Senate Service

Committee Service | Student Representatives | Academic Senate Membership

Committee Service

Volunteer for Senate service

Click here to volunteer

For more information on any of the Standing Committees of the Academic Senate, please review the committee's page.

Please know that the Committee on Committees (ConC) will do its best to accommodate your choices for Academic Senate service, although, in times of great need, you may be asked to serve on a committee that you did not indicate a preference for. We will keep your choices on file for the academic year, and, should your expertise be needed, a member of ConC will contact you if vacancies occur. If your choices change within this academic year, please feel free to submit a new entry.

Serving on a Standing Committee

Participation as a member of a Senate Standing Committee provides an opportunity to stay informed, advise, and set policy directions at UCLA.

From faculty welfare, child care, retirement, and capital programs, to undergraduate and graduate curricula, Senate members discuss, debate, and influence the direction of UCLA on issues brought to the committees from across campus.

Serving on the Legislative Assembly (LgA)

For a broader perspective at UCLA, consider representing your department or program within the LgA.  LgA representatives review and vote on campuswide policies, bylaw changes, and new programs.

You can voice your department's opinion on these proposals and state how a proposal will impact you and your constituency.

You will also be expected to report back to your department on discussions and actions of the LgA.

Representing UCLA Systemwide

For an even broader perspective of the UC system, consider representing UCLA on the systemwide Academic Assembly, a representative body made up of Senate faculty from all ten campuses.

There are more than twenty other systemwide committees as well, each with at least one representative from UCLA.

Back to Top

---

Student Representatives

Student representatives are appointed by USAC and Graduate Student Association (GSA) to provide student perspectives on the issues discussed by various Senate committees. Student representatives have the right to participate in committee deliberations unless the committee is in executive session, and have the right to vote; however, all student votes are advisory and recorded separately whenever the action is reported. Student representatives may also work with the committee chairs and analysts to introduce agenda items to address issues faced by students. See Divisional Legislative Ruling 5.22 (Role of Student Representatives)

STUDENT REPRESENTATIVE RIGHTS & RESPONSIBILITIES

Responsibilities and Best Practices

• Represent multiple student constituencies and groups
• Present identified issues and perspectives 
• Treat all confidential materials with discretion
• Consult with Committee Analyst on proposals
• Contact the committee analyst and/ or Chair to introduce an agenda item
• Attend regularly and participate in committee/ council meetings 

Rights (Committee Appointments)

• Represent student perspectives on issues discussed
• Access to committee materials in advance of the meeting
• Vote on substantial issues
• Attend the Legislative Assembly

Rights (Legislative Assembly Appointments)

• Speak on an agendized topic during the discussion
• Access all committee materials in advance of the meeting
• Contact the Executive Director to request an item on the agenda

PROPOSING MOTIONS

• Collect Information – research the current status of an issue, and find data to support your proposal.​
• Determine which Senate Committee has authority/oversight for this issue. (Contact senateoffice@senate.ucla.edu for assistance.)​
• Email the Committee Analyst ​
  • Explain briefly the concern and potential solution, what steps you have taken to prepare an informed and informative proposal. 
• Work with UEI and/or the Graduate Division to formulate the proposal.
• Draft Proposal – develop a document or PowerPoint articulating your proposal through USAC or GSA.
• Follow up with Committee Analyst requesting recommendations on next steps (such as getting on the agenda for a committee meeting).

ACADEMIC SENATE OFFICE

• Senate Staff Directory
• Senate Committees
• Legislative Assembly (LgA)

Navigating DMS - Finding Committee Materials 

As a student representative, you will have access to the agendas for the committee’s meetings via UCLA’s Academic Senate’s Data Management System (DMS). You may not have access to all committee documents, including drafts of correspondence, minutes, and other committee work in progress.  

Committee Appointments 

The ConC analyst will coordinate with the respective USAC and GSA representatives to receive student appointments. Once a student appointment has been announced, the ConC analyst will update the rosters in DMS and notify the appropriate analyst with new student representative information (ideally, in advance of any scheduled meetings).  

• Contact ConC Analyst, Renee Rouzan-Kay, rrouzankay@senate.ucla.edu

Please note, alternates are not permitted. If an appointment is unable to attend a meeting, then they cannot send a replacement. If a student is unable to continue serving on a committee, a replacement appointment should be made to fill the remainder of the term in accordance with the USAC or GSA appointment procedures. 

RESOURCES

• Student Representative Onboarding Presentation 
• USAC Homepage
• GSA Homepage

Back to Top

---

Academic Senate Membership

Senate Membership was determined through the Regents Standing Order 105.1.