Chapter IV. Organization

Section 1. OFFICERS AND THE EXECUTIVE OFFICE

Download Chapter IV. as a PDF 

 (A)Term. The term is one year, beginning on September first following his or her tenure as Vice Chair. [Am 19 Jan 88, 25 Apr 95]
 (B)Duties. It is the duty of the Chair to
  (1)preside over all meetings of the Los Angeles Division and its Legislative Assembly.
  (2)maintain effective communication between the Division and the administration, between the Division and its committees, and between the committees severally. The Chair may participate in a non-voting capacity in the deliberations of any committee of the Division unless the matter under consideration is not to be reported directly to the Division. He or she may refer matters directly to committees of the Division.
  (3)submit an annual budget request to the Chancellor to support the work of the Los Angeles Division and control expenditures from appropriations granted for this purpose; supervise the Executive Office of the Los Angeles Division; report annually to the Division regarding the work of the Executive Office and submit any proposals for the improvement of its operation that require Divisional action.
  (4)determine initially, with the advice of the Committee on Rules and Jurisdiction, whether proposed legislation is solely of Divisional concern. This decision may be appealed to the Legislative Assembly and is subject to Senate Bylaws 205 and 310.
  (5)serve ex officio as Chair of the Executive Board and the Legislative Assembly and as a member of the Assembly of the Academic Senate and the Academic Council.
  (6)transmit actions by the Division or the Legislative Assembly to members of the Divisional committees concerned, to officers and agencies of the Senate, and to administrative officers.
  (7)refer to appropriate committees all petitions of students or other materials for presentation to the Division or the Legislative Assembly.
 (A)Term. The term is one year, beginning on September first following election. At the conclusion of this term, the Vice Chair succeeds to the chairship. If the chairship becomes vacant, the Vice Chair becomes Chair for the remainder of that term and the succeeding one year term. In the event of a vacancy in the office of Vice Chair, an election shall be conducted within two months.
 (B)Duties. It is the duty of the Vice Chair to
  (1)assume the duties of the Chair in the Chair's absence or incapacity.
  (2)perform such duties as are assigned by the Chair.
  (3)serve as Vice Chair of the Executive Board and as ex officio member of the Legislative Assembly.
 (A)Term. The Secretary serves at the pleasure of the Division following appointment by the Committee on Committees.
 (B)Duties. It is the duty of the Secretary to
  (1) prepare the Call and Minutes for each meeting of the Division and the Legislative Assembly in accordance with Senate Bylaw 315.
  (2)determine the membership of the Division.
  (3)report results of elections to the Division.
  The Parliamentarian is appointed by the Committee on Committees.
  The Elections Commissioner is appointed by the Committee on Committees for a three-year term and is responsible for supervising all elections of the Division. [See Divisional Bylaw 150 for election procedures] [En 13 Apr 82, Am 11 Nov 86]
 (A)Organization. The Executive Office is under the supervision of the Divisional Chair and includes such administrative and clerical employees as are required to assist the Division and its committees.
 (B)Duties. It is the duty of the staff of the Executive Office to
  (1)assist in the discharge of duties assigned to officers and committees of the Los Angeles Division and the University Academic Senate.
  (2)maintain a depository of all records of the Los Angeles Division and its committees, and of the University Academic Senate. [See also Divisional Bylaw 45(I)]
  (3)maintain and keep current a record of the membership of the Division, the Senate committee service of each member of the Division, and the roster of all committees of the Senate.
 (C)Inspection of Records. All records of the Executive Office, except those concerning matters not to be reported directly to the Division and for good cause held confidential, are open for inspection by any member of the Division.