Committee Service | Student Representatives | Academic Senate Membership
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For more information on any of the Standing Committees of the Academic Senate, please review the committee's page.
Please know that the Committee on Committees (ConC) will do its best to accommodate your choices for Academic Senate service, although, in times of great need, you may be asked to serve on a committee that you did not indicate a preference for. We will keep your choices on file for the academic year, and, should your expertise be needed, a member of ConC will contact you if vacancies occur. If your choices change within this academic year, please feel free to submit a new entry.
Serving on a Standing Committee
Participation as a member of a Senate Standing Committee provides an opportunity to stay informed, advise, and set policy directions at UCLA.
From faculty welfare, child care, retirement, and capital programs, to undergraduate and graduate curricula, Senate members discuss, debate, and influence the direction of UCLA on issues brought to the committees from across campus.
Serving on the Legislative Assembly (LgA)
For a broader perspective at UCLA, consider representing your department or program within the LgA. LgA representatives review and vote on campuswide policies, bylaw changes, and new programs.
You can voice your department's opinion on these proposals and state how a proposal will impact you and your constituency.
You will also be expected to report back to your department on discussions and actions of the LgA.
Representing UCLA Systemwide
For an even broader perspective of the UC system, consider representing UCLA on the systemwide Academic Assembly, a representative body made up of Senate faculty from all ten campuses.
There are more than twenty other systemwide committees as well, each with at least one representative from UCLA.
Student representatives are appointed by USAC and Graduate Student Association (GSA) to provide student perspectives on the issues discussed by various Senate committees. Student representatives have the right to participate in committee deliberations unless the committee is in executive session, and have the right to vote; however, all student votes are advisory and recorded separately whenever the action is reported. Student representatives may also work with the committee chairs and analysts to introduce agenda items to address issues faced by students. See Divisional Legislative Ruling 5.22 (Role of Student Representatives)
STUDENT REPRESENTATIVE RIGHTS & RESPONSIBILITIES
Responsibilities and Best Practices
- Represent multiple student constituencies and groups
- Present identified issues and perspectives
- Treat all confidential materials with discretion
- Consult with Committee Analyst on proposals
- Contact the committee analyst and/ or Chair to introduce an agenda item
- Attend regularly and participate in committee/ council meetings
Rights (Committee Appointments)
- Represent student perspectives on issues discussed
- Access to committee materials in advance of the meeting
- Vote on substantial issues
- Attend the Legislative Assembly
Rights (Legislative Assembly Appointments)
- Speak on an agendized topic during the discussion
- Access all committee materials in advance of the meeting
- Contact the Executive Director to request an item on the agenda
- Collect Information – research the current status of an issue, and find data to support your proposal.
- Determine which Senate Committee has authority/oversight for this issue. (Contact firstname.lastname@example.org for assistance.)
- Email the Committee Analyst
- Explain briefly the concern and potential solution, what steps you have taken to prepare an informed and informative proposal.
- Work with UEI and/or the Graduate Division to formulate the proposal.
- Draft Proposal – develop a document or PowerPoint articulating your proposal through USAC or GSA.
- Follow up with Committee Analyst requesting recommendations on next steps (such as getting on the agenda for a committee meeting).
ACADEMIC SENATE OFFICE
Navigating DMS - Finding Committee Materials
As a student representative, you will have access to the agendas for the committee’s meetings via UCLA’s Academic Senate’s Data Management System (DMS). You may not have access to all committee documents, including drafts of correspondence, minutes, and other committee work in progress.
The ConC analyst will coordinate with the respective USAC and GSA representatives to receive student appointments. Once a student appointment has been announced, the ConC analyst will update the rosters in DMS and notify the appropriate analyst with new student representative information (ideally, in advance of any scheduled meetings).
- Contact ConC Analyst, Renee Rouzan-Kay, email@example.com
Please note, alternates are not permitted. If an appointment is unable to attend a meeting, then they cannot send a replacement. If a student is unable to continue serving on a committee, a replacement appointment should be made to fill the remainder of the term in accordance with the USAC or GSA appointment procedures.
Academic Senate Membership
Senate Membership was determined through the Regents Standing Order 105.1.
- Professor In Residence
- Professor of Clinical “X”
- Acting Professor
- Associate Professor
- Associate Professor In Residence
- Associate Professor of Clinical “X”
- Acting Associate Professor
- Studio Professor (In Residence)
- Assistant Professor
- Assistant Professor in Residence
- Assistant Professor of Clinical “X”
- Instructor In Residence
- Lecturer with Potential Security of Employment
- Lecturer with Security of Employment
- Sr. Lecturer with Security of Employment
- The President
- All Vice Presidents
- All Deans
- All Provosts
- The Chancellor
- All Vice Chancellors
- The Registrar
- The University Librarian
- Directors of Academic Programs
- All Emeriti who held any of the above titles
- Adjunct Professor
- Visiting Professor
- Clinical Professor* (compensated)
- Adjunct Associate Professor
- Visiting Associate Professor
- Associate Clinical Professor* (compensated)
- Adjunct Assistant Professor
- Acting Assistant Professor
- Visiting Assistant Professor
- Assistant Clinical Professor (compensated)
- Lecturers without Security of Employment
- Visiting Senior Lecturer
- Adjunct Senior Lecturer
- Associate Researcher