Appendix VI

Appeals

Download Appendix VI as a PDF 

Regulation 904 of the Academic Senate reads as follows: "Disqualification of graduate students is at the discretion of the Dean of the Graduate Division concerned."* With the advice of the Graduate Council, the Dean of the Graduate Division has adopted the following policies and procedures.

The record for any student who is subject to disqualification for reasons other than failure to maintain a grade point average greater than 3.0** will be reviewed by the Associate Dean for Student and Academic Affairs, in consultation with the student's graduate advisor. Unless there are indications of procedural error or other substantive mitigating factors to explain the student's record, the student will then be disqualified from further registration in graduate status on the campus, and will be given written notice stating the reasons for this action.

A student who is subject to disqualification or who has been disqualified may submit a written appeal for reconsideration for cause to the Dean of the Graduate Division within 30 calendar days after the date of the notice of disqualification. [Am 28 May 81] Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, (b) judgments based upon nonacademic criteria, (c) personal bias, (d) specific mitigating circumstances contributing to the student's performance, or (e) discrimination on the basis of race, sex, or handicap not pertaining to required academic performance. [Am 28 May 81]. Disagreements over evaluation of academic quality will not be considered as an appropriate basis for such appeals. In cases of appropriate cause, the Dean of the Graduate Division will refer the appeal to the Graduate Council's Standing Committee on Instruction and Degree Requirements. In all cases of student appeals, so referred, the student must submit a written statement of the basis for the appeal and is entitled to a personal appearance before the Committee on Degree Programs. [Am 24 Nov 92]

This Committee, after consultation with the student's department, will make a recommendation to the Dean as to the disposition of the case and the Dean of the Graduate Division will make a final decision. Every reasonable effort will be made to transmit a final decision to the student by the end of the regularly scheduled term following the one in which the original appeal for reconsideration has been submitted. [Am 28 May 81] In reporting the final decision of the Dean to the student, the basis for the decision, its effective date, and the nature of the recommendations of the Committee on Degree Programs will be included. [Am 24 Nov 92]

For students seeking the J.D., M.D., or D.D.S. degrees, the disqualification and appeals process will be according to the written procedures adopted by the Schools of Law, Medicine and Dentistry respectively.

An undergraduate dismissed for academic reasons, and who believes that such dismissal is not based on appropriate criteria as established by or through the Academic Senate, may petition the Dean or Dean's designate of the student's school or college setting forth in writing his/her reasons for believing that the proposed action is improper. Such a written petition must be made within two weeks of the receipt of the dismissal notice. Upon receipt of such petition, the Dean or Dean's designate shall provide the student an opportunity to appear, be heard, and to present evidence on the question of whether the proposed action was based on appropriate academic criteria. Within 45 days of the receipt of the student's petition, the Dean or Dean's designate shall, after consultation with the student's department, inform the student in writing of his/her decision in the matter. If the decision is to dismiss the student for academic reasons, the decision notice shall set the date on which such action is effective and shall explain any conditions attaching thereto. Dismissal of undergraduate students may not be based on race, sex or handicap not affecting required academic performance. [Am 28 May 81]

  1. An applicant for graduate admission whose application for admission to the University has been rejected, may submit a written appeal for reconsideration for cause to the Dean of the GraduateDivision within 30 calendar days after the date of the notice denying admission. [Am 28 May 81]Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, (b) judgments based upon criteria other than those specified by the University, (c) personal bias, or (d) discrimination on the basis of race, sex, or handicap not pertaining to required academic performance. [Am 28 May 81] Disagreements over evaluation of academic quality will not be considered as an appropriate basis for such appeals. The Dean will request the department chair or graduate advisor to review the departmental rejection. In cases of appropriate cause, the Dean of the Graduate Division will refer the appeal to the Graduate Council's Standing Committee on Degree Programs. In all cases of admissions appeals, so referred, the applicant must submit a written statement of the basis for the appeal to the Committee on Degree Programs and may, at the discretion of the committee, make a personal appearance before it. [Am 24 Nov 92]
    This Committee will make a recommendation to the Dean as to the disposition of the case and the Dean of the Graduate Division will make the final decision. Every reasonable effort will be made to transmit a decision to the applicant within 90 calendar days of the receipt of the student's initial written appeal for reconsideration. [Am 28 May 81] In reporting the final decision of the Dean to the applicant, the basis of the decision and the nature of the recommendations of the Committee on Degree Programs will be included. [Am 24 Nov 92]

  2. For the applicants seeking the J.D., M.D. or D.D.S. degree programs, the admissions appeals process will be according to the written procedures adopted by the Schools of Law, Medicine and Dentistry respectively.

An applicant for undergraduate admission whose application for admission to the University has been rejected, and who believes that such rejection was not based on the appropriate academic criteria established for admission by or through the Academic Senate, may petition the undergraduate Admissions Officer setting forth in writing his/her reasons for believing that the application was improperly rejected or the admissions criteria were improperly applied. The Admissions Officer shall consider the petition, shall investigate the allegations contained therein, may grant the applicant an interview to discuss the matter, and shall within 30 days of receiving the petition inform the applicant in writing of the decision. If the Admissions Officer denies the petition, upon request of the applicant, the Admissions Officer shall transmit a copy of the decision to the Chancellor, or his/her designate, who shall review the record, and within 15 days shall inform the applicant and the Admissions Officer of the final decision.

* This regulation constitutes Title III of Part IV of the Regulations. Part IV is titled Scholastic Regulation. Thus the authority of the Dean of the Graduate Division relates to academic disqualification. Authority to terminate student status as a result of disciplinary proceedings rests with the Dean of Students.

** Students who believe that a grade has been assigned by criteria not directly reflective of performance in a course, may appeal by bringing charges against the Instructor. The detailed process is presented in Appendix XII of the Manual of the Los Angeles Division of the Academic Senate as well as Regulation A-306(D)