicability and Summary of Steps and Procedures

1. At UCLA the following serves to implement University policy on faculty conduct and the administration of discipline and applies to all members of the Academic Senate and academic staff whose instructional duties are not subject to direct supervision. These persons are called "faculty member" in these procedures.
2. Disciplinary sanctions within the terms of the University Policy on Faculty Conduct and the Administration of Discipline adopted by the Regents on June 14, 1974, shall not be imposed except by following the procedures set forth below.
3. The following procedures relating to the administration of discipline apply only in those instances in which an individual is charged with improper faculty conduct and have no bearing upon a faculty member's rights in cases not involving discipline. Also see Systemwide Bylaw 335.E. regarding the relationship between a disciplinary charge and a grievance arising out of the same matter. [Am 4 Jun 2002]
4. At UCLA, allegations of violations of the Faculty Code of Conduct (i.e., charges) are to be treated, as far as possible, in a two-tiered process: first, an investigatory stage initiated by the filing of a complaint; and second, where the charge is not resolved prior thereto, in a formal hearing stage. In the first stage, the Charges Committee has the responsibility to determine whether probable cause of a violation of the Faculty Code of Conduct has occurred subject to provisions in Section 5.B below. If the Charges Committee finds probable cause, the second stage is initiated and the matter is forwarded to the Committee on Privilege and Tenure to convene a formal hearing to determine if the Faculty Code of Conduct was violated as charged.
5. The purpose of the investigatory stage is to sift the allegations to ensure that any matter sent forward to the Privilege and Tenure Committee for formal hearing is based on a legally sufficient charge as to which there is sufficient factual evidence to support the holding of that hearing. 
   1. In cases involving violation of the University of California Policy on Sexual Violence and Sexual Harassment (SVSH Policy) or of the Faculty Code of Conduct (APM 015, Part II, Sections A.3, C.6, or D.3[3]), the Charges Committee shall proceed according to the guidelines set out in Section 5.B, infra.
   2. In cases involving a complaint of discrimination under the Faculty Code of Conduct (APM 015 Part II, Sections A.2, C.5, and D.2[4]), the Charges Committee shall proceed according to the guidelines set out in Section 5.C, infra.
   3. In cases involving research misconduct, the Charges Committee shall proceed according to the guidelines set out in Section 5.D, infra.
   4. In all other cases, the Charges Committee shall conduct an inquiry as specified in Section 5.A below in order to determine whether there is probable cause of a violation of the Faculty Code of Conduct. [Am 7 Jun 2018]

6. Opportunities to resolve the disciplinary matter through mediation or negotiation in cases where such mediation is acceptable to the administration shall be made available to the parties whenever appropriate at any stage of the process before the formal hearing stage. The Committee may assist in the selection of an appropriate mediator. Efforts to resolve the matter may involve consultation with the chair of the relevant department(s) or the relevant Dean(s) and the assistance of the Ombudsperson or a member of the Grievance Advisory Committee before submission of the matter to the Charges Committee or may involve actions taken to mediate the matter by the Vice Chancellor for Academic Affairs and Personnel (hereinafter, the Vice Chancellor) and the Charges Committee (subject to provisions in Section 5.J below) or the Committee on Privilege and Tenure during the stages in which they are involved in the process. Informal resolution of the matter may result in withdrawal of the complaint by the complainant prior to the matter reaching the Charges Committee or may result in a formal settlement, including conditions and or the acceptance of disciplinary sanction(s) by the faculty member charged. See also Systemwide Bylaw 336.C. [Am 4 Jun 2002, 7 Jun 2018]

   The following sections (numbered 2 to 13) describe the steps in the process and the role of each agency and participant in the process.

Section 2. Resolution Channels and Steps for Filing 

[Am 7 Jun 2018]

1. Allegations against a faculty member originating from any source (student, staff, faculty, administrator, or individual outside the University community) shall normally be addressed to the Chair of that faculty member's department or the relevant Dean. In the case of an allegation of sexual violence or sexual harassment, the procedures for initiating a complaint described in the University SVSH Policy should be followed, including referral of the matter to the Title IX Office as specified in that Policy. In the case of an allegation of discrimination, the procedures described in Section 5C should be followed. In the case of an allegation of research misconduct, the procedures described in UCLA Policy 993 (Responding to Allegations of Research Misconduct) should be followed.
2. If the matter is not resolved as a result of the initial contact with the Chair or Dean or in course of following the procedures of UCLA Policy 993, the Chair or Dean or a complainant party may file a formal complaint with the Charges Committee. Before the complainant files a formal complaint, he or she shall be given an opportunity to meet with a member of the Grievance Advisory Committee (GAC), who will discuss functions of the Charges Committee and the Committee on Privilege and Tenure, and make available appropriate University documents, including the Formal Complaint Form, the University Policy on Faculty Conduct and Administration of Discipline, and this Appendix. If requested, the GAC representative shall assist the complainant party in completing the Formal Complaint Form.

Section 3. The Formal Complaint

1. The formal complaint shall be in writing and shall identify the relevant section(s) of the University Policy on Faculty Conduct and the Administration of Discipline and a full statement of the facts that allegedly constitute a violation of University Policy. Materials elaborating the evidence may be appended to the Form. When a formal complaint is filed with the Charges Committee, the Committee shall promptly transmit a copy of the complaint along with any appended materials to the faculty member complained against, together with appropriate University documents listed in Section 2.B. The letter transmitting the complaint shall also inform the faculty member complained against of her/his rights to receive information about the pending procedures from a GAC representative, if so desired. [Am 4 Jun 2002]

Section 4. Interim Suspension

1. If in the judgment of the Vice Chancellor, there is a high probability that the continued assignment of a faculty member to regular duties will be immediately and seriously harmful to the University community, the Vice Chancellor may place the faculty member on full or partial interim suspension with full pay. Before imposing such an interim suspension, the Vice Chancellor shall, to the extent feasible under the circumstances in the individual case, consult with the Charges Committee or such members of the Committee who are available. The Vice Chancellor shall promptly provide the faculty member with a written statement of the reason for such suspension, and shall promptly refer the matter to the Committee on Privilege and Tenure. The Committee on Privilege and Tenure shall promptly provide an opportunity for a hearing to the faculty member, and report its findings and recommendations with respect to the propriety of the suspension to the Vice Chancellor.
2. Such a suspension is a precautionary action and not a form of discipline.

Section 5. Role of the Charges Committee 

[Am 7 Jun 2018]

1. Except as provided in Sections 5.B, 5.C, 5.D below (cases involving allegations of sexual violence or sexual harassment, discrimination or research misconduct, respectively) after the filing of a formal complaint, the Charges Committee shall conduct a factual investigation with respect to the allegations to determine whether there is probable cause to warrant a disciplinary hearing before the Committee on Privilege and Tenure.
2. Allegations of Violation of University SVSH Policy
   1. A complaint that a faculty member has violated the University SVSH Policy will first be investigated by the UCLA Title IX Office. Upon initiation of a formal investigation by the Title IX Office in a case alleging violation of the University SVSH Policy by a faculty member, both the Chair of the Charges Committee and the Vice Chancellor, in addition to the faculty respondent, shall be promptly notified of the initiation of the formal investigation. If such a complaint is filed in the first instance with the Charges Committee, to the extent that the complaint alleges a violation of the SVSH Policy or of APM 015, Part II, Section A.3, C.6, or D.3, the Charges Committee shall hold the complaint in abeyance and refer the case to the Title IX Office for investigation.
   2. Following all investigations involving Senate Faculty, the Title IX report is to be submitted to the Charges Committee Chair and to the Vice Chancellor. If, after formal transmission of the Title IX investigative report to the Vice Chancellor, a disciplinary complaint alleging violation of the Faculty Code of Conduct, APM-015, Part II, Sections A.3, C.6, or D.3 is filed in the Charges Committee against the faculty member based on the same events considered by the Title IX investigator, the formal conclusion in the Title IX report that the faculty member violated the University SVSH Policy shall constitute probable cause that there was a violation of the Faculty Code of Conduct. In such instance, the Charges Committee shall not engage in any independent factual investigation beyond that carried out by the Title IX investigator. However, the Charges Committee must afford both the complainant and the faculty respondent an opportunity to appear before the Committee to testify, and to submit a written statement to the Committee, in response to the Title IX investigator’s findings. The Committee shall then, based on the record before it, submit a letter to the Vice Chancellor for his or her consideration, concurring in or dissenting from the conclusions reached by the Title IX investigator. The Committee’s letter shall form part of the record forwarded to the Committee on Privilege & Tenure should the case be brought there, and the Committee on Privilege & Tenure shall acknowledge by letter that it has received the Charges Committee’s letter and that it will be considered in its deliberations. In all such cases, the Charges Committee will act as promptly as possible, consistent with fairness to the parties and the Committee’s responsibility to deliberate responsibly.
3. Allegations of Discrimination
   1. Ordinarily a complaint that a faculty member has violated APM 015, Part II, Section A.2, C.5, D.2 will first be investigated by the Discrimination Prevention Office (DPO) if the claim of discrimination is on the basis of a protected classification[5] or, for a complaint of gender-based discrimination, by the Title IX office of the Office of Equity, Diversity, and Inclusion (EDI). Similarly, to the extent that a violation of The Presidential Policy on Nondiscrimination, Harassment, and Affirmative Action in the Workplace is alleged to violate APM 15, Part II, § C.8, ordinarily the allegation will first be investigated by the Discrimination Prevention Office (DPO) or, for a complaint of gender-based discrimination, by the Title IX office of the Office of Equity, Diversity, and Inclusion (EDI). Upon initiation of a formal investigation of a Senate member by either the DPO or the Title IX office, both the Chair of the Charges Committee and the Vice Chancellor, in addition to the faculty respondent, shall be promptly notified of the initiation of the formal investigation.
   2. If such a complaint is filed in the first instance with the Charges Committee, the Committee will advise the complainant of the option to have his or her complaint investigated first by the DPO or the Title IX office. If the complainant wishes to proceed with his or her complaint in the Charges Committee or if the complaint is not based on a protected classification, the Committee Chair must confer with either the DPO or the Title IX office and the Vice Chancellor before determining whether to proceed with a factual investigation and determination of probable cause as provided in Section 5.A, above.
   3. If the complaint is first investigated by either the DPO or the Title IX office, following all investigations involving Senate Faculty, the investigative report is to be submitted to the Charges Committee Chair and to the Vice Chancellor. If the DPO or Title IX report determines there has been a violation of APM 015, Part II, Section A.2, C.5, or D.2, and a disciplinary complaint of discrimination is subsequently filed with the Charges Committee against the faculty respondent based on the same set of events, the Committee will ordinarily give substantial deference to the factual findings in the DPO or Title IX report; provided, however, the Charges Committee must afford the complainant and the faculty respondent an opportunity to appear before the Committee to testify, and to submit a written statement to the Committee in response to the DPO or Title IX investigator’s findings, and may in its discretion examine witnesses or evidence as it believes appropriate. In determining probable cause, the Committee shall determine whether the underlying facts constitute a violation of APM 015, Part II, Section A.2, C.5, or D.2.
4. Allegations of Research Misconduct
   1. If the matter involves an allegation of research misconduct against a faculty member and an Advisory Committee is to be appointed in compliance with the UCLA Policy 993: Responding to Allegations of Research Misconduct (hereinafter, University Research Misconduct Policy), the Dean shall appoint the Advisory Committee in consultation with the Chair of the Charges Committee. The Advisory Committee shall be composed of faculty knowledgeable about the area of research and normally also include faculty who are familiar with Senate disciplinary processes (including one or more members of the Charges Committee). The Advisory Committee shall function as an arm of the Charges Committee as well as the Dean. The fact finding shall be conducted by the Advisory Committee in accordance with the University Research Misconduct Policy. The Advisory Committee’s determination shall be forwarded to the Charges Committee by the Dean, and a formal complaint may be filed with the Charges Committee by the Chair, the Dean, the complaining party or other appropriate person. If no formal complaint is filed, the matter is terminated. If a formal complaint is filed, it is expected that, subject to the provisions of Section 6 (b) and absent unusual circumstances, the Charges Committee will treat the determination of the Advisory Committee as its own and not conduct a further factual inquiry in the matter.
5. If a complaint alleges violation of Faculty Code of Conduct provisions concerning (1) sexual violence or sexual harassment, (2) discrimination, or (3) research misconduct in addition to other provisions of the Faculty Code of Conduct, the Charges Committee shall have discretion, in the interest of fairness to the parties and efficiency in the resolution of the dispute, to sever those counts described in (1), (2), and (3) above and to refer them to the appropriate fact finding or investigative body, while proceeding to consider the remaining counts.
6. Probable cause is shown “if a person of ordinary caution or prudence would be led to believe and conscientiously entertain a strong suspicion of” a violation of the Faculty Code. [Adapted from Somers v. Superior Court, 32 Cal. App. 3d 961, 108 Cal. Rptr. 630 (1973).]
7. Investigation and fact finding by the Charges Committee in a disciplinary proceeding shall be conducted in accordance with relevant University policies and rules adopted by the Charges Committee. These rules shall provide adequate opportunity to the faculty member complained against and to the complainant to be heard. The complainant must be willing to meet with the investigating body (i.e., factfinder or committee), except where the matter has been previously investigated by the DPO [EDI] or Title IX office, should that body, in its discretion consider such appearance necessary to determine the truth or substance of the allegations. The investigating body shall treat all steps in its investigation as confidential and shall hear witnesses in private.
8. If at any time the Charges Committee determines that the allegations in the complaint, if true, would nevertheless not constitute a violation of University policy on faculty conduct, it shall transmit the complaint with that finding to the Vice Chancellor. If the Vice Chancellor agrees with that conclusion, the matter is terminated.
9. After completion of the investigation, the determination of the Charges Committee as to whether there is probable cause shall be transmitted in writing to the Vice Chancellor. The Committee shall also send the full case file to the Vice Chancellor.
10. While the matter is within the purview of the Charges Committee, the Chair of the Charges Committee or a member of the Committee designated by the Chair may attempt to bring about an informal disposition of the matter by conferring with the complainant, the faculty member complained against and other interested persons. However, in cases involving violation of Section A.3, C.6, or D.3 of the Faculty Code of Conduct (violation of University SVSH Policy), the Charges Committee may not engage in efforts at such informal disposition.

Section 6. Role of the Complainant and the Faculty Member Complained Against. 

[Am 07 Jun 2018]

1. Complainants have a legitimate interest in being kept informed as the process proceeds and, within appropriate parameters, should be able to participate in various stages of the process. However, in the investigatory stage of the process, whether the investigation is conducted by a factfinder, by an Advisory Committee or by the Charges Committee:
   1. the complainant does not have a right to receive or comment on written statements submitted by the faculty member complained against or on any other evidence uncovered in the course of the investigation.
   2. neither the complainant nor his or her representative has a right to be present when the testimony of witnesses is taken.
2. In all disciplinary cases, the complainant and the faculty member complained against should be informed in writing about the nature of the recommendation made by the Charges Committee, whether probable cause has been found or not.
3. If the Charges Committee makes a finding of no probable cause, the complainant and the faculty member complained against should be informed in writing of the substance of the major factual findings made by the Committee. The entire investigating report may, if the Committee in its discretion chooses, be given to the complainant and the faculty member complained against.

Section 7. Role of the Vice Chancellor, Academic Personnel

1. The Vice Chancellor must act within thirty days after receiving the letter determining whether or not there is probable cause from the Charges Committee. If the Vice Chancellor concurs when there has been a determination of no probable cause, the matter is terminated, and the complainant and the faculty member complained against are so notified by the Vice Chancellor. If, however, the Vice Chancellor fails to concur with a no-probable-cause determination, and proposes to find probable cause, before finalizing the decision, the Vice Chancellor will discuss any disagreement with the Charges Committee.
2. With probable cause, whether determined by the Charges Committee or the Vice Chancellor, the Vice Chancellor shall notify the complainant and the faculty member charged of the intent to file a formal complaint with the Committee on Privilege and Tenure. The notice of proposed disciplinary action shall set forth the formal charge(s) and in the letter to the faculty member charged, inform him or her of the range of possible sanctions that the Vice Chancellor believes might be imposed as an outcome of the matter if the faculty member charged is found guilty of misconduct. The specification of the range of possible sanctions is intended to make the faculty member charged aware of the relative seriousness of the charge. [Am 4 Jun 2002]
3. If there has been a determination of probable cause, the Vice Chancellor shall file a formal complaint, with relevant supporting materials, and provisions of Statewide Senate Bylaw 336 will go into effect. The Vice Chancellor will arrange for assignment of an attorney to present the case to the Privilege and Tenure Hearing Committee and will consult with the Chair of Privilege and Tenure on the format for presentation of the case.

Section 8. Rules Governing Settlements 

[Am 7 Jun 2018]

1. Once a formal complaint has been filed, at any stage of the proceedings the Vice Chancellor may enter into a settlement of the disciplinary complaint with the faculty member complained against or charged, provided that the relevant committee agrees to the settlement. If the matter is under investigation by the Charges Committee, that Committee is the relevant committee. If the matter has been forwarded to the Committee on Privilege and Tenure that Committee is the relevant committee. In addition, before a settlement can be finalized, the following conditions must be fulfilled:
   1. the complainant must be given a copy of the proposed settlement and a statement of the major factual findings, if any, found by the relevant committee and be given an opportunity to comment in writing. The relevant committee may, if it chooses, hear the complainant in person regarding the proposed settlement.
   2. The decision whether to enter into the settlement should be made in light of the findings, if any, and any other information made available in the course of the disciplinary process as well as the comments, if any, of the complainant. In that connection, the views of the complainant should be given due and appropriate weight by the Vice Chancellor and the relevant committee. In cases in which the complaint alleges violation of the University SVSH Policy or of APM 015, Part II, Sections A.3, C.6, or D.3, the Vice Chancellor must consult with the Chancellor's Peer Review Committee prior to entering into any settlement described in this Section.

Section 9. Role of the Committee on Privilege and Tenure

1. After receiving the formal complaint from the Vice Chancellor, the Committee on Privilege and Tenure shall notify the faculty defendant by letter. The faculty defendant shall have 21 calendar days (Systemwide Bylaw 336) upon receipt of the notification letter to file a response with the Committee. Upon receipt of the answer, or failure to receive an answer within the specified time, the Committee shall consider the matter within 21 calendar days, schedule a prehearing conference within 30 calendar days and a hearing within 90 calendar days (Systemwide Bylaw 336). The faculty defendant shall be given, either personally or by registered mail, at least ten calendar days’ notice of the time and place of the hearing. [Am 4 Jun 2002]
2. Upon receipt of a formal complaint from the Vice Chancellor, the Committee, upon motion of the faculty defendant, the Vice Chancellor or on its own motion, may dismiss the charge on the ground it does not allege facts that constitute a violation of the Faculty Code of Conduct.
3. The formal hearing before a Hearing Committee of the Committee on Privilege and Tenure will proceed according to the prehearing, hearing and post-hearing procedures set forth in Systemwide Bylaw 336. The Hearing Committee shall permit the complainant to be present at the hearing unless specific and compelling circumstances counsel to the contrary. The complainant, however, is not a party to the proceedings before the Privilege and Tenure Committee Hearing Committee and does not have a right to play an active role in the hearing other than as a witness. Where, however, during the course of the hearing, the complainant claims to have information that would be helpful to the Committee, he or she should be given the opportunity to provide the information in an appropriate manner that does not interfere with the hearing. [Am 4 Jun 2002]
4. In the event that the Privilege and Tenure Committee determines that the faculty member has violated University policy on faculty conduct, it shall recommend to the Chancellor an appropriate sanction, in accordance with the range of possible sanctions specified in the notice of proposed disciplinary action. [Am 4 Jun 2002]
5. After the Committee on Privilege and Tenure completes its report in the matter, it shall provide to the complainant a copy of its major factual findings and the Committee's recommendations regarding the disposition of the matter.

Section 10. Role of the Chancellor

1. The Chancellor shall review the report of the Committee on Privilege and Tenure including, if the Committee has made a finding of misconduct, its recommendation regarding the appropriate sanction and the Chancellor shall make a final decision in the matter. In determining the sanction to be imposed in cases of misconduct, the Chancellor may not impose a type of discipline more severe than that which was set forth in a written notice of proposed disciplinary action to the faculty member (APM 016, Section II). The faculty defendant, the complainant, the dean, and the Department Chair shall be advised in writing of the Chancellor's decision, and, any sanction to be imposed by the Chancellor. When the sanction to be imposed involves dismissal or demotion of a tenured faculty member, Provost, academic Dean, or lecturer with security of employment, the Chancellor's recommendation is subject to approval by the President and The Regents. [Am 4 Jun 2002]

Section 11. Confidentiality

1. All of the proceedings of the Charges Committee, the Privilege and Tenure Committee and any investigating body attached to one of these committees and any reports generated in the course of such proceedings are confidential. See Systemwide Bylaw 336 which describes who has the authority to waive confidentiality of the matter. The information and material that is provided to the complainant in the course of the disciplinary process shall be given under an instruction that the information and material is being provided in confidence and is not to be disclosed to anyone.

Section 12. Charges against Administrators and Related Matters

1. Where a formal complaint has been filed against an administrator who is also a faculty member alleging a violation of the University Policy on Faculty Conduct and the Administration of Discipline, the Charges Committee shall notify the Chancellor's Office. In such a case, within two weeks of receiving such notification, the Chancellor may request that the Charges Committee, in exercise of its discretion, decline to hear the matter, on the ground that the matter is more appropriately handled by the campus administration. Before making its decision on the Chancellor's request, the Charges Committee should give the complainant an opportunity to comment in writing on the request. Even in the absence of a request from the Chancellor, the Charges Committee may decline to hear the matter on the ground that the matter is more appropriately handled by the campus administration. If either the Charges Committee or the faculty member complained against wishes the matter to be heard by the Committee, the matter should be handled in accordance with the normal procedures of the Committee.

Section 13. Materials Filed in the Academic Senate Office

1. The Charges Committee shall retain a copy of the formal complaint, its determinations, and the determinations of the Vice Chancellor. In addition, the Charges Committee shall retain any additional materials, including an inventory of the contents of the file, as is determined by the Chair of the Charges Committee to be needed to preserve an adequate procedural record of the matter. All of these materials shall be retained in a confidential file of the Charges Committee in the Office of the Academic Senate.
2. After a hearing has been completed, the Committee on Privilege and Tenure shall retain the complete file of the case, with an inventory of the contents and any additional materials as is determined by the Chair of the Committee on Privilege and Tenure to be needed to preserve an adequate procedural record of the matter.
3. Material not covered by sections A and B above shall be returned to the individual who provided it, or be destroyed at the expiration of one year following the termination of the case unless the complainant or faculty defendant notifies the Committee(s) in writing that further proceedings are contemplated which require their retention. Subsequent notices, if any, shall cause these materials to be retained for an additional year following the notice, and the materials shall then be returned or destroyed at the expiration thereof.
4. The Academic Senate Office shall keep an ongoing summary chart and timetable-chronology on each case in progress. Each case shall be given a number. The identity of the original complainant and faculty defendant shall not be revealed, except by category (e.g., student, staff, faculty, or administrator).
   1. The nature of the complaint and the determinations of the Committees and Administration shall be concisely stated, and the date on which each action, fact finding, hearing or other state of the process was initiated and completed shall be recorded in the timetable-chronology. The summary chart and timetable-chronology shall be available to the Charges Committee and the Committee on Privilege and Tenure, and the Vice Chancellor, [and the campus Sexual Harassment Coordinator] upon written request to the Chair of the Academic Senate and for good cause, the summary of disciplinary cases and timetable-chronology may be reviewed by a member of the Academic Senate in the Academic Senate Office.

Appendix XIII. Bylaws of the Undergraduate Council

Part I. Membership and Duties

1. Membership and duties of Undergraduate Council are defined by Divisional Bylaw 65.1. Student and non-Senate faculty representation is defined by Divisional Bylaws 45.E.6 and 45.E.7. [Am 30 Nov 2017]

Part II. Officers

1. The Chair and Vice Chair of Undergraduate Council are designated by the Committee on Committees of the Los Angeles Division.

Part III. Meetings

1. Meetings of Undergraduate Council are scheduled twice a month, or at least once each quarter, during the academic year. Undergraduate Council may meet at such other times as it may determine, or at the call of the Chair.

Part IV. Quorum

1. Fifty percent plus one voting member of those serving constitutes a quorum of Undergraduate Council.

Part V. Committees

Section 1. Appointment and Tenure

[En 23 Nov 2021]

1. The Chair of Undergraduate Council, in consultation with the Vice Chair and members of Undergraduate Council, appoints the Chair, Co-Chair, Vice Chair, and members of the several standing committees to hold office for a term of one academic year or until their successors are appointed. The Chair of Undergraduate Council appoints ad hoc committees as needed.

Section 2. Standing Committees

[En 9 Apr 2009]

1. Administrative Committee. The Administrative Committee of Undergraduate Council consists of the Chair and Vice Chair of Undergraduate Council, in addition to the Chair/Co-Chairs of standing committees; it also includes Dean of Undergraduate Education, ex officio without vote. The Committee is delegated responsibility to act for the Council as a whole as the need arises, subject to the rules of the Academic Senate and the Undergraduate Council. [Am 1 Jun 2004, 23 Nov 2021, 8 Jun 2023]

2. Committee on Admissions [Repealed]

   [Rp 23 Nov 2021] 

3. Committee on the Curriculum. The Committee on the Curriculum consists of a Chair and Co-Chair, along with other members of Undergraduate Council as needed. Additionally, the Committee shall have at least one student member of Undergraduate Council. The Committee holds course approval authority, and reviews proposals for majors, minors, concentrations, and other undergraduate initiatives before sending them to the Council for action. The Committee is responsible for advising the Division on policies regarding the quality of instruction, including methods of evaluation of teaching, in coordination with the Graduate Council. The Chair and Co-Chair of the Committee may appoint ad hoc committees as needed. [Am 23 Nov 2021]

4. Committee on Honors, Awards, and Prizes [Repealed]

   [Rp 23 Nov 2021] 

5. Committee on Student and Postdoctoral Scholar Well-Being. The joint Undergraduate Council and Graduate Council Committee on Student and Postdoctoral Scholar Well-Being consists of a Chair and a Co-Chair, one appointed by the Chair of Undergraduate Council and one appointed by the Chair of Graduate Council, along with other members of Undergraduate Council as needed, appointed by the Chair of Undergraduate Council, and the other members of Graduate Council as needed, appointed by the Chair of Graduate Council. Additionally, the Committee shall have one student member of Undergraduate Council, one student member of Graduate Council, and one postdoctoral scholar. The Vice Chancellor of Student Affairs serves as a non-voting ex officio member. The Committee develops strategies and policy recommendations to improve and enrich student and postdoctoral scholar intellectual and academic life, and to foster a sense of Academic Community at UCLA for all students, including student-athletes, transfer students, international students, students with disabilities, students with dependents, and first-generation students. [Am 9 Apr 2009; 23 Nov 2021]

Section 3. Other Committees

[En 9 Apr 2009]

1. The General Education Governance Committee shall be appointed yearly by the Undergraduate Council Administrative Committee. It will consist of 10 members: a Chair, one member of the Undergraduate Council, and eight Senate Faculty members representing each College division and the other schools that admit undergraduate students. The Committee shall also have two undergraduate student members. [En 9 Apr 2009]
2. The Diversity Education Governance Committee shall be appointed yearly by the Undergraduate Council [Ed 28 Oct 2020] Administrative Committee. It will consist of 7 members; a Chair, one member of the Undergraduate Council, and 5 Senate Faculty members representing the College and other schools that admit undergraduate students. The Committee shall also have two non-Senate members, and one undergraduate student member. [Am 30 Nov 2017; 23 Nov 2021]

Part VI. Order of Business

1. Meetings of Undergraduate Council are governed by procedures specified in Divisional Bylaw 135.

Part VII. Re-delegation of Course and Program Actions

1. The Undergraduate Council reserves the right to delegate to the appropriate Faculty Executive Committees such decisions concerning course and program actions as are specified in Council's Delegation Guidelines. Delegation Guidelines are on file in the offices of the Senate, Dean of Undergraduate Education, and Registrar. Council will monitor these delegated decisions and at least every three (3) years will review its delegation process and revise its guidelines accordingly. Such delegation is not meant to include authority over matters that may have significant campus wide/systemwide or educational policy implications. For instance, the delegation would not extend to the approval of new majors or new minors or the endorsement of new departments, new IDPs, and new CIIs. [Am 1 Jun 2004, 23 Nov 2021]

Part VIII. Coordinated Reviews

1. Pursuant to Divisional Bylaw 65.1.B.4, Undergraduate Council delegates the periodic review of all undergraduate programs of study and all programs of preparatory education to the Academic Program Review Committee, normally at intervals not exceeding nine years. One member of the Academic Program Review Committee shall be a current member of the Undergraduate Council, assigned by the Undergraduate Council Chair. Programmatic reviews shall follow the procedures as specified in Divisional Appendix XVI. Changes to the Appendix will be recommended to the Legislative Assembly by the Academic Program Review Committee, after consultation with the Committee on Rules and Jurisdiction, Graduate Council, and Undergraduate Council. [Am 8 Jun 2023] 

Part IX. Amendment of Bylaws

1. The foregoing Bylaws may be added to, amended, or repealed at any regular or special meeting of Undergraduate Council by a two-thirds vote of serving members of Undergraduate Council, provided that written notice of proposed changes shall have been sent to each member of Undergraduate Council at least five instructional days previous to the meeting at which a vote is taken on the proposed changes.

Appendix XIV. Search and Review Committee 

Guidelines for the selection of search and review committees

[En 17 Mar 1986]

Each year the Committee on Committees is asked by the Chancellor's Office for slates of members of the Academic Senate to serve on a variety of search committees and review committees. It is the purpose of this statement to provide, for the benefit of the Administration and future Committee on Committees, guidelines for the generation of such slates.

1. It is highly desirable that the Committee on Committees have a perspective on the number and type of search and review committees that it is known will be required during the academic year. To this end, in the Winter quarter of each year the Executive Vice Chancellor should provide the Committee on Committees with a list of all slates that are known to be required for the academic year that begins on the following July 1. This list should include the proposed size of all committees as well as any unusual special requirements as to their membership, insofar as can be foreseen.
2. Following transmittal of this summary, and as occasion otherwise warrants throughout the academic year, the Administration should direct to the Committee on Committees a separate written request for each slate, allowing, if possible, at least one month for the selection process. The request should include as much detail as possible as to the desired make-up of the committee, particularly as far as academic specialties and University experience are concerned. The request should also include a brief statement of special or unusual issues, if any, that will be faced by the search or review committee. It is appropriate and helpful to include in the request the names of Academic Senate members deemed by the Administration to be particularly suitable for a specific slate, recognizing, of course, that there can be no guarantee that these individuals will actually be nominated by the Committee on Committees.
3. Upon receipt of a specific request, the Committee on Committees will as promptly as possible compose a slate. The number of individuals comprising the slate will generally be twice as large as the size of the proposed committee and have a general composition in line with the suggestions of the Administration.
4. The Administration will then proceed with the appointment of the search or review committee. It may occasionally be necessary in this connection to request additional nominees from the Committee on Committees. Such requests should include an explanation as to why such additional nominees are necessary.
5. When a search or review committee is finally formed, the Committee on Committees shall be informed promptly of the composition of that committee so that its members will not be nominated for other committees. The Committee on Committees should also be informed as to those members of the original slate who indicated that they were unavailable for committee assignments. 

Appendix XV. Committee Procedures 

These procedures and guidelines seek to improve the institutional memory, efficiency, and effectiveness of Senate committees. They apply to all standing committees, councils, and the Executive Board of the Los Angeles Division, unless the Executive Board determines that they should be modified in certain cases.

Part I. Committee Operations File

1. The chair of each committee, or a member or Senate staff person whom the chair designates, shall maintain a Committee Operations File. The original of this file is to remain in the Senate Office and contain at least the following:
   1. A copy of the Senate bylaw governing the committee, this appendix, and divisional and statewide materials pertinent to the committee's operation;
   2. An outline of "Committee Operating Procedures" not explicit in the committee's bylaw, including standard agenda items, especially for the first and last meetings of each year and, if relevant, a list of subcommittees;
   3. A packet of "Summaries of Major Committee Issues" (see Part II, below);
   4. A copy of the annual reports of the committee for the past five or more years.

Part II. Summaries of Major Committee Issues

1. At the conclusion of each year the committee chair provides for the Committee Operations File a brief summary of major issues engaged, resolved, or unresolved by the committee. This may be an abstract of portions of the committee's annual report, and may include personal notations or commentary. If the chair fails to provide this summary, it should be compiled by the vice chair or a Senate staff person prior to the next school year.

Part III. Information for Committee Members

1. At the start of each year, copies of A.1 and A.2, the last five summaries of A.3, and the last three annual reports of A.4 in the Committee Operations File shall be provided to committee members who have not received these materials.

Part IV. Committee Orientation

1. The agenda for the committee's first meeting of the year should include a review of the Committee Operations File. Former committee chairs or former members may well be invited for the review and for subsequent consultation if their participation would be helpful.

Part V. Division of Workload

1. If the committee's workload is substantial and specific issues or areas require special attention, the committee is advised to consider appointing a vice chair and/or subcommittees.

Part VI. Ex officio Members

1. Committees with ex officio members should observe that these persons may have primary responsibilities elsewhere. In this light, ex officio members may elect to serve either as full participants in the committee's activities or, less actively, as consultants.

Part VII. Committee Consultants and Guests

1. Administrators and others may be valuable as consultants and guests, and committees are encouraged to invite their participation as necessary. Unless such persons are specified as ex officio members in a committee's bylaws, however, they should not be included as permanent guests at committee meetings, and when they attend it should be understood that the committee may convene in executive session without them. [Am 7 Nov 1989]

Part VIII. Inactive Members

1. If a member is inactive, the committee chair should consult with the member and, if action is necessary, contact the Committee on Committees for a replacement (at least for the following year).

Part IX. Recognition of Strong Service

1. Committee chairs are urged to recognize strong committee participation by writing letters of commendation for members who have served faithfully and well. Letters may be addressed to the member with a copy sent to the member's department chair, or to the department chair with a copy to the member. In either case, the chair should be asked to place a copy in the member's personnel file. The letters should include a brief summary of the matters engaged by the committee, and a citation of special contributions of the particular member. [Am 7 Nov 1989]

Part X. Recognition of Committee Chairs' Service

1. To provide data for the recognition of their work, chairs of Senate committees, subcommittees, special committees, and task forces are encouraged to submit copies of their annual reports, and/or other non-confidential tangible results of the chair's efforts to their department chairs for inclusion in their personnel files. Such data should be prefaced with a statement that these materials are submitted in compliance with Divisional Appendix XV. [En 14 Mar 1989; Am 7 Nov 1989]

Appendix XVI. Academic Program Reviews

Procedures for Academic Program Reviews

[En 11 Jun 1991; Rp 9 Nov 1994; En 12 Nov 1996; Am 13 Nov 2001, 1 Nov 2007, 12 Nov 2009, 8 Jun 2023]

For the information of campus and extramural agencies concerned with the Academic Senate's review of academic programs, this appendix outlines goals and procedures for such reviews in accordance with the charges of the Graduate Council (GC), Undergraduate Council (UgC), and Academic Program Review Committee (APRC) set forth in Divisional Bylaws 65.2, and 65.1, and 67.7, respectively. Internal reviews of new academic programs, including the three-year internal review of Self-Supporting Graduate and Professional Degree Programs (SSGPDPs), and reviews of non-degree programs (NDPs) and freestanding minors (FSMs) shall ascribe to the goals and principles outlined in this appendix but may follow separate guidelines from GC and UgC. 

Section 1. Academic Program Review Goals

1. The primary goal of the Academic Program Reviews is to maintain and strengthen the quality of UCLA's undergraduate and graduate degree programs. Reviews are intended to be helpful and supportive in (a) recognizing strengths and achievements, (b) promoting goal setting and planning, and (c) identifying areas in need of attention. Reviews should primarily seek perspectives useful to the units whose programs are under review and to their respective academic deans. They should also give Senate agencies and senior administrators an informed overview of the strengths, problems, and needs of academic units.

Section 2. Councils and Committee Responsibilities for Undergraduate and Graduate Programs

1. As allowed in Systemwide Bylaw 20, the Graduate and Undergraduate Councils delegate the administration of the periodic review of all undergraduate and graduate programs and programs of preparatory education to the Academic Program Review Committee (APRC). [Am 13 Nov 2001, 8 Jun 2023]
2. APRC is responsible for administering all aspects of the review process for all academic programs, including: administering and reviewing the unit’s Self-Review; conducting the site visit; writing the Program Review Report for submission to the Councils; and following up with the unit as necessary to determine satisfactory progress. [En 8 Jun 2023]
3. GC and UgC have authority to approve Program Review Reports and Closure Reports written by APRC. [En 8 Jun 2023]

Section 3. Self-Review by the Unit

1. APRC shall notify each unit to be reviewed by the beginning of Fall Quarter of the academic year prior to the site visit, requesting the unit to undertake a self-review that includes not only its present situation but also its plans and expectations. At this time, APRC shall identify the information required to prepare the self-review, provide the unit with statistical information from either Senate or administration sources, and stipulate when any further information will be made available to the unit. All this information shall become part of the self-review. In preparing the self-review, the unit's faculty and students shall engage in one or more discussions of programs, strengths, weaknesses, and goals, organizing the discussions however the faculty and students prefer. The self-review shall be a concise document. The faculty should vote on the final draft and report the vote tally. The results of the vote must include the number of eligible voters. [Am 8 Jun 2023]
2. When IDPs are being reviewed, they must submit letters of commitment from all departments that are part of or contribute to the IDP. IDPs must also submit two copies of the CVs for all departmental faculty members who are expected to contribute courses to the IDP and those faculty serving on the Committee to Administer the Interdepartmental Degree Program (CAIDP). In their letter of commitment, the department should outline activities that will contribute toward their support of the IDP (e.g., provide a set number of PTEs in heavily subscribed required courses for IDP students, etc.).
3. The self-review shall be submitted to the APRC via Senate Staff in the spring quarter of the academic year prior to the scheduled review. The deadline for submission of the self-review will be specified in the review notification letter sent by the Program Review Director. [Am 13 Nov 2001, 1 Nov 2007, 12 Nov 2009, 8 Jun 2023]

Section 4. Advice on Review Team Members and Schedule

1. APRC shall seek advice concerning both UCLA and external scholars who could serve as internal or external reviewers and the duration and organization of the site visit. Advice shall be sought from Senate members of the unit to be reviewed, from other appropriate Senate sources, and from relevant academic administrators. The list of external scholars obtained in this way shall be forwarded to the administrative officer (e.g., Dean) of the unit under review, who should comment on the list and may add names. [Am 13 Nov 2001, 1 Nov 2007, 8 Jun 2023]

Section 5. Review Team

1. The immediately incoming and immediately outgoing APRC Co-Chairs (ordinarily a total of four people) shall select the members of each program review team, considering the advice they have received. The Chairs' selections shall be subject to ratification by the APRC. The review team will ordinarily consist of two APRC members and two external scholars. However, the composition is flexible. For small units, as few as one APRC member and one external scholar is acceptable [Am 8 Jun 2023]
2. APRC may assign a member of the Self-Supporting Graduate Professional Degree Program (SSGPDP) Ad Hoc Advisory Committee to conduct the internal review of SSGPDPs. UgC may choose to conduct the internal reviews of freestanding minors. [En 8 Jun 2023]
3. As an exception, one of the two designated APRC members may be a previous member of APRC, GC, or UgC with experience in program reviews but not at present serving on either Council or Committee. [Am 13 Nov 2001, 1 Nov 2007, 12 Nov 2009, 8 Jun 2023]

Section 6. Site Visit Structure

1. The immediately incoming and immediately outgoing APRC Co-Chairs (ordinarily a total of four people) shall establish the basic structure of the site visit, considering the advice they have received. Ordinarily, the site visit will last two days. For small units, it may be shorter; for large units, longer. Ordinarily, the review team will work as one group. However, for large units and/or longer site visits, the team may divide up at certain times. [Am 8 Jun 2023]

Section 7. Site Visit: Issues for the Review

1. Prior to the site visit, APRC will invite relevant Academic Senate committees and councils, the Executive Vice Chancellor, the Academic Dean, the Division of Graduate Education, the Division of Undergraduate Education, other relevant administrative units, and the unit chair, to inform APRC of issues they feel are important to the review, including issues raised in previous reviews. The unit's self-review will be available to them. [Am 1 Nov 2007, 12 Nov 2009, 8 Jun 2023]

Section 8. Site Visit: Information for the Review Team

1. Prior to the site visit, review team members shall receive a copy of this appendix, the self-review, the memorandum of progress from the previous review, the graduate and undergraduate statistical data sheets, any surveys, the most recent strategic plan of the relevant division or school, and any letters identifying important issues for the review (see 7). [Am 13 Nov 2001, 12 Nov 2009, 8 Jun 2023]

Section 9. Site Visit Schedule

1. Each review team shall conduct its site visit at UCLA. The schedule for the site visit shall be established by the unit chair and review team chair. However, it is understood that the review team may elect to change the schedule at any time during the site visit. The following elements shall be part of each site visit: private time each day for the review team to discuss its work; private meetings with the unit chair, and academic dean, individual or group meetings with a representative sample of faculty; individual or group meetings with representative samples of students in each degree program under review; open time for faculty and students to sign up for individual or group meetings (as they choose); and unscheduled time in the latter part of the site visit when the review team may meet with whomever it wishes. [Am 13 Nov 2001]

Section 10. Site Visit: APRC Student Representatives

1. Graduate Student Association (GSA) representatives, and the Undergraduate Student Association Council (USAC) representatives serving on APRC shall have access to the following review materials: self-review, internal reviews, external reviews, student surveys, and statistical information. APRC student representatives are also invited to participate in all APRC discussions about student input in the review and the review report unless they are in the department under review. [Am 1 Nov 2007, 12 Nov 2009, 8 Jun 2023]

Section 11. Program Review Report

1. The purpose of the review report is a candid, thoughtful, objective appraisal of the unit under review. The review report should incorporate the opinions of both the external and internal reviewers. The chair of the review team shall be responsible for the final review report, which is due within four (academic session) weeks after the site visit. The external reviewers shall each submit an individual report within two (academic session) weeks after the site visit. The review report shall be a concise document. It shall (a) present the strengths and achievements of the unit, (b) comment on the unit's plans and goals, and (c) provide a prioritized set of recommendations, with brief rationales, for how to address any areas needing attention. The list of recommendations should address critical issues, and to the extent possible, the report shall integrate the review team’s perspectives into one narrative and the recommendations into one set. The review report shall have appended to it the unit's self-review narrative and the reports of the external reviewers. [Am 13 Nov 2001, 1 Nov 2007, 8 Jun 2023]

Section 12. Program Review Report: Review and Distribution

1. The APRC will review all draft Program Review Reports prior to the committee’s endorsement and submission to the Councils for final approval. After preliminary endorsement by the APRC, the draft of the complete report, which includes but is not limited to draft recommendations, external reviewers' reports, and the self-review narrative) shall be sent to the unit chair who will review it for errors of fact and errors of omission only. At this error-of-fact review stage, the report is a confidential draft and should not be shared with faculty in the unit, unless their consultation for fact checking is necessary. Similarly, the draft report may not be shared with the external reviewers. Responses to substantive issues are not appropriate and will not be incorporated into nor forwarded to the APRC with the draft, which will be corrected for factual errors. The chair must respond within one (academic session) week. If no response is received, the report will be assumed to be factually correct. The unit will have the opportunity to respond to substantial issues after receiving the final report. [Am 8 Jun 2023]
2. After the error-of-fact review is complete, APRC shall forward program review reports to GC and UgC for final approval. GC and UgC retain final authority for the approval of program review reports, closures, and other related actions. The final report, corrected as needed and with the approved recommendations by the appropriate Council(s), shall be sent by APRC to appropriate administrators, the unit chair, the chair of the relevant Faculty Executive Committee, and relevant Academic Senate committees and councils. All review team members, including the external reviewers, will be sent a copy of the final approved report. [Am 13 Nov 2001, 1 Nov 2007, 12 Nov 2009, 8 Jun 2023]

Section 13. Progress Assessment: Unit and Dean Responses 

1. The unit chair and academic dean shall submit written statements which include descriptions of actions planned and already taken in response to the review. The faculty must vote on the departmental response and report the vote tally. The results of the votes must include the number of eligible voters. These statements shall be submitted to APRC no later than eleven months after the review report is distributed by APRC. [Am 13 Nov 2001; 01 Nov 2007; 12 Nov 2009; 8 Jun 2023]

Section 14. Progress Assessment Report: Follow-up to Unit and Dean Responses

1. The Unit and Dean Responses will be reviewed by the APRC Co-Chairs who will write a Progress Assessment Report on behalf of the committee. The report will indicate the next review date and recommend one of the following:
   1. APRC recommends waiving the Progress Review Meeting (see below) and closing the review, pending Councils’ approval. [Am 8 Jun 2023]
   2. APRC recommends scheduling one or more Progress Review Meetings. Based on the meeting(s), APRC may recommend closure of the review and will document the recommendation in an updated Progress Assessment Report. The report will summarize any issues discussed at the Progress Review Meeting. If deemed necessary due to unsatisfactory progress, APRC may recommend a special action as outlined below. Any special action is subject to approval by Councils. [Am 8 Jun 2023]
      1. The Progress Review Meeting shall be scheduled one year to eighteen months after the site visit. APRC invites attendees, which shall include the relevant dean and unit chair and the Co-Chairs of APRC or their representatives. Participants at the Progress Review Meeting shall discuss the review findings and recommendations and the Unit and Dean Responses. [Am 1 Nov 2007, 8 Jun 2023]

Section 15. Closure of Review

1. Based on the Progress Review Meeting, if applicable, APRC recommends closure of the review in the final Progress Assessment Report and submits the report to the Councils for approval. If the APRC recommends and Councils approve closure, the Progress Assessment Report will constitute the closure report. [Am 13 Nov 2001, 1 Nov 2007, 8 Jun 2023]

Section 16. Year for Next Review

1. The year of the next scheduled review for each unit shall be tentatively set by APRC at the time the review report is approved. The final date shall be confirmed by APRC Councils after the Progress Review Meeting. Normally, the next site visit will be scheduled no later than nine years after the current site visit. The reviews of units that are also reviewed by accreditation teams should, as much as possible, be coordinated with the accreditation evaluation, assuming the unit wishes such coordination. In scheduling the year of the next review, consideration may also be given to evening out the number of reviews conducted by APRC in a given year. [Am 13 Nov 2001, 1 Nov 2007, 8 Jun 2023]

Section 17. Next Review: Early Review

1. On rare occasions, when compelling need has been demonstrated, APRC may decide to review a unit earlier than scheduled. The request to consider an early review may be initiated by either APRC or by students, faculty members, or administrators directly associated with the unit. APRC will decide whether there is a basis for considering the request. If so, the APRC Co-Chairs will carry out preliminary fact finding to decide whether to grant the request. It is expected that requests for early reviews will be made infrequently. [Am 8 Jun 2023]

Section 18. Special Actions: Internal Review after Unsatisfactory Progress

[En 8 Jun 2023]

1. The APRC participants at the Progress Review Meeting may decide that progress has been unsatisfactory. If so, APRC will recommend an Internal Review to the Councils for a vote. If the Councils approve an internal review, APRC will conduct an abbreviated version of a site visit targeted to the remaining problematic issues. The internal review team will typically consist of two members of APRC who did not conduct the previous review and no external reviewers. At the conclusion of the internal site visit, APRC shall inform the unit chair and academic dean in writing of any outstanding issues, the conditions for closure of the internal review process, and the time period within which this should be accomplished. The internal review team shall be responsible for monitoring progress.
2. Once the internal review team determines satisfactory progress, APRC will recommend closure of the review to the Councils per the procedure outlined in Section 15 above. 

Section 19. Special Actions: Faculty Hiring Freeze 

1. The Progress Assessment Report may include a recommendation to the relevant administrator that a faculty hiring freeze is placed on a unit. Cause for a recommendation for a faculty hiring freeze includes but is not limited to a unit’s failure to fulfill its teaching and research mission, disregard for student and/or faculty welfare, and/or the inability to deliver its programmatic offerings in an adequate manner to current or prospective student cohorts. A faculty hiring freeze may also be cause for the recommendation of academic receivership. [En 27 Sep 2022; Am 8 Jun 2023]

Section 20. Special Actions: Suspension of Admissions

1. Cause for the suspension of admissions includes but is not limited to a program's failure to fulfill its teaching and research mission, disregard for student and/or faculty welfare, and /or the inability to deliver its programmatic offerings in an adequate manner to current or prospective student cohorts. A suspension of admissions may also be cause for the recommendation of academic receivership. [En 1 Nov 2007]

Section 21. Special Actions: Receivership

1. Academic receivership is defined as the appointment of an individual external to the unit who will be vested with sufficient administrative authority to oversee implementation of the recommendations of APRC and the Councils. The appointment of a receiver falls under the purview of the relevant dean or provost. The receiver may be appointed chair, or may be charged to work closely with the chair as a temporary administrative adjunct. [Am 8 Jun 2023]
2. The Progress Assessment Report may include a recommendation to the relevant administrator that a unit be placed in academic receivership. Cause for the recommendation for receivership includes, but is not limited to cases where an academic unit is unable or unwilling to govern itself in accordance with the principles of shared governance, where it is in noncompliance with the Academic Senate's Program Review process, where it is failing to fulfill its teaching and research mission, where disregard for student and faculty welfare is evident; or where the inability to deliver its programmatic offerings in an adequate manner to current or prospective student cohorts is in evidence. In each case, the recommendation for receivership will be accompanied by a recommendation for an early review. [En 1 Nov 2007]

Section 22. Special Actions: Appendix V Actions

1. Should the unit under review prove to be unwilling, unable, or incapable of adequately addressing the issues that lead to a suspension of admissions and/or a recommendation for receivership, the Graduate and/or Undergraduate Council may initiate any of the actions set forth in Appendix V. In such an instance, the "procedures for transfer, consolidation, disestablishment, and discontinuance of academic programs and units" will be followed. [En 1 Nov 2007]

Appendix XVII. Policy for Participation of Senate Members on Secondary Committees 

[En 12 Nov 1996]

It is common practice for Academic Senate officers, committee chairs and committee members to serve on committees other than their own, both within the Senate and within the Administration. The following principles are intended to set forth Academic Senate policy with respect to the participation of such persons on these secondary committees. (For the purposes of this appendix, the term "primary committee" refers to the Academic Senate committee in which the member holds his/her primary appointment; the term "secondary committee" refers to any other committee, Senate or Administration, to which the member is appointed by virtue of her/his membership on the primary committee. The term "member" includes any elected or appointed officer, committee chair or committee member of the Academic Senate.)

1. The authority of the Academic Senate is chiefly reposed in and exercised by its committees. Subject to specifically legislated exceptions, no officer or other member may represent as the policy or position of the Academic Senate, or any committee thereof, a view which has not been adopted or endorsed by the appropriate agency of the Academic Senate.
2. Academic Senate members serving on secondary committees are empowered to represent and/or act for the primary committee only within the limits expressly authorized by the primary committee. Members have the right to express their individual opinions in secondary committee meetings as long as they acknowledge the opinion to be their own.
3. Academic Senate members serving on secondary committees shall provide timely and full notification and reports to the primary committee of the business of the secondary committee. If that business includes confidential matters, then the faculty member works with the chair of the liaison committee to identify how best to keep the home committee informed and to establish the least restrictive confidentiality possible. In confidential matters, all University rules and policies shall be observed by all committees and members involved.

Appendix XVIII. Council on Planning and Budget 

[En 12 Nov 1996; Am 18 Nov 1997, 11 Nov 2016, 23 Nov 2021]

Part I. Membership and Duties

1. Membership and duties of the Council on Planning and Budget are defined by Divisional Bylaw 65.3

Part II. Officers

1. The Chair and Vice Chair of the Council on Planning and Budget are designated by the Committee on Committees of the Los Angeles Division.

Part III. Meetings

1. Meetings of the Council on Planning and Budget are scheduled twice a month, or at least once each quarter, during the academic year. The Council may meet at such other times as it may determine, or at the call of the Chair.

Part IV. Quorum

1. Fifty percent (50%) plus one member of those currently serving as members of Council constitute a quorum of the Council on Planning and Budget.

Part V. Membership and Duties

Section 1. Appointment and Tenure

1. The Chair of the Council on Planning and Budget, in consultation with the Council, appoints the Chair and members of the several standing committees to hold office for a term of one academic year or until their successors are appointed. The Council elects ad hoc committees as needed. 

Section 2. Guest Membership on Standing Committees

1. All members of Council may attend any meeting of the several standing committees as a guest member.
   1. Guest members participate in the deliberations of the committee at the discretion of the committee chair, but do not vote on committee business.

Section 3. Standing Committees [Deleted 23 Nov 2021]

Part VI. Order of Business

1. Meetings of the Council on Planning and Budget are governed by procedures specified in Divisional Bylaw 135.

Part VII. Coordinated Reviews

1. Pursuant to Los Angeles Divisional Bylaw 65.3.4, the Council on Planning and Budget acts in coordination with the Undergraduate Council and the Graduate Council in the reviews of undergraduate programs of instruction, graduate programs of instruction, proposed new departments, degrees and 8-year reviews of academic programs.

Part VIII. Amendment of Bylaws

1. The foregoing Appendix may be added to, amended, or repealed at any regular or special meeting of the Council on Planning and Budget by a two-thirds (2/3) vote of members of the Council, provided that written or e-mail notice of proposed changes shall have been sent to each member of Council at least five days previous to the meeting at which a vote is taken on the proposed changes.

Appendix XIX. Constituencies and Election Schedule for Committee on Committees

[Am 6 Apr 2023]