CHAPTER V. PROCEDURES

SECTION 2. SPECIFIC PROVISIONS (Elections)

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 Procedures for elections by mail or electronic online ballot in the Los Angeles Division and its agencies are governed by Senate Bylaws 30, 95, 340(A), and the following provisions: [Am 19 Jan 88, 08 Apr 03]

Annual Divisional elections occur in time for relevant results to be reported to the Division in the Spring quarter. [Am 9 Oct 84]

The Elections Commissioner supervises elections for the Los Angeles Division and certifies results to the Secretary of the Division, who reports the results to the Division. Elections by Faculties of schools and colleges are conducted by the appropriate Secretary under such supervision as the Faculty determines.

 

The election of representatives to the Legislative Assembly is conducted by the Chair of the relevant Senate Electoral Committee (105), under the oversight and authority of the Elections Commissioner of the Los Angeles Division. [Am 25 Apr 95]

(1)

Notice of Election. No fewer than 45 calendar days prior to the date specified by the Elections Commissioner as the deadline for balloting, the Secretary of the Los Angeles Division sends to each voting member of the Division a notice of election in his or her constituency together with a description of the constituency, a tally of the seats to be filled, and the name of the current Chair of the Senate Electoral Committee. [Am 19 Jan 88, 25 Apr 95]

(2)

Nominations and Voting. As provided in Bylaw 105, each constituency determines its own procedures for nomination and voting, which require the approval of the Elections Commissioner and may not be changed without a formal vote, preceded by appropriate notice. In all cases, the vote shall be by secret ballot. [Am 19 Jan 88, 25 Apr 95]

(3)

Disputed Procedures or Elections. Any case in which an electoral procedure or outcome is disputed by any Senate member shall be decided by the Elections Commissioner, subject to an appeal to the Assembly. The Commissioner, or an appeal to the Assembly, shall have authority to invalidate an election, declare the affected seat(s) vacant, and order a new election for the remainder of the term under 55.B. [Am 25 Apr 95]

 

(1)

Nominations. Each candidate for Vice Chair/Chair-Elect must submit

 

(a)

a nominating petition containing the signatures of five members of the Academic Senate, Los Angeles Division exclusive of the candidate's);

 

(b)

a chronology or summary of past service to the Academic Senate, to Schools, to departments, and to other programs of the University, and be invited to present a statement not to exceed 200 words;

 

(c)

a signed statement expressing readiness to serve as Vice Chair/Chair-Elect and Chair in corresponding successive years of election and service;

 

(d)

all materials to the Elections Commissioner within 10 days after the notice of election, as specified by the Elections Commissioner.

(2)

Election. The same procedure indicated for mail or electronic online ballots on issues (155(E)) will apply to mail or electronic online ballots on elections. If there are more than two candidates, the election shall be conducted by the method of alternative vote, in which the voters rank order the candidates; candidates who receive the fewest first preferences are successively eliminated, and their votes are transferred to each voter's second (and if need be lower) preferences, until one candidate receives the required majority. [Am 25 Apr 95, 12 Nov 96, 28 May 98, 08 Apr 03]

 

(1)

Nominations. Each candidate for at-large membership on the Executive Board shall at the time of election serve ex officio as a member of the Legislative Assembly and must submit [Am 25 Apr 95, 24 Apr 08]

 

(a)

a nominating petition containing the signatures of three Academic Senate members. [Am 25 Apr 95, 24 Apr 08]

 

(b)

a chronology or summary of past service to the Academic Senate, to Schools, to department, and to other programs of the University;

 

(c)

all materials to the elections Commissioner within 10 days after the notice of the election, as specified by the Elections Commissioner. [Am 14 Mar 89]

(2)

Election [Am 25 Apr 95]

 

(a)

Election is by secret ballot at the last meeting of the Legislative Assembly.

 

(b)

The method of election is the cumulative vote, with each member casting as many votes as there are vacancies to be filled and distributing those votes among as few or as many candidates as the voter thinks fit.

 

(c)

Candidates receiving the highest number of votes are elected. Tie votes are resolved by such run-off elections as may be necessary.

 

(1)

Notice of Election. Each year the Secretary of the Senate sends to each voting member of the Academic Senate, Los Angeles Division, a notice of election for the open at-large seat on the Committee on Committees, a call for nomination, and a nominating petition.

(2)

Nominations. Each candidate for at-large membership on the Committee on Committees must, at the time of election, be a members of the Academic Senate, Los Angeles Division and must submit:

 

(a)

a nominating petition containing the signatures of two members of the Academic Senate, Los Angeles Division exclusive of the candidate's signature;

 

(b)

a chronology or summary of past service to the Academic Senate, to Schools, to departments, and to other programs of the University, and an optional statement of no longer than 200 words;

 

(c)

all materials to the Elections Commissioner within 10 days after the notice of election, as specified y the Elections Commissioner.

(3)

Election. The same procedure indicated for mail or electronic online ballots on issues (BL 155(E)) applies to mail or electronic online ballots for electing at-large members of the Committee on Committees.  The candidate receiving a majority of the votes cast by members of the Academic Senate, Los Angeles Division on the first ballot are elected.  If there are more than two candidates, the election shall be conducted by the method of alternative vote, in which the voters rank order the candidates; candidates who receive the fewest first preferences are successively eliminated and their votes are transferred to each voter's second (and if need be lower) preferences, until one candidate receives the required majority. [Am 08 Apr 03]

 

All other elections by mail or electronic online ballot in the Los Angeles Division and its agencies are governed by the following provisions: [Am 08 Apr 03]

(1)

Notice of Election. The Secretary of the relevant agency sends to each voting member of the agency a notice of election in his or her constituency, a call for nomination and a nominating petition. [En 19 Jan 88]

(2)

Nominations. Each nominating petition requires the signature of two Senate members from the constituency concerned who are limited in their number of nominations to the number of positions to be filled.

(3)

Number of Votes Required for Election. Candidates receiving a majority vote of the constituency concerned on the first ballot are elected. Any remaining vacancies are filled by plurality vote in a second ballot containing the names of the remaining candidates receiving the most votes, but limited to twice the number of vacant positions, except that persons tied for last place under this limitation are included in the second ballot. If in the run-off election a tie vote results, such subsequent ballots are taken as needed.

(4)

Run-Off Elections. Within five days following certification of election results by the Elections Commissioner, such subsequent ballots as are required to fill a position are sent to each voter. The date of the election is noted on the ballot, this being ten days following deposit of the ballot in the University mail or posting of the ballot on the Senate webpage should electronic online voting be used. [Am 08 Apr 03]

(5)

Omission of Ballot. If there are no more nominees than vacancies, a mail or electronic online ballot is issued listing the nominee for each vacancy and providing for write-in, or at the next regular meeting of the agency concerned, a single ballot is cast by the appropriate secretary unless nominations are made from the floor. If further nominations are made from the floor, a mail or electronic online ballot listing all nominees for each vacancy and providing for write-ins is issued by the Secretary of the agency immediately following the meeting. In the case of Senate officers, the Legislative Assembly is the agency concerned. [Am 13 Apr 82, 11 Nov 86, 19 Jan 88, 14 Mar 89, 08 Apr 03]

 

The following provisions govern mail or electronic online ballots on Issues. [Am 08 Apr 03]

(A)

Only main motions and amendments thereto which have been considered at a meeting of the Division or the Legislative Assembly may be submitted to a mail or electronic online ballot. [Am 08 Apr 03]

(B)

Subject to the provisions of subsection (A) above, action taken by the Legislative Assembly shall be submitted to a mail or electronic online ballot of voting members of the Division if: [Am 08 Apr 03]

 

(1)

the request for the mail or electronic online ballot is made at the meeting at which the issue has been considered and one-third of the members of the Legislative Assembly present join in the request; or [Am 08 Apr 03]

 

(2)

written petition by voting members equal to one-third of the members of the Legislative Assembly is received, singly or collectively, by the Chair within 10 instructional days after distribution of the minutes. [Am 11 Apr 79, 28 May 98]

 

Action taken at a meeting of the Division shall be submitted to a mail or electronic online ballot at the request of: [Am 08 Apr 03]

 

(3)

one-third of the members present and voting on the question at the meeting; or

 

(4)

35 voting members of the Division by written petition submitted singly or collectively to the Chair within 10 instructional days after distribution of the minutes. [Am 28 May 98]

(C)

Arguments pro and con, which are submitted within 15 instructional days after the minutes are distributed, are summarized by the Secretary and accompany the ballot. The ballot is sent to electors within five instructional days thereafter and specifies the time and place of the election, which shall be completed within the next ten days. [Am 28 May 98]

(D)

In certifying the results to the Division the Secretary gives the number of affirmative and negative votes cast and the number of invalid ballots.

(E)

In the event of a written ballot distributed by mail, each voter receives a single envelope addressed to the Elections Commissioner of the Division. This envelope provide space for the name of the department and the signature of the voter. Envelopes lacking the signature are void. To ensure secrecy, the Elections Commissioner will be present at the time of opening and counting the ballots. All ballots will be removed from the envelopes prior to the counting of any ballots. On petition of 1% of all eligible voters, a two-envelope ballot procedure will be used for a specified election. Each voter receives a plain envelope in which to enclose the marked ballot, and a further envelope addressed to the Elections Commissioner of the Division. The latter envelope provides space for the name of the department and the signature of the voter. Envelopes lacking this signature are void. Results of the vote are reported to the Secretary of the Division within six instructional days after the election. [Am 25 Apr 95, 26 May 98, 08 Apr 03]

In the event an electronic online ballot is used, each voter receives access to a secure, web-based, voting system which meets or exceeds campus security standards. The Elections Commissioner shall provide oversight to the administration of the system. The system shall be designed to separate each ballot from the voter who cast it, so that it is impossible to learn how anyone voted. The system shall be designed so that once a vote has been cast, it immediately will be recorded so that neither the voter nor anyone with access to the system will be able to change the vote. Upon request, hard copy ballots shall be provided for those Senate members who do not have access to electronic voting. In case a voter submits both an electronic and a paper ballot, the electronic ballot takes precedence and the paper ballot will be destroyed prior to the count. [ En 08 Apr 03; Am 01 Nov 07;]