Chapter IV. Organization

Section 3. General Provisions for Committees and Faculties

Download Chapter IV. as a PDF 

45. Committees
The following agencies are designated Committees of the Los Angeles Division: Standing Committees (including the Executive Board), Special Committees of the Division, each Faculty, the Divisional Legislative Assembly, and Senate Electoral Committees.
 
Each committee is responsible to the agency establishing it and is obligated to report its actions to that agency. Except as provided in Divisional Bylaw 65.2(B) (Duties of the Graduate Council), Standing Committees of the Division normally report to the Division, but they may report concurrently to the Administration, any other Divisional or University Committee, and, in accordance with Senate Bylaw 115, to the Assembly of the Academic Senate. Special Committees, the Executive Board, and committees concerned with faculty governance report directly to the Division. Recommendations made to an officer of the Administration are reported to the Division when consonant with the original charge to a committee, unless the nature of the recommendation is for good cause held confidential. Procedures for standing committees shall be in accordance with Appendix XV of this Manual. [Am 13 Apr 82, Conforming change 31 Mar 93]

In accordance with the Standing Orders of The Regents, each member of the Division shall have the privilege of a hearing by the appropriate committee or committees of the Division on any matter relating to personal, departmental, or University welfare. [Bylaws and Standing Orders of The Regents 103.2]

Unless otherwise specified, the Divisional Committee on Committees shall select the Chair, Vice Chair, and members of committees, and shall report such action to the Legislative Assembly for confirmation. When no provision is made for a Vice Chair in legislation, each committee is authorized to designate a Vice Chair. [Am 13 Apr 82]

(1)Each member of a Divisional committee must be a member of the Academic Senate. Committees may be constituted of any combination of ex officio, elected, or appointed members, each exercising the same powers, including the privilege of voting, unless limitations are imposed when the committee is established.
(2)Membership on the Executive Board, on the Council on Academic Personnel, or on any Governance Committee (see Title 7, Senate Governance Committees) of the Senate is incompatible with service as an administrative officer, as a Department Chair, or as a member of the Faculty Executive Committee of the School or College. Any such incompatibility that is not resolved within ten days shall result in declaration of vacancy by the Committee on Committees under 85.E.2. After full and open debate, the Legislative Assembly may grant and/or the Executive Board may grant exceptions. [En 7 Mar 95; Am 11 Feb 03]
(3)No Chair, Vice-Chair, or Immediate Past Chair of the Senate, nor any Chair of a Governance Committee or of the Council on Academic Personnel, shall accept appointment to an administrative office in the University (not including Department Chair) for at least one calendar year after leaving office. After full and open debate, the Legislative Assembly may grant exceptions. [En 7 Mar 95; Am 12 Nov 96; Am 11 Feb 03]
(4)The following committees shall include two graduate and two undergraduate student representatives: Academic Freedom, Diversity and Equal Opportunity, and Planning and Budget. The Committee on Undergraduate Admissions and Relations With Schools shall have two undergraduate representatives. The Undergraduate Council shall have two graduate and four undergraduate student representatives. The Graduate Council shall have four graduate student representatives. [Am 19 Nov 85, 24 Jan 89, 18 May 93, 8 Nov 94, 23 May 95]
(5)The remaining Standing Committees (including the Executive Board) shall include both a graduate and an undergraduate student representative with the exception of the following committees: Academic Personnel, Charges, Committee on Committees, Faculty Research Lectureship, Grievance and Disciplinary Procedures, Privilege and Tenure, Rules and Jurisdiction, University Emeriti and Pre-Retirement Relations, and Senate Electoral Committees. [Am 24 Jan 89, 22 May 90]
(6)Committees may invite additional representatives if desired. Student representatives on committees shall be entitled to representation on all standing subcommittees. Student representative shall be invited to attend and participate at all meetings of the committee unless the committee determines that the subject matter of a meeting is not appropriate for their participation. Graduate and undergraduate representatives shall be designated by the appropriate graduate and undergraduate governing bodies of ASUCLA, respectively. The current list of student representatives shall be notified of the time, place and agenda of each committee meeting through their respective offices.
(7)On all votes in Academic Senate committees attended by student representatives the student votes shall be recorded separately and reported whenever the recommendation or vote of the committee is presented to the Legislative Assembly or other Academic Senate bodies advised by such committees. [Am 23 Nov 82]
  

Unless otherwise specified, each member serves from September first (or from the date of appointment as a replacement) through August thirty-first of the following year. The normal period of service on a committee is three years, but limitation or extension of that period of assignment is at the discretion of the Committee on Committees.

The tenure of a Special Committee extends until the committee has been discharged by the Division or the Legislative Assembly.

The annual reports of Standing Committees (including the Executive Board) are scheduled for the May meeting or the succeeding Fall meeting of the Legislative Assembly, whichever is determined by the committee to be most consistent with its charge.

Each Standing and Special Committee of the Division shall file copies of its records, including agenda, minutes, correspondence and reports with the Executive Office of the Academic Senate.

Each committee is authorized to establish ad hoc committees from outside the ranks of its own membership, or subcommittees of its members, to make in-depth studies of specific issues and report back to the committee for further action on recommendation. In such instances, the parent committee must take final responsibility for any report to the Senate and/or Administration issuing from such a study.

Meetings shall be called by the Chair of the Committee, or in his or her absence, the Vice Chair. [Am 13 Apr 82]

(1)Every member who receives a stipend, released time, or any other form of remuneration in connection with Senate service shall at the earliest opportunity disclose that fact to the Executive Board, which may require further relevant information; and the Executive Board shall, at least annually, report fully to the Legislative Assembly, by name, the details of each such case, including compensation granted under the provisions of 60.B.3.
(2)Any member of any Standing or Special Committee of the Division to whom a conflict of interest might reasonably be imputed under (3) below shall abstain from voting on any measure to which the conflict applies; and shall speak on it only after declaring and describing the potential conflict.
(3)A member has a conflict of interest whenever the matter before the committee:
 (a)involves an individual with whom the member has a personal, familial, or close professional (e.g., collaborative) relationship;
 (b)involves a colleague in the member's Department of instruction, except where it is clear that the member would nonetheless be able to act in the best interests of the University and of the Academic Senate;
 (c)will significantly advantage or disadvantage the member's Department or other unit; or
 (d)is one in which the member has a material financial interest.
(4)A failure to recuse oneself under the circumstances described in (2) may be challenged by any other member of the committee; and the committee may, after full and open discussion and by an absolute majority of its entire membership, exclude the conflicted member from further participation in the matter.
(5)An exclusion voted under (4) may be appealed. In the case of the Executive Board, the appeal is to the Legislative Assembly; in the case of all other committees, to the Committee on Privilege and Tenure, which may either decide the matter itself or refer it to the Legislative Assembly. The appeal is decided by simple majority of the votes cast.