Chapter V. PROCEDURES

Section 2. Specific Provisions

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120.

Modification of Legislation

 

(A)

Due Notice and Review.  Subject to the provisions of Divisional Bylaw 10(B) and Senate Bylaw 310 and 311, legislation of the Division may be modified at any meeting of the Legislative Assembly provided that the language of the proposed modification and its consistency with existing Divisional and Universitywide legislation have been reviewed by the Committee on Rules and Jurisdiction and written notice has been sent to each member of the Division at least five calendar days prior to the meeting.

 

(B)

Jurisdiction of the Division.   Modification of legislation substantially affecting more than one Division is effective only upon approval by the University Senate Assembly. [See Senate Bylaw 310]

 

(C)

Requisite Majorities.  Modification of Divisional Bylaws requires two-thirds affirmative vote of the voting members present at a meeting of the Legislative Assembly, or two-thirds of those voting in a mail ballot. Divisional Regulations may be modified with the approval of a majority of the voting members present at such a meeting, or a majority of those voting in a mail ballot.

 

(D)

Formal Presentation.  All proposed legislation presented to Legislative Assembly shall be accompanied by a statement of the purpose and effect of the proposal, the existing text of legislation to be repealed or modified, and the text of the proposed legislation to be adopted.

 (E)Effective Date.  Legislation becomes effective upon the expiration of the period of time allowed for submission to a mail ballot as prescribed in Divisional Bylaw 155, or a subsequent date specified in the legislation. If a mail ballot is conducted, the legislation becomes effective when approved by the mail ballot, or on the subsequent specified date. [Am 11 Apr 79]

 

On recommendation of a committee of the Division, any Divisional Regulation concerning students may be suspended in individual instances only by a three-fourths vote of the voting members present at any meeting of the Legislative Assembly.

 

(A)

Regular meetings of the Legislative Assembly.   The Legislative Assembly meets regularly four times between the first day of instruction of the fall term and the last day of instruction of the spring term each year, with at least one meeting occurring per quarter. Dates for each year's meetings are set at the last regular meeting of the preceding academic year by the Chair and the Secretary of the Division. Scheduled meeting may be canceled by the Chair if there is not sufficient business. [Am 9 Oct 84, Am 17 Nov 98]

(B)

Special Meetings of the Legislative Assembly.   A special meeting of the Legislative Assembly may be called by the Chair of the Division at any time during the academic year. At the written request of 15 voting members of the Legislative Assembly, a special meeting must be called by the Chair, or in case of the Chair's absence or disability, by the Vice Chair.

(C)

Meetings of the Division.  A meeting of the Division may be called by the President of the Senate or the Chair of the Division at any time during the academic year. A meeting of the Division must be called by the Chair, or in case of the Chair's absence or disability, by the Vice Chair, at the request of the Chancellor, a majority vote of the Legislative Assembly, or on petition of 200 members of the Division.

 

(1)

Meetings of the Division may be called to consider reports and recommendations from local or University Senate and administrative officers and agencies, Memorials to the Regents, petitions of students, or referenda proposed by the Assembly of the Academic Senate. Legislation may not be adopted, modified or repealed at meetings of the Division. [See Divisional Bylaw 10(A)(1)]

 

(2)

Action taken at a meeting of the Division may be submitted to a mail ballot in accordance with the provisions of Divisional Bylaw 155.

 

(3)

A quorum consists of 200 voting members of the Division.

 

(4)

The order of business is specified in Divisional Bylaw 135(B).

 

(5)

Students may attend meetings of the Division as provided in Divisional Bylaw 55(G)(2) and 130.

 

 All meetings of the Division and the Legislative Assembly are governed by the procedures specified below.

 

(A)

Regular Meetings of the Legislative Assembly

 

 

(1)

Roll Call

Mintues 

Announcements by the President and the Chancellor

Other Announcements

Consent Calendar [See Divisional Bylaw 140(A)(2)]

Special Orders

Reports of Special Committees

Reports of Standing Committees and Faculties

Petitions of Students

Unfinished Business 

University and Faculty Welfare

New Business

This order of business may be suspended by a vote of two-thirds of the voting members present

 

(B)

Meeting of the Division and Special Meetings of the Legislative Assembly

 

 

(1)

Minutes

 

 

(2)

The special business of the occasion

 

 

(3)

Any other business authorized by unanimous consent of the voting members present.

 

(C)

Special Orders

 

 

(1)

Degree Reports. Consideration of recommendations for undergraduate and graduate degrees are a special order at any meeting of the Legislative Assembly to which they are presented.

 

 

(2)

Annual Reports. Annual reports of standing committees are a special order at any meeting of the Legislative Assembly to which they are presented.

 

 

(3)

Memorials. A Memorial to the Regents transmitted to the Division or initiated by the Division shall be submitted for immediate discussion as a special order at a regular meeting of the Legislative Assembly, or at the Chair's discretion, at a meeting of the Division.

 

(D)

Authority in Question of Order.   The rules contained in the current edition of Sturgis' Standard Code of Parliamentary Procedure shall govern in all cases not covered by these Bylaws.

 

 

(A)

The Call for a Meeting

 

 

(1)

Except as otherwise determined by the Chair in the event of an emergency, at least five calendar days before each meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send at least one copy of the Call to the meeting, together with all pertinent documents, to the President of the Senate, to all members of the Legislative Assembly, to the student body presidents, to the executive offices of other Divisions, to the Secretaries of the Academic Senate of the University of California, to each member of the Divisional Committee on Rules and Jurisdiction, and to each member of the University Committee on Rules and Jurisdiction. Except as otherwise determined by the Chair in the event of an emergency, at least seven calendar days before each meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send to every member of the Division the agenda from the Call to the meeting, together with information about how to obtain a full printed or electronic copy of the complete text of the Call to the meeting and the minutes of the meeting. The Call shall include the text of any proposal to be brought before the Division or the Legislative Assembly for final action. The Call for a Legislative Assembly meeting shall also include the text of any legislation to be modified and a statement of the purpose of the proposal and its effect on existing legislation. [Am 18 Nov 97]

 

 

(2)

Agenda items for a meeting of the Legislative Assembly deemed non-controversial by the Chair of the Division, in consultation with the Secretary and the chairs of the committees concerned, may be placed on a Consent Calendar and so identified in the regular Order of Business by an asterisk. Approval of all items on the Consent Calendar requires a single unanimous vote called for as the first order of business following announcements. At the request of any member of the Legislative Assembly prior to or at the meeting, any such Calendar item must be withdrawn and considered in its regular order on the agenda.

 

 

(3)

The Call for a special meeting of the Legislative Assembly or for a meeting of the Division shall contain a statement of the purpose of the meeting.

 

 

(4)

Action on Items not in the Call. Approval of two-thirds of the voting members present at a meeting of the Division or the Legislative Assembly is required for final action to be taken on any non-legislative item of business not included in the Call for the meeting. Final action is not authorized on legislation [See Divisional Bylaw 115(C) definition of term legislation], not included in the Call to a meeting of the Legislative Assembly.

 

(B)

Minutes.  Prior to the subsequent meeting of the Division or the Legislative Assembly, the Secretary of the Division shall send at least one copy of the minutes of the meeting to the President of the Senate, every member of the Legislative Assembly, the student body presidents, the executive offices of the other Divisions, the Secretary of the Academic Senate of the University of California, the Divisional Committee on Rules and Jurisdiction, and each member of the University Committee on Rules and Jurisdiction. The Secretary shall send to every member of the Division information about how to obtain a printed or electronic copy of the Minutes, as specified in Divisional Bylaw 140(A)(1). [Am 18 Nov 97]

  There are two kinds of Memorials: Memorials to the Regents and Memorials to the President. [See also Divisional Bylaw 135(C)(3) and Senate Bylaws 90 and 311]  [Am 18 Nov 97]

 

(A)

Memorials to the Regents:  The Division may initiate Memorials to the Regents on matters of Universitywide concern to be submitted to the Regents through the President as prescribed in Senate Bylaw 90(B). A proposed Memorial to the Regents may be forwarded to the Assembly only after its consideration and adoption at a meeting of the Division. [See also Divisional Bylaw 135(C)(3) and Senate Bylaw 311]  [Am 18 Nov 97]

 

(B)

Memorials to the President:  The Division may submit Memorials to the President directly to the President with copies to the Assembly of the Academic Senate, University of California. [Am 18 Nov 97]